Grants:Project/Rapid/Women's Art Register Art+Feminism event

From Meta, a Wikimedia project coordination wiki
Jump to navigation Jump to search
To upgrade our content resources by purchasing books, scanning materials in our archive and renting space with full tech capability to facilitate live streaming and online events.
targetArt+Feminism IWD Edit-a-thon, English and other languages
start dateMarch 6
start year2021
end dateJune 30
end year2021
budget (local currency)$755AUD
budget (USD)$583USD
grant typeorganization
non-profit statusYes
contact(s)• womensartregister(_AT_)• womensartregister(_AT_)
organization (if applicable)• Women's Art Register
website (if applicable)

Project Goal[edit]

  1. Recruit new editors - we are slowly building our community of editors, but have lacked resources in the past to host consecutive events that capture the momentum of IWD.
  2. Increase skills for existing editors - We hope to enhance the experience of our editors by enabling confidence and skills, and enjoyment of the event, and providing skills to encourage ongoing editing after the event.
  3. Add or improve content - We will focus on upating the list of Australian Women Artists, the Australian Feminist Art Timeline, and the Women's Art Register pages, as well as creating new pages about some of these artists. This will amplify the work we already do in advocating for women artists in cultural and public discourse, and make our archive more accessible to online users.

Project Plan[edit]


  1. What kind of event(s) or activities are you planning to hold for your Wikipedia 20 event? Please let us know if these events include a meetup, edit-a-thons, workshops, photowalks, contests, or any kind of campaign.
    We are planning an IWD Art+Feminism live edit-a-thon event at our building, Richmond library, in March, followed by two live-streamed events in April and June.
  2. If participants will be contributing to Wikimedia projects (such as in an edit-a-thon), do you have experienced Wikimedia editors to lead the event? (If you are not doing this kind of event, please write N/A or leave the section below blank)
    We have a very successful partnership and team of editors that have come together on multiple edit-a-thons in the past, to work with our organisation at our Edit-a-thon events. These are editors from Wikimedia Australia and #WikiD, as well as experienced editors from within our organisation.
  3. If participants will be contributing to Wikimedia projects (such as in an edit-a-thon), do participants have the equipment or skills needed to participate and contribute high quality content? If not, how will you support them? (If you are not doing this kind of event, please write N/A or leave the section below blank)
    We will have a range of experience levels at our event. Some with experience can just dive in, others will need to refresh their skills. We will also have a number of new editors. Our events will be facilitated by pre-event training materials sent out to registered attendees in advance of the event, group training sessions presented by Wikimedia Australia at the start of the event, and one-on one assistance from our team of experienced editors during the event.
  4. How will you promote and let participants know about your Wikipedia 20 event? Please describe or link to the spaces you will be using to inform your community about your activities. Please note there are resources available to support your communications for Wikipedia 20 events.
    We are supported by our parter institution the Richmond Library, who are marketing our event and managing the bookings. We are also partnering with Wikimedia Australia and #WikiD, who are also promoting the event. Finally, we have a regular newsletter to our members to promote the event, as well as a substantial following on facebook and instagram, where we are promoting the event.

  1. How will you keep participants engaged after the event is over? How will you be sharing photos, videos, or other content from your activities after they are completed?
    We will share photos and stories of the event via our social media, and on our website. We are also building a growing community of editors who we keep in touch with, and who receive notices about upcoming Art+Feminism events.
  2. Are you running any in-person events or activities? If so, you will need to complete the steps outlined on the Risk Assessment protocol related to COVID-19. When you have completed these steps, please provide a link to your completed copy of the risk assessment tool below:
  3. Please confirm below that you have listed your event on the WP20 page on Meta-wiki.
  4. Is there anything else you want to tell us about this project?
    Our membership is nation-wide across Australia, so there are many who cannot attend our live events in our home city Melbourne. With the onset of Covid-19 restrictions, we have begun to implement online programming of our workshops and other events, and now is the time to move our edit-a-thons online too, to cater for our members in rural and interstate regions who have expressed interest. We are planning on a focus on Australian women artists, and editing the existing pages mentioned above. We will also create new pages about Australian women artists. Our organisation is an archive of Australian women artists and this is our specialty area, therefore we have a lot of content materials available about relevant artists that will be accessible on the day. Although we have a large archive of images and artist files, many of these materials are unpublished or ephemeral materials, that often do not meet the citation requirements. The National Gallery of Australia has published a new book, in conjunction with a major exhibition, that contains commissioned writing and profiles of 150 Australian women artists. To have this book available at our event will make our event much easier. New editors could then draw directly on this content, and achieve successful citations and publication of their pages and edits. Our more experienced editors will draw on the knowledge we have in our archive and some of our reference books, as well as online access to university and academic databases. This access may not be available to less experienced editors, and non-academic participants. Having scanned materials from our archive will provide additional content support, and can assist us in uploading images at our event. Any hard copy materials purchased would be donated to the Women's Art Register and the Richmond library, where we are hosting our event.


How will you know if the project is successful and you've met your goals? Please include the following targets and feel free to add more specific to your project:

  1. Number of total participants: 20 (restricted due to Covid-19 local requirements)
  2. Number of new participants:10
  3. Number of people who will help organize the event:5
  4. Number of articles created or improved (if applicable):20
  5. Number of photos uploaded to Wikimedia Commons (if applicable):15
  6. Number of photos used on Wikimedia projects (if applicable):

If you are organizing a meetup or event without any contributions to celebrate Wikipedia 20, we request that you ask participants to complete a brief survey to understand their experience and impact of your event. This survey will not request any personally identifying information. Will you be able to collect this information either during or after your event? (If you are not doing this kind of event, please write N/A or leave the section below blank)


What resources do you have? Include information on who is organizing the project, what they will do, and if you will receive support from anywhere else (in-kind donations or additional funding).

For our live event we have in-kin venue rental from our partners at the Richmond Library. We have in-kind training and facilitation from our partners at Wikimedia Australia and WikiD. We have our own volunteers who will assist in setting up the space, cleaning up afterwards, helping editors on the day. For the virtual event we have in-kind support from Wikimedia Australia and additional support from our volunteers. We have in-kin marketing support from all our partners and our internal volunteers.

What resources do you need? For your funding request, list bullet points for each expense and include a total amount.

  • Purchase of 3 copies "Know My Name", speciality publication by the National Gallery of Australia, 458 pages, full colour, Hardback RRP:$79.95AUD plus $30 AUD postage, ISBN: 9780642334879, Published: 2020 = $330AUD
  • Purchase of dongle for wifi $80AUD
  • Printing of Hard Copy training materials for editors to have on hand and take with them for ongoing editing help. $45 AUD
  • Space rental for 2nd and 3rd event, at local community space "Studio 1 Community Hub - Womin Je Ka room" in Richmond (Melbourne). This space rental includes relevant technical equipment and support for live-streaming our 2nd and 3rd events. It also includes sufficient space for editors to set up, as well as AV technician and requirements for streaming. The room also have appropriate ventilation for covid-safety as well as being accessible and with disable parking. $150AUD (6 hours)
  • Remuneration for scanning of archival materials, including images. Scanned materials to be uploaded to Wiki Commons and linked to the Women's Art Register Wikipedia page, to be accessible by participants. $150 AUD

TOTAL $755AUD = $583USD

This Project has been announced to the Australian Wikipedia Community via the Wikipedia:Australian Wikipedians Noticeboard and to the Art+Feminism Community via the Category:Art+Feminism 2021 Rapid Grant requests.


Endorsements are not needed for events related to Wikipedia 20. Community members are welcome to provide feedback or questions on the talk page.