Grants:Project/Rapid/MurielMary/WikiCon Wellington 2021

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MurielMary/WikiCon Wellington 2021
A weekend event in Wellington, New Zealand to:
  • raise the awareness of Wikimedia platforms with new audiences and create interest and excitement in participating in the development of content
  • encourage the development of regular meetups or "Communities of Interest" for interested editors especially those associated with Victoria University of Wellington Te Herenga Waka.
targetEnglish language Wikipedia
start date1 November 2021
end date15 December 2021
budget (local currency)NZ$2,700
budget (USD)US$1,890
contact(s)• hknz(_AT_)
organization (if applicable)Wikimedia User Group of Aotearoa New Zealand

Project Plan[edit]


  1. What kind of event(s) or activities are you planning to hold? Please let us know if these events include a meetup, edit-a-thons, workshops, photowalks, contests, or any kind of campaign.
    An in-person weekend conference in Wellington, on 27 and 28 November 2021, including skill-sharing, training new editors and creating content on Wikipedia, Wikidata and Commons. Our planning page is linked here
  2. If participants will be contributing to Wikimedia projects (such as in an edit-a-thon), do you have experienced Wikimedia editors to lead the event? (If you are not doing this kind of event, please write N/A or leave the section below blank)
    Yes. Users Einebillion, Ambrosia10, Pakoire.
  3. If participants will be contributing to Wikimedia projects (such as in an edit-a-thon), do participants have the equipment or skills needed to participate and contribute high quality content? If not, how will you support them? (If you are not doing this kind of event, please write N/A or leave the section below blank)
    Yes. Less experienced participants will be provided with training prior to the sessions on creating and uploading content for Wikipedia, Wikidata and Wikimedia Commons. Equipment needed will be minimal e.g. a regular mobile phone.
  4. How have you let relevant Wikimedia communities know about this proposal? You are required to provide links to on-wiki pages to inform these communities about your proposed work. Examples of places where this can be done include community discussion pages, affiliate discussion pages, or relevant project talk pages.
    We have discussed the event at meet-ups in Wellington and online, and on the User Group Facebook page, with the User Group Twitter account, on the WikiProject NZ noticeboard, and through mailing lists of previous participants at editathons or meetups.
  5. How will you promote and let participants know about your event? Please describe or link to the spaces you will be using to inform your community about your activities.
    We will promote the event on the User Group Facebook page, with the User Group Twitter account, on the WikiProject NZ noticeboard, through mailing lists of previous participants at editathons or meetups, and through mailing lists of associated networks such as within the university. We will issue a media release for local and national newspapers, and invite local and national media to cover the event.
  6. How will you keep participants engaged after the event is over? How will you be sharing photos, videos, or other content from your activities after they are completed?
    Photos, videos, or other content from our event will be uploaded to Wikimedia Commons and shared on our social media platforms. During the event participants will be encouraged to join at least one of the User Group communication channels (Facebook, Twitter or mailing list).
  7. Are you running any in-person events or activities? If so, you will need to complete the steps outlined on the Risk Assessment protocol related to COVID-19. When you have completed these steps, please provide a link to your completed copy of the risk assessment tool below:
    This will be an in-person event within New Zealand on the basis that at 27/28 November 2021 New Zealand will be at Alert Level 1 with no community transmission of COVID19 see: The completed Risk Assessment during COVID19 for the WikiCon Wellington shows a Risk Assessment score of 8 and a Control Percentage of 87.5%.
  8. Is there anything else you want to tell us about this project?
It's possible that an unexpected outbreak of COVID-19 might result in restrictions on domestic travel or the number of people permitted at public events at very short notice. In this situation, the organising committee would decide whether to cancel the event, postpone it to a later date or convert it to an online event. In any of these situations the organising committee would consider requests from out-of-town participants for reimbursement of travel costs which they could not receive a refund for. Depending on what other costs had already been paid out, these reimbursements might be able to paid from the existing grant funds or there might be a request to the Foundation for additional funds.


How will you know if the project is successful and you've met your goals? Please include the following targets and feel free to add more specific to your project:

  1. Number of total participants:35
  2. Number of new participants:5
  3. Number of people who will help organize the event: 4
  4. Number of articles created or improved (if applicable):20
  5. Number of photos uploaded to Wikimedia Commons (if applicable): 50
  6. Number of photos used on Wikimedia projects (if applicable):15

If you are organizing a meetup or event without any contributions to celebrate Wikipedia 20, we request that you ask participants to complete a brief survey to understand their experience and impact of your event. This survey will not request any personally identifying information. Will you be able to collect this information either during or after your event? (If you are not doing this kind of event, please write N/A or leave the section below blank)


What resources do you have? Include information on who is organizing the project, what they will do, and if you will receive support from anywhere else (in-kind donations or additional funding).

