Grants:Project/Wiki Loves Monuments international team/2019 coordination/Final

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Project Grants This project is funded by a Project Grant

proposal

timeline & progress finances

final report


Report under review
This Project Grant report has been submitted by the grantee, and is currently being reviewed by WMF staff. If you would like to add comments, responses, or questions about this grant report, you can create a discussion page at this redlink.



Welcome to this project's final report! This report shares the outcomes, impact and learnings from the grantee's project.

Part 1: The Project[edit]

Summary[edit]

Wiki Loves Monuments was a successful edition again in 2019. The competition itself had little problems and runs mostly on 'automatic' (both an advantage and disadvantage), but we did encounter a number of challenges in the more structural changes that we were looking at. There were 48 participating countries this year - slightly less than the previous year, but well above the goal. The last stretch of the year saw additional challenges with COVID19.

An additional effort was made to run a survey among participants and organizers.

Project Goals[edit]

The international team has three main goals, as stated in our mission statement. These goals are:

  • to freely document and raise awareness of built cultural heritage
  • to increase contributions to the Wikimedia projects
  • to bolster local Wikimedia communities.

Like previous years, we do this through a federated model, supporting local national organizers to do what they are best at. This year, we want to pay special attention to making Wiki Loves Monuments more future proof.

These goals are the same through the years, and we have worked the same way to achieve them: by organizing a photo competition and supporting Wikimedia communities with their monuments data sets.

We increased contributions and documentation of cultural heritage by welcoming 4700 new-contributor-participants through our competition with at least one upload on Commons. In total we 7240 participants contributing over 210,000 photos through 48 competitions.[1]

We continued to provide a framework to welcome communities that were familiar with WLM, but welcomed new organizers from Benin, Guinea and Slovenia.

Project Impact[edit]

Important: The Wikimedia Foundation is no longer collecting Global Metrics for Project Grants. We are currently updating our pages to remove legacy references, but please ignore any that you encounter until we finish.

Targets[edit]

  1. In the first column of the table below, please copy and paste the measures you selected to help you evaluate your project's success (see the Project Impact section of your proposal). Please use one row for each measure. If you set a numeric target for the measure, please include the number.
  2. In the second column, describe your project's actual results. If you set a numeric target for the measure, please report numerically in this column. Otherwise, write a brief sentence summarizing your output or outcome for this measure.
  3. In the third column, you have the option to provide further explanation as needed. You may also add additional explanation below this table.
There were two sets of goals in our proposal. We include then here both. First the more qualitative goals under the topic 'goals', then the more qualitative ones under goals around participation or content, as those are more quantitative.

More qualitative goals[edit]

Goals around content and participation[edit]

