Grants:Simple/Applications/Wikimedia Suomi/2021

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Application or grant stage: in progress
Applicant or grantee: applicant
Amount requested: 93,000 EUR (108 334,77 USD)
Amount granted: 93,000 EUR
Funding period: 1 January 2021 to 31 December 2021
Midpoint report due: 15 July 2021
Final report due: 30 January 2022

Application[edit]

Background[edit]

Annual Plan[edit]

We continue in 2021 with our equality work in general. Main focus is again Women’s Months in March and April and we will continue to participate in open data events. The main difference will be that at least in the first part of 2021 the focus is on online events and online work.

We are also continuing with Wiki Loves Monuments and Helsinki rephotography. The instead of group events the focus of Helsinki rephotography is independent photographing and using the photos. The focus is technically also on annotating photos and the collected data to Commons in the structured format.

Our statue project’s focus in 2021 is cleaning up the data collected by the Finnish Wikipedia community and Wikimedia Finland will transfer the cleaned data to Wikidata. We are continuing the Nordic collaboration with Wikimedia Eesti by participating in the Wiki Loves Science event and with rephotography and with Norway with Sami languages and Arctic knot.

The GLAM-Wiki program will be formed to manage the GLAM-Wiki activities. The key focus areas are working with GLAM and Wikidata partnerships, resources and training with Finnish organizations, Open Access advocacy, and developing methods for working with indigenous and underrepresented cultural heritage and languages.

Budget Plan[edit]

Proposed Budget 2020-2021
Programme 1: Outreach
Item EUR Notes
Non-cash prizes 1 350,00 € WLM, Punaisten Linkkien Naiset etc prizes
Travel 500,00 € Local travel
Other program costs 1 000,00 € Misc costs
Communications & It 3 000,00 € Misc contests budget, WLM translation budget
Total 5 850,00 €
Programme 2: Partnerships
GLAM-wiki project 1 000,00 €
Other program costs 1 000,00 € Misc costs
National library of Finland project self-funding 7 000,00 €
Total 9 000,00 €
Programme 3: Community
Local travel 1 500,00 € Public art documentation project's travel grants
Projects driven by the community 660,00 € Projects other than public art
Other program costs 500,00 € Misc costs
Total 2 660,00 €
Operating
Meetings and events 1 000,00 € Yearly meetings, misc meetings
Equipment purchase 1 000,00 €
Travel 3 000,00 €
Other program costs 1 000,00 € Misc costs
Accounting services 3 240,00 €
Accounting services 1 500,00 € transition from Holvi to Procountor service
Audit 992,00 €
Bank fees 830,00 €
Office rent 1 488,00 €
Storage rent 900,00 €
Office supplies 500,00 €
Total 15 450,00 €
Staffing Expenses
GLAM coordinator salaries 25 620,00 € 40% FTE / 12 months
Wikitech salaries 25 620,00 € 40% FTE / 12 months
WLM 2021 coordinator salaries 8 800,00 € 14% FTE / 12 months (average)
Total 60 040,00 €
Total BUDGET 93 000,00 €

Helsinki Rephotography 2020/11 - 2022/05
Helsinki Rephotography income
Item EUR Notes
City of Helsinki grant 2019/11 - 2022/05 54 000,00 € Year 2 7000 € + Year 3 47000€
WMF / Wikimedia Suomi SAPG2020 16 300,00 € Self funding for period 2020/11 - 2021/12
Total 70 300,00 €
Helsinki Rephotography costs
Item EUR Notes
Helsinki rephoto coordinator 25 620,00 € 40% FTE / 12 months
Helsinki rephotography software designer 25 620,00 € 40% FTE / 12 months
Operational costs 4 060,00 €
University coding project 5 000,00 €
Travel costs 1 000,00 € Local travel costs
Communications, IT and Tech 4 000,00 €
Events 5 000,00 €
Total 70 300,00 €
Total BUDGET including Helsinki Rephotography 163 300,00 €

Staffing Plan[edit]


  • Job title: GLAM Coordinator
    • Who is filling this role?: Susanna Ånas
    • Brief description: GLAM and Wikidata partnerships, resources and training with Finnish organizations, advocacy for Open Access to cultural heritage, and developing methods for working with indigenous and underrepresented cultural heritage and languages.
    • Indication of FTE and duration of work: FTE 40% (2021/01/01 - 2021/12/31)
    • Linkages: Susanna Ånas is Open Knowledge Finland Board member and Creative Commons Global Networking representative of Finland.

