Grants:Simple/Applications/Wikimedia Suomi/2017

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Grant stage: grant in progress
Grantee: Wikimedia Suomi
Amount granted: 48,203 EUR (51,400)
Funding period: 1 May 2017 to 31 December 2017
Midpoint report due: 15 September 2017
Final report due: 30 January 2018

Application[edit]

Background[edit]

These two requests are required of first-time applicants. In future years, you can use reports to substitute for these requirements.

  1. Link to one program story that showcases your organization's achievements in the past year.
    {{{programstoryapp}}}
  2. Link to one learning story you have created or contributed to, that demonstrates how your organization documents and applies learning.
    {{{learningstoryapp}}}

Link to these documents only if you have them.

  1. Link to your organization's staffing plan. Henkilöstökäytäntö
  2. Link to your annual plan. Wikimedia Suomi toimintasuunnitelma 2017
  3. Link to your strategic plan. We are working on our strategic plan this year.

Please add your global metrics to this sheet. Contact APG staff if you need access. Please visit this worksheet to view global metrics targets and progress.

Programs[edit]

COMMUNITY

The goal of the community program is to grow our community on national and international scale. We will achieve this through contests, and international collaboration. During the grant period the entire Finnish Wikipedia will have 2 300 new images added to Wikimedia Commons and 300 images in Wikipedia, 500 active editors and 430 new editors involved, and 8 community members participating in 12 international networks.

For the first time in Finland we will organize Wiki Loves Monuments photo competition which results in estimated 2 000 photos downloaded into Commons to be used in Wikipedia projects or articles. A part time assistant will be responsible for coordinating our participation in the competitions. Participation in WLM is done in cooperation with Museovirasto (Finland’s National Board of Antiquities) and the steering group consists of people from both parties.

Finnish language is central in Fenno-Ugric languages. Wikimedia Suomi should share experience with the Fenno-Ugric Wikimedia chapters and user groups and Wikimedia Russia. In order to maintain connection to this culturally significant sector we nominate a person who volunteers to be responsible of minority languages, Swedish, Fenno-Ugrigs and Northern Same Wikipedia and Wikimedia collaboration.

In May our representative will participate in Wikimedia Hackathon in Vienna. We open two travel grants in May for our community members and two board nominated representations to participate Wikimania meeting in Montreal, Canada. One person participates in CEE meeting in Warsaw, Poland, in September. The participants are briefed by board or experienced Wikimedians or negotiate together before their travel.

The participants mediate topical ideas, methods and news for the community. We require the participants to report of their experience to the community at large in Wikimedia Suomi blog and/or in internal reporting. These introduce new insights and ideas to our community. We encourage warmly the participants to share experience of our activities in these international forums. International networks develop if number of participants contacts and interaction increase.

We strengthen our international collaboration with international Wikimedia movement, especially with our vicinity Wikimedias of Estonia, Sweden and Russia by participating in international meetings and organising contests and events.

Wikimedia Suomi supports and participates in Suomi100 international Wikipedia translation competition, where 100 qualified articles in Finnish Wikipedia about Finland are translated into different Wikipedias. The project was initiated and run by community volunteers.

With Wikimedia Estonia, we collaborate a month of editing and a photography contest. This will produce 200-400 new Wikipedia articles and photographs about Estonia in Finnish and Finland in Estonian Wikipedias.

Wikimedia Suomi follows the EU copyright directive proposal process in EU parliament. The personal data protection law enforcement in EU legislation will be discussed in the community, especially concerning Wikidata.

PARTNERSHIPS

Wikimedia Suomi partners with libraries, museums, open data groups, and educational institutions to increase the quality and quantity of content on the Wikimedia projects, and increase community participation. Through these collaborations we expect to involve 9 institutions, 30 active editors, and 40 new editors. We expect 30 images used on Wikimedia projects and 30 articles created or improved through our partnerships work.

Wikimedia Suomi supports nationwide organisation and participation in affiliate events. From this year we urge our partners to organize Wikipedia and Wikimedia related events more independently by delivering information about how to organize Wiki-events when introducing Wikimedia and Wikipedia basics in various events. Local networks should continue as informal, independent Wikipedia user groups. If they continue collaboration with local libraries, archives and museums and other organizations, the task of nationwide coverage of the community is fulfilled. This requires in the future, that we maintain and organize these local networks and develop a program that provides education in Wikipedia pedagogic activity.

This year´s theme in our GLAM operations are libraries. We organize short (2-4 hours) information and editing events in various local libraries and educate librarians to organize Wiki-events. By the end of the year 2017 we expect to have 6 Wikipedia introduction and editing events that involve 40 new editors that create 36 new articles. At the end of the year we prepare for the 1lib&1ref event in January 2018.