Planned measure of success
(include numeric target, if applicable)
Actual result Explanation
1.1 In collaboration with our partners inside and outside the Wikimedia movement, we will support the shift towards Wikidata of our monuments infrastructure. 4 subgoals: A) An overview of datasets exists, B) A workflow is described, C) Existing tools are maintained, D) New datasets are supported in Wikidata Limited progress was made on supporting Wikidata. The overview as existed still does, one or a few datasets now in Wikidata are supported.
1.2 Documentation aimed at heritage enthusiasts, explaining how to access the monuments datasets, exists. Not achieved No progress was made on this documentation.
2.1 Support of local teams: survey among the organizers. Succeeded Reports
2.2 A great set of international winning pictures is selected Succeeded While subjective, judge for yourself: winners 2019
2.3 Where possible, our tools and documentation can be re-used by other efforts with similar workflows. Succeeded Both Montage and Wiki Loves Competition Stats continue to be used.
3.2 Number of participating local teams (see below) avoiding duplication
4.1 Sharing best practices through attending international events. Not Achieved Due to COVID all participations to international events were canceled.
5.1 A list of recommendations regarding the evaluation of the framework of WLM Mixed We had an international meeting that was productive, but it did not result in as crisp recommendations as we had hoped for. The timing was less than ideal.
5.2 Documents for the future of WLM that can be shared with the wider community <MISSING>
5.2 Gameplan for the 10th international edition of WLM Mixed Some plans were announced but this was met with very limited interest from the community. Most likely in a good part due to the COVID situation. Priorities. In the end we decided to not pursue the plans given limited enthusiasm and volunteers.
Total participating countries Succeeded (48 countries submitted to the international finale, one country participated but did not submit) We set a goal to have at least 40 countries participate in Wiki Loves Monuments in 2019
Number of newly registered users Primarily an achievement for national organizers. It should be noted that the year 2018 was unnaturally high (with 2000+ new uploaders from India and 1750+ new uploaders from the US). Yet, the participation in 2019 was unexpectedly lower than previous years. In 2019 a total of 4727 participants created their account during the competition month (65%). This is a metric that is expected to be largely driven by the national organizers. Therefore, we are not setting a target to meet for this metric. However, the international team is interested in this metric as a measure of the health of Wiki Loves Monuments ecosystem and we will monitor this number throughout and after the contest. There are underlying participation currents at work that we cannot explain - possibly related to the banner infrastructure. This total has from 2012-2018 fluctuated from 4797 to 12295.
Number of images uploaded Primarily an achievement for national organizers. In 2019 a total of 212,598 images has been uploaded that is still on the wiki. Similar to the above metric, the number of uploaded images is a metric that the international team does not have direct control over. We also support the migration of datasets to Wikidata, but due to this being primarily joint efforts, it is impossible to determine which are thanks to WLM international team. Note that these numbers are for a good amount driven by small groups of super active uploaders, which make these numbers high-variance. A downward trend is expected, as these high volume participants tend to focus on not yet or poorly photographed sites, which get harder to find over time. This number has from 2012-2018 fluctuated from 225,214 to 362,839.
90% of the participating countries nominate at least 1 image to the international finale Succeeded 47/48 countries submitted at least 1 image to the international finale.
All critical infrastructure necessary for the start will be ready before September 1, 2019 Succeeded
The international team will ensure the availability of critical tools developed and/or maintained by the team throughout the contest and will monitor all other critical tools throughout the contest. Succeeded (unless I missed a report?)
The international jury process is finalized and a jury report is published before the end of the year Not Achieved Winning pictures were posted on the wiki on 14 January. We did not complete a traditional jury report but only published later a blog post.
The project is evaluated as part of the preparations for the team meeting at end 2019/early 2020 Succeeded
A survey for national organizers is executed to learn about where the international team has done well and where the team and its efforts can be improved. Succeeded Reports


Story[edit]

Looking back over your whole project, what did you achieve? Tell us the story of your achievements, your results, your outcomes. Focus on inspiring moments, tough challenges, interesting anecdotes or anything that highlights the outcomes of your project. Imagine that you are sharing with a friend about the achievements that matter most to you in your project.

  • This should not be a list of what you did. You will be asked to provide that later in the Methods and Activities section.
  • Consider your original goals as you write your project's story, but don't let them limit you. Your project may have important outcomes you weren't expecting. Please focus on the impact that you believe matters most.

We're proud as every year of all the work that has been achieved by the national teams, and that we are able to facilitate that. The international team is struggling to continue to maintain sufficient energy to achieve its ambitious goals to better document and engage. This sometimes leads to complex choices that need to be made. We did make good progress on the website as part of the better engagement and outreach, and looked into opportunities to improve the reliability of the participant workflow. These efforts were met with additional challenges in the light of COVID early 2020.

We have, as can be noted from the overdue submission of this report, also been especially struggling with the keeping up with the reporting expectations. We're hopeful that we will manage to find more reliable paths to achieve a more helpful and insightful reporting while minimizing the workload that comes with it and appreciate efforts by the Grants team to help address this. Much of the work of this project continues to depend on limited volunteer resources.

With 10 years of Wiki Loves Monuments, suggestions for revisiting earlier decisions continue to pop up. This may range from the definition of what heritage sites should be allowed to participate, what constitutes a 'national competition' to questions about the judging practices. With dozens of national teams that have become important stakeholders over the years, and thousands of participants every edition, such changes never come easy, never come fast. We ask for everyone's patience and endurance as we look to consider constructive proposals and appreciate how different the challenges are across the world. The international team has also especially recognized the need to better support a cultural and geographical diversity of participation and continues to welcome proposals to improve broader participation.

Survey(s)[edit]

If you used surveys to evaluate the success of your project, please provide a link(s) in this section, then briefly summarize your survey results in your own words. Include three interesting outputs or outcomes that the survey revealed.