There is a group of 3 editors working on organising the event: Pakoire, Gertrude206 and Marshelec. Victoria University of Wellington is supporting the event by providing a venue for free.

What resources do you need? For your funding request, list bullet points for each expense and include a total amount.

We request NZ$2,700 in this Rapid Grant application.


  • Registrations $375
  • WP Rapid Grant $2,700.00
  • Internet NZ $500
  • Wikicite funds carried forward $880.30
  • TOTAL $4,455.30


  • Speaker gift $20
  • Catering $3,512.50 (TBC)
  • Accom and Travel Subsidy $500
  • Stickers $40
  • Prizes $100
  • Shuttles $250
  • Registration commission $35
  • TOTAL $4,457.50


Community members are welcome to provide feedback or questions below.

  • I am one of the organisers. I believe the event will raise the profile of Wikipedia and generate new editors and also build capacity and community amongst editors generating a sense of belonging for volunteers which leads to sustainability. Pakoire (talk) 00:05, 10 September 2021 (UTC)
  • Strong support Strong support I support this proposal. Not only will it be great to get together in person and learn and share with dedicated Wikipedians from around New Zealand, it is an opportunity to promote and raise the awareness about Wikipedia (and related projects) to the many GLAM and Government agency national offices located in the capital. David Nind (talk) 00:30, 12 September 2021 (UTC)
  • I support this proposal. It is timely to have another meeting of Wikimedians in NZ to keep momentum after our first two national meetings this year, and I am very keen to attend to meet and discuss Wiki work with some of our national orgs and government agencies. However, keen as I am to come, I have concerns about booking travel and accommodation in the current environment, as I don't want to get stuck with flights or accommodation that I can't use, or with credits for those things that are not going to be useful to me at another date. Having said that, an in-person meeting would be much more valuable as it is so much easier to make new connections with people. DrThneed (talk) 01:28, 12 September 2021 (UTC)
  • Strong support Strong support I am one of the organisers of the previous WikiCon in Auckland. The Wiki community across New Zealand is growing from strength to strength because of this series of in-person events. Our community is relatively small compared with other countries but we are doing great work and the in-person events are significantly improving coordination between individuals and our community groups. This event will focus on GLAMs where there is growing interest in engaging with the Wiki community. We need more contributors to organise and be the point-person / coordinator for projects. These people are making themselves known during these events. Einebillion (talk) 02:47, 18 September 2021 (UTC)
  • Strong support Strong support The event has little to no risk of being a super spreader event and the community is proven to be effective in addressing this concern. Moreover, personal connections through in-person gathering has larger impact on the success of future projects, campaigns or events. --Exec8 (talk) 10:05, 14 September 2021 (UTC)
  • I support this proposal. The two WikiCons held in New Zealand in 2021 have been very valuable for upskilling and networking. A Wellington WikiCon would capitalise on the earlier events and also on Wellington's potential for editors from the government, education and cultural sectors.Gertrude206 (talk) 00:47, 25 September 2021 (UTC)
  • Strong support Strong support I strongly support this funding application and event. I have attended the two previous WikiCons held this year in New Zealand and have benefited during those events both from the content presented - learning skills and about projects from fellow editors and institutions involved in contributing to the Wiki ecosystem - as well as from the social interaction between editors. This has lead me to undertaking wiki work I might not otherwise have contributed to - for example attempting to take the kererū English Wikipedia article up to GA status or contributing to Wikisource. I see the Wellington WikiCon as an opportunity to make contacts with people and institutions in my home town as well as to continue to upskill myself and become a better, more prolific editor. As a result I advocate for the Wikimedia Foundation to fund this event. Ambrosia10 (talk) 00:51, 25 September 2021 (UTC)
  • Support Support Endorsing what everyone has said above. I organised the Hokitika Wikiconference in March 2021, and it even though it was in a tiny remote town it was an excellent meetup that had a lasting effect on the Wikimedia Movement in New Zealand. A event in the capital, although unavoidably more expensive to host and cater, would have even more impact. —Giantflightlessbirds (talk) 07:19, 26 September 2021 (UTC)