We continue GLAM partnerships with Kiasma, Atheneum and AGK art museums and archives of art of the National Gallery. The National Museum of Finland. Pori Art museum and Media museum Vapriikki in Tampere are significant partners, where we see emerging programmatic collaboration. We estimate to organize six editing, photo-hunt or hacking events with museums in which 30 new articles, 150 photos and new ideas are introduced. We will continue our collaboration of editing Wikipedia with the Finnish Museum of Games, which was opened in Tampere in January 2017.

We expect to start a collaboration program with Finnish Museums Association about use of free cultural heritage and copyrights with museums and Wikipedia. This will educate museum staffs to organize Wikipedia and Wikimedia events, dealing with free licences photographs and approaching Wikirecidencies.

There will be at least five short (4–6 hours) GLAM and other editing events that attend 12 persons and gain 5 new editors each. We organize five one-day (6–12 hours) editing events that attend 15–30 persons and gain 7 new editors each. We organize at least one photo-hunt, where 200 photos are to be uploaded to Commons to be used in Wikipedia projects and articles. A representative of Wikimedia Suomi will be at the events and local experienced Wikipedians will contribute as instructors.

The association collaborates with Wikidata and Open Glam projects. This year we will organise collaborative events with our partnerships Open Knowledge Finland Open Glam organization, Finnish Broadcasting company YLE and Finnish fact-checking organization Faktabaari. With them we organise a workshop under themes political elections, Wikidata, fact checking and fake news. Estimated 20 new and 15 experienced editors participate and create 12 new Wikipedia articles and 2 000 Wikidata items. With Open Knowledge Finland organization, we organize an information campaign about open data and licences targeted to Finnish municipalities and regions.

In spring 2017 we are running two Education Program pilots that will serve as learning tools for setting up broader Education Program. The pilots are run at the universities of Helsinki and Jyväskylä. Our goal is to launch the program in Finnish Wikipedia by the end of this year. After the pilots we will launch a community consultation and make draft pages for the project. From the experience of the Wikipedia Library consultation, we expect 10–15 Wikipedians to take part in the discussion. Our plan is to create a hub in the same style as English and Swedish Wikipedia (i.e. translate them to Finnish). Programs & Events dashboard will be demoed to facilitiate the courses. Two workshops will be organised in August / September for teachers and EDU tutors. Wikimedia Suomi should consider to act as a promoter to maintain this hub, the course pages and offer to help lecturers when needed.

We take part in project Wiki-leap for elementary education by developing didactic and pedagogic material for teachers and education materials for pupils in digital sphere. This advances experimental culture in open licences and digital service concepts by compiling schoolbooks under free licence into WikiBooks. Operations are targeted in Wikibooks and include editing and education events.

OUTREACH

By our experience everybody in Finland knows Wikipedia, but very few know how Wikipedia works, what is Wikimedia family and what are the organizations behind it. Responsibility of Wikimedia Suomi is to spread information on Wikimedia family to large reading audiences by gaining media and public visibility.

Our main strategy in Outreach is presence in Finnish society at large. We reach this by being present at following events with information kiosks: Finnish Museum league annual conference in Rauma in May, Finnish Librarians days in Jyväskylä in June, where we expect to have altogether 60 important contacts. We take part in Helsinki Book Fair in October, where we reach from 80 000 visitors about 240 contacts.

This year we want to stress Wikipedia as a civic activity and library collaboration. We will organize a small travelling exhibition titled “15 years of Wikipedia in Finland” in collaboration with media museum Vapriikki in connection with The Finnish Museum of Games in Tampere. The exhibition informs the viewers about the history of Wikipedia, the Wikimedia movement and Wikimedia Suomi activity. The exhibition starts in the Museum of Games in Tampere and will reach about 8 000 visitors monthly. After that the exhibition travels in public libraries around the country.

The association reaches its members via Wikimedia Suomi blog and Facebook pages. Announcements about events are published in Wikipedia (village pump). The monthly association board meetings and minutes are open to be read for all. We welcome and support initiatives from within the community and outside it.

Finnish language Wikipedia is rather large in numbers of articles and active editors, but compared to these, the amount of association members is small. We develop the association membership relationships by offering more possibilities to engage in both association and Wikimedia family activities. Our task is to gain 15 percent more new members by the end of the year 2017 in our association. We expect to get new members take part in the Community and Partnership programs. The number of new members and their activity indicates the success of these programs. Intensifying membership relations by more effective use of information channels and contests is a priority task within the community.

Our outreach task is to increase the number of our active members by 10 percent (6–10 persons) by the end of the term. We gain this by increasing our visibility, by being actively represented and by giving speeches, lectures and participate in gatherings and meetings of our old and new associates. Our member benefits include a monthly membership letter (blog), access to equipment owned by the association and participation in many inspiring events.

Staff[edit]

COORDINATOR

  1. Please link to a detailed job description, which shows how this staff person will help your organization achieve its goals.
    The hired person acts as a coordinator to make decisions related to day-to-day activities of the chapter and helps to add entries to the document registry and process documents. We need to someone to facilitate internal and external communication of the chapter, community support and managing day-to-day finances.
  2. How long is this staff person or contractor's planned engagement with your organization, and how many hours will they work over the course of this grant?
    This person is a regular staff person who will be working 2 days a week throughout the year.
  3. Use a percentage of that person's total hours to show how they will spend their time on different programs and activities.
    Community, WLM 60%; partnerships 20%; outreach 20%

Budget and resource plan[edit]

Link to a detailed budget (that also includes a plan for raising the resources you need). https://docs.google.com/spreadsheets/d/1w9gxmifnPSplpeF18qroCo1VxY9qaT1DTTmrNpWD1UM/edit#gid=868905082

Midpoint report[edit]

This is a brief report on the grantee's progress during the midpoint reporting period: 1 May - 30 September.

Program story[edit]

Please link to one program story that showcases your organization's achievements during the reporting period.

Progress[edit]

Please add text or a link to a page with details on your program progress. This should including reporting against each of the SMART objectives form your proposal.

COMMUNITY

Objectives include growing our community; 2300 new images to Commons, 300 images to Wikipedia; 500 active editors; 430 new editors; 8 community members participating in 12 international networks

Our Blog and Facebook group Wikipedian ystävät has been regularly updated with current news and events. In Wikipedia, we have published information on our events in Finnish Wikipedias village pump and current events pages. We have accepted XXX new members in our association.

The Wikimedia Suomi association has held 11 meetings this calender year of which 9 were board meetings, one spring meeting and one strategy plan meeting. Most of board members are living in same physical location which allowed face to face meetings.

We participated in Wikimedia Hackathon and WikiCite in Vianna(1 person), Wikimania in Montreal (2 persons) and CEE meeting in Warsaw (2 person). Vikipeedia Suvepäev (1 person) and Vikipeedia 15 (5 persons) in Estonia.

Through Wiki Loves Monuments we have engaged community members and also non-editors. The competition resulted in roughly 2296 pictures including organizers 100-200 photos and the jury process is underway. We have conducted WLM in collaboration with the National Board of Antiquities, a large and influential organization, and we have also succeeded in collecting a good jury; we have professional photographers, an employee of the Ministry of Environment, a Wikimedian, and an editor of an online culture journal.

Wikimedia Suomi was represented in CEE 2017 by a member of the board and the coordinator. The event gave the association new contacts, skills and ideas, and will hopefully result in new partnerships and projects. The Finnish representatives had an informal meeting with other Nordics present to discuss future collaborations.

Later in the report (under Activity 1.4.-1.10.2017) you will find detailed information on the events, including the community members who participated.

PARTNERSHIPS

Objectives include increasing the quality and quantity of content on the Wikimedia projects; increasing community participation; 9 institutions, 30 active editors, and 40 new editors

We have had continuing collaboration with the National Board of Antiquities on WLM and WikiLeap. We have started planning a new project with the National Archive; this project will collect and organize information on coats of arms in Wikidata (similar to what has been conducted by the French).

We have continued collaboration with the Museum of Games, and are in the process of organizing an exhibition on Wikipedia's first 15 years in Finland. The exhibition will start in Tampere, but we have planned for it to be showcased in other cities as well.

Our work on WikiLeap has been productive, although it is still in the early stages. We are working on importing elementary school education materials into WikiBooks.

See Activity 1.4.-1.10.2017 for more information on new articles, partnerships and editathons.

OUTREACH

Objectives include being present in events; communication in Facebook, Twitter, blog and Wikipedia (village pump); 15 percent more members by the end of 2017

The association has been represented in multiple events, such as Finnish Museum League annual conference and Finnish Librarians Day. We have organized or taken part in multiple photohunts and editathons. The association was also represented in Wikimania, CEE 2017, and Estonian Wikipedia's 15th birthday celebration.

We have shared information on our projects and other topics in different channels. Our blog is an active medium of communication.

Spending[edit]

Please report your organization's total spending during the reporting period, or link to a financial document showing your total spending.

21822,09 EUR
https://docs.google.com/spreadsheets/d/1QSRioaAHaEna_3-AO5jcd1FiLoRRocrGmEmsUb7aw50/edit?usp=sharing