Other[edit]

Is there another way you would prefer to communicate the actual results of your project, as you understand them? You can do that here!

Methods and activities[edit]

Please provide a list of the main methods and activities through which you completed your project.

We would like to respectfully refer to our proposal and previous years' reports. We believe the methods are well-described there but welcome any questions.

Project resources[edit]

Please provide links to all public, online documents and other artifacts that you created during the course of this project. Even if you have linked to them elsewhere in this report, this section serves as a centralized archive for everything you created during your project. Examples include: meeting notes, participant lists, photos or graphics uploaded to Wikimedia Commons, template messages sent to participants, wiki pages, social media (Facebook groups, Twitter accounts), datasets, surveys, questionnaires, code repositories... If possible, include a brief summary with each link.

We would like to refer to the various links provided elsewhere in this report. Other than that, a multi-year repository of documentation can be found here and the various links on the stats page link to the uploaded images. Our page on Wikimedia Commons gives also an otherwise good overview.

Learning[edit]

The best thing about trying something new is that you learn from it. We want to follow in your footsteps and learn along with you, and we want to know that you took enough risks in your project to have learned something really interesting! Think about what recommendations you have for others who may follow in your footsteps, and use the below sections to describe what worked and what didn’t.

What worked well[edit]

What did you try that was successful and you'd recommend others do? To help spread successful strategies so that they can be of use to others in the movement, rather than writing lots of text here, we'd like you to share your finding in the form of a link to a learning pattern.

  • No explicit traditional learning pattern was created, but we instead invest this energy in our ongoing documentation and communication with national teams.

What didn’t work[edit]

What did you try that you learned didn't work? What would you think about doing differently in the future? Please list these as short bullet points.

  • We touched on some points earlier in this report with room for improvement.

Other recommendations[edit]

If you have additional recommendations or reflections that don’t fit into the above sections, please list them here.

Next steps and opportunities[edit]

Are there opportunities for future growth of this project, or new areas you have uncovered in the course of this grant that could be fruitful for more exploration (either by yourself, or others)? What ideas or suggestions do you have for future projects based on the work you’ve completed? Please list these as short bullet points.



Part 2: The Grant[edit]

Finances[edit]

Actual spending[edit]

Please copy and paste the completed table from your project finances page. Check that you’ve listed the actual expenditures compared with what was originally planned. If there are differences between the planned and actual use of funds, please use the column provided to explain them.

(the version on Grants:Project/Wiki Loves Monuments international team/2019 coordination/Finances is leading)

Expense Approved amount Actual funds spent Difference
Prizes and diplomas 8,300 EUR 7,581.12 EUR 718.88 EUR
Outreach and branding 7,000 EUR 2,210 EUR 4,790 EUR
Travel 2,500 EUR -- 2,500 EUR
International team work meeting 12,700 EUR 8,023.91 EUR 4,676.09 EUR
Admin and overhead 3,000 EUR 1,500 EUR 1,500 EUR
Total 33,500 EUR 19,005.03 EUR 14,494.97 EUR


The budget was mostly underspent. For the international team meeting the amount was underspent due to travel hesitations (this was just before travel restrictions were announced, but also appreciation for climate impact) and frugal spending. Outreach and Branding was underspent in part due to the cancellation of international events.

Remaining funds[edit]

Do you have any unspent funds from the grant?

Please answer yes or no. If yes, list the amount you did not use and explain why.

  • Yes, see above.

If you have unspent funds, they must be returned to WMF. Please see the instructions for returning unspent funds and indicate here if this is still in progress, or if this is already completed:

  • We believe this is being arranged with the fiscal sponsor.

Documentation[edit]

Did you send documentation of all expenses paid with grant funds to grantsadmin(_AT_)wikimedia.org, according to the guidelines here?

Please answer yes or no. If no, include an explanation.

  • Yes.

Confirmation of project status[edit]

Did you comply with the requirements specified by WMF in the grant agreement?

Please answer yes or no.

  • Yes

Is your project completed?

Please answer yes or no.

  • Yes

Grantee reflection[edit]

We’d love to hear any thoughts you have on what this project has meant to you, or how the experience of being a grantee has gone overall. Is there something that surprised you, or that you particularly enjoyed, or that you’ll do differently going forward as a result of the Project Grant experience? Please share it here!