  • Job title: Wiki Technician
    • Who is filling this role?: Kimmo Virtanen
    • Brief description: Organizing projects, reporting, tracking day-to-day finances and doing the financial reports. Project leading the Helsinki rephotography project.
    • Indication of FTE and duration of work: FTE 40% (2021/01/01 - 2021/12/31)
    • Linkages: Kimmo Virtanen is administrator in Finnish Wikipedia

  • Job title: Wiki Loves Monuments coordinator
    • Who is filling this role?: TBD in December 2020. Either Kimmo Virtanen or Nanna Saarhelo.
    • Brief description: Coordinating Wiki Loves Monuments and recruiting partner organizations to WLM. Position is separated from GLAM coordinator as GLAM coordinator is focusing on GLAM-program in 2021.
    • Indication of FTE and duration of work: average FTE 14% (2021/01/01 - 2021/12/31)

  • Job title: Helsinki rephoto coordinator .
    • Who is filling this role?: Nanna Saarhelo
    • Brief description: Planning and implementing Helsinki rephotography’s online participation. Planning and implementing Helsinki rephotography’s live events like photography trips. Note: This is currently postponed because COVID-19 and focus is on online work.
    • Indication of FTE and duration of work: FTE 40% (2020/11/01 - 2021/10/31, Funded by Helsinki Rephotography project)

  • Job title: Helsinki rephotography software designer
    • Who is filling this role?: Märt Häkkinen
    • Brief description: Developing Ajapaik.ee and doing technical support for Helsinki rephotography. This work is outsourced to Ajapaik.ee and Märt is not directly hired by WMFI.
    • Indication of FTE and duration of work: Average FTE 40%, (12 months, Funded by Helsinki Rephotography project)

Strategic plan[edit]

Introduction[edit]

Wikimedia Suomi ry, (WMFI) is a Finnish non-profit association registered in 2009. The association supports and promotes the knowledge and use of the online encyclopedia Wikipedia and other free services maintained by the Wikimedia Foundation, as well as the creation and distribution of free content in Finland.

In our strategic plan for 2019–2021 we defined our organizational targets so that our work would be done inside Wikimedia projects and we should try to listen more to the needs of the Finnish Wikimedia community. This is our aim for 2021, too. For funding we defined that we should have diverse funding. There should also be another source for funding in addition to Wikimedia Foundation. We have gained this so, that during the last two years our main funding has been ⅔ from Wikimedia Foundation and ⅓ from the City of Helsinki via the Helsinki Rephotography project.

Our main with GLAMs highlighting success stories like Night at the Museum event in 2013 in Kiasma, 100-naista Wikipediaan Womens day event in Kaisa-library, multi year project with the Game museum of Finland by writing articles of Finnish computer game culture and different collaborations with National Library. Our education project has focused on writing free educational materials on Wikibooks (Wikiloikka project). Technically we have built our work on top of Wikidata and we have been promoting it to our local Wikimedia community and partners.

Our highlights with community work is the Public art documentation project which started as a WMFI initiative, but is now a lively project adopted by the community in which targets and methods are done in Wikipedia. The methods for crowdsourcing photography is extended to other projects like Helsinki Rephotography.

Other well working projects are weekly and yearly content competitions which are made together with Finnish Wikipedia with smaller languages in Finland like Northern Sami Wikipedia and other Sami Wikipedias in Incubator. We are very happy and proud to see the move of the Inari Sami Wikipedia from Incubator to real Wikipedia in October 2020.

Programs[edit]

Outreach

The Outreach program promotes the knowledge and use of the online encyclopedia Wikipedia and other free services maintained by the Wikimedia Foundation, as well as the creation and distribution of free content in Finland. Main target is people who haven't edited Wikimedia projects before but we are also interested in regaining the interest of former users. The program combines some of our larger outreach programs like Gender gap initiatives, Wiki Loves Monuments and our Helsinki rephotography project.

Women’s month’s events combine Women’s day workshop and Women’s Week competition in March and Punaisten linkkien naiset monthly writing competition in April. We had already in 2016 a big Women’s day event but it evolved to its current yearly form when we participated in Wikigap in 2018.

We will organize Wiki Loves Monuments for the fifth time in cooperation with the Finnish Heritage Agency. The implementation is that we start planning and contacting the partner GLAMs in spring. We inspire GLAMS to do the data openings related to WLM targets and in summer months we refine and import the data to Wikidata. After the competition itself we have organized the award ceremony with Finnish Heritage Agency. The competition itself works as our showcase for using Wikidata for the Finnish Wikimedia community.

Helsinki Rephotography’s idea is to rephotograph open licensed or public domain historical images. The photographic activity encourages users to get physical exercise as well as let the users contribute openly available photography for anyone to use. Historical photos will be geotagged and enriched as a byproduct. The project started in November 2018 and ends in 2021. It is mainly funded by the City of Helsinki’s grant for promoting physical activity and promoