Grants:Project/Rapid/Wiki Loves Andes Edit-a-thon 2020/Report

From Meta, a Wikimedia project coordination wiki
Jump to navigation Jump to search
Draft report
This is a draft of a grant report for a grant funded for fiscal year 2017-18. Please do not respond or comment on it just yet: it's not yet ready for review. To read the approved grant submission, please visit Grants:Project/Rapid/Wiki Loves Andes Edit-a-thon 2020.


Did you meet your goals? Are you happy with how the project went?

We are very happy with how the project went. We met and surpassed almost all of the original goals. This was the first time we were doing only online events so through the implementation of the activities we learned through experience about the best practices to promote the events, help new editors and create the sense of community in the context of the Covid-19 pandemic. Also, it was the first time we managed a more than one-month online editathon at a national level and through the banner we had around 5000 visits per day to the page campaign in the Spanish Wikipedia. Through the counselling sessions, participanting editors and articles created, we confirmed that we were reaching people from many parts of Peru. So it was great to know we were decentralizing activities and participation, especially because in 2018 and 2019 our geographical scope was limited to one region only: Ancash.

The original goals where:

Goal 1.- Recruit and increase skills of new editors for the Spanish Wikipedia

13 new editors were recruited for the Spanish Wikipedia during this project. Also, the 3 webinars and 9 online counseling sessions responded questions related to Wikipedia (policies and guidelines) and content creation. Finally, the 4 tutorial videos created participate (with the 3 webinars uploaded to the web) continuosly in transmitting skills in the Peruvian context.

Goal 2.- Add or improve content in articles about Peruvian nature and cultures

Articles created:
Type Articles Total
Plants Armatocereus procerus, Cheilanthes pruinata, Cleistocactus hoffmannii, Cleistocactus pungens, Cleistocactus xylorhizus, Guzmania bismarckii, Hypseocharis bilobata, Myrcianthes ferreyrae, Vasconcellea badilloi, Vasconcellea carvalhoae, Vasconcellea peruviensis 11
Bodies of water Laguna Huachucocha, Laguna Contaycocha, Catarata de Pacchacoto, Laguna Ticticocha, Humedal de Huasao, Laguna Chuchún 6
Mountains Rocotopunta, Rima Rima, Yanapaccha, Pitusiray, Sahuasiray, Marconi, Halancoma, Huajayhuillca, Pumahuanca, Raushjanca, Waytani, Waqrawiri, Waña, Allqa Walusa, Chankuwaña, Yana Yana, Wachu Willka 17
Quebrada Santo Domingo, Huaca UNI-CISMID, Kanapun, Pinturas rupestres de Quilcayhuanca, Huancajirca, Huaca Palao, Machu Colca, Cusilluchayoc, Templo de la Luna Tumba de Jancu 10
Tambor Nasca 1
Biographies Carlos Ostolaza, Constantino Carvallo Rey, Cristóbal Campana, Ivan Lanegra Quispe, Sonia Goldenberg, Alejandro Legaspi, Doris Clark, Cucha del Águila, Bernarda Delgado Elías 9
Improved and/or other created content:
7 new Wikimedia Commons categories were created: Huancajirca, Myrcianthes ferreyrae, , Huaca Palao, Machupitumarca, , Chinchero, Laq'o, Kusilluchayoc
81 new images were uploaded to Commons: c:Category:Wiki Loves Andes 2020
9 articles were improved for the Spanish Wikipedia: Distrito de Chinchero, Machupitumarca, Vasconcellea candicans, Cachipuquio, Santuario del Señor de Muruhuay, Señor de Muruhuay, Quiulladanza, Telarmachay, Pachamanca

Goal 3.- Create educational videos about editing Spanish Wikipedia in the Peruvian context

4 educational videos were created.


Please report on your original project targets. Please be sure to review and provide metrics required for Rapid Grants.

Target outcome Achieved outcome Explanation
Number of events: 7 Number of events: 11

Planned: 4
Not planned: 9

Of the planned workhops, we organized 3 of 4 two-hour online training workshops, 1 of 3 editathons. We didnt organized the online workshop on archaeological artifacts because we decided to focus on trainings more basic such as initial editions & creating biographies, uploading images to Commons, and botanical photography through the implementation of 9 counseling sessions. We planned a one-month editathon and two 2-day editathons, we ended organizing a 42 day online editathon. Instead of organizing the two-day thematic editathons we decided to organize 9 one-hour online counseling sessions attending questions about the 6 categoríes of topics open to the main editathon (plants, mountains, bodies of water, archaeological sites, archaeological artifacts, biographies).
Number of participants: >25 40 We had 13 new editors creating pages, 2 rookies from past editions and 6 veteran editors participating in the editathon. Also, 4 persons participated that were in charge of seminars and counseling sessions, and around 15 persons that attended the webinars. We are not counting the 21 that enrolled in the editathon participation list and didnt create or edit a page. Also, we are not counting the people that have viewed the online contents created in the YouTube channel.
Number of new editors: >15 13 13 new editors participated in the editathon. Some of the created more than one article, even one created 7 articles and uploaded more than 10 images, and another one uploaded more than 15 images and created 4 articles. All these 13 enrolled in the list of participants of the editathon. Another 21 also enrolled but didnt manage to create or edit pages during the editathon. We tried to motivate more people to create and enroll through the 9 counseling sessions and we had a banner page put by CentralNotice that showed 10 times every day for the whole month of January. Still, we believe these are good results as this was the first time we organized an online editathon and we learned a lot.
Number of educational videos created: 4 Number of educational videos created: 4 We managed to create the four tutorial videos planned (in Spanish, duration: 9 to 11 minutes) to help editors create articles about mountains, bodies of water, plants and archaeological sites. They were created with a CC-BY-SA 3.0 license and have been uploaded to the YouTube channel.
Number of virtual conferences (webinar) implemented: 4 Number of virtual conferences (webinar) implemented: 3 We organized 3 of 4 two-hour online training workshops. We didnt organized the online workshop on archaeological artifacts because we decided to implement the 9 not-planned online counseling sessions to have a more personal approach. See explanation in Target 1.
Number of edithatons implemented: 3 Number of edithatons implemented: 1 We planned a one-month editathon and two 2-day editathons, we ended organizing a 42 day online editathon. See explanation in Target 1.
Number of articles created or improved: >30 (created) Number of articles created: 53

Number of articles improved: 9

We surpassed our targets for articles created. Four editors created 14 articles: one created 7 articles (6 plant species and a biography, another created 3 articles (archaeological sites) and 2 others created 2 articles (2 biographies; 2 bodies of water). We believe that this is very positive as this is an evidence that they enjoyed the process and decided that some people and sites were relevant, as well as we were able to recruit new editors through our promotion strategies and that the topics we are focusing on appeal to persons in Peru.
Number of repeat participants (for projects that include a series of events): >5 Number of repeat participants: 4 The achieved outcome considers repeat participants of past editions of Wiki Loves Andes editathons and activities. Two rookie editors from the 2018 and 2019 projects participated creating articles (7 articles in total), producing the tutorial videos and promoting the events. Another two veteran editors that participated in the 2018 and 2019 editions also participated creating articles (14 in total). We believe that we didnt have as much repeat participants as in the past due mainly to the context of the pandemic: all events were online. There is something special that happens in an offline event when people join together sharing a physical space on a special day and working towards a common objective. The sentiment of community is stronger and the motivation to keep doing things together is bigger. That is a good lesson learned so we will try to raise this sentiment of community in future projects, no matter if the project is online or offline.



Projects do not always go according to plan. Sharing what you learned can help you and others plan similar projects in the future. Help the movement learn from your experience by answering the following questions:

  • What worked well?
Our alliance with Arte+Feminismo Peru was very important. Mel Tamani leaded some initiatives like the counseling sessions and promotion of the editathon in her social networks. We discussed the activities, analyzed the situations and proposed alternatives to reach the objectives. It was a new experience for Art+Feminismo Perú and Wiki Loves Andes -organizing virtual events in the context of the Covid-19 pandemic. This alliance has made us present together a proposal to the Project Grants process of 2021.
Also, working with students from the University in Huaraz, in order to the tutorial videos, worked very well. The relationshops with students, that bring a new energy and ideas, was very enriching and lead us to think on how to be very effective in terms of production and communicational strategies. The Rapid grants projects of 2018 and 2019 were a very important stage in order to build and develop trust in these personal and institutional partnerships.
  • What did not work so well?
Our live webinars didnt have too much attendance: around 5 to 10 persons per session. We organized three at the start of December 2020 and promoted them around 2 weeks before.
We believe that a main reason is because nowadays online events are very frequent: there is a lot of competition and people are a little bit exhausted after many months of having that type of events as the only option.
Also, we had the opportunity to organize other four online events from May to November 2020 (no related to the Rapid Grant 2020 project) and we saw that the first one, on May with around 70 participants (the novelty of the topic was important), had much more attendance than the ones that came later, which had around 20 to 30 participants. We believe that the participants that continued to attend the thematic events formed a small virtual community that accompanied us. Continuity is crucial in order to maintain a virtual community
Finally, another cause for a reduced attendance is that not many people in Peru know what Wikipedia is, what is an editathon and what is the Wikimedia movement. To date (February 2020), 17 editathons have been organized in Peru since 2015. In comparison, in Argentina they have organized more than 50 events, in Mexico more than 100, in Chile more than 30 and in Spain more than 90. In Peru, events are few per year and take place sporadically.
We expected more participation from persons that participated in Peruvian Wiki Loves Andes and Art+Feminism editathons. We believe there might be at least two reasons for this: the sporadic nature of our annual events (once per year, implemented in a couple of months) and the past offline nature of the events. In the latter, its embedded in our culture enjoying doing things together: eating, dancing, walking, marching, etc.; due to the pandemic, this might be changing in certain social spheres and can be an opportunity.
  • What would you do differently next time?


Grant funds spent[edit]

Please describe how much grant money you spent for approved expenses, and tell us what you spent it on.

# Description Planned
1 Graphic design of affiches and certificates 200
2 Prizes for best editors (Peruvian books about Andean cultural and natural heritage, 9 prizes) 450
3 Shipping and handling of prizes 135
4 Volunteers (4) producing videos this Wikimedia project 320
5 Zoom meeting suscription 60
6 Wikimedian-in-Residence 280
7 Books to recognize exceptional volunteer contributions 80
8 Volunteers (3) promoting online this Wikimedia project 360
9 Equipment rental for video production ( laptop, video cameras, microphones, tripod) 80
10 International bank transfer 35
Cost grand total 2000 $ $ $ Not spent

Remaining funds[edit]

Do you have any remaining grant funds?

Anything else[edit]

Anything else you want to share about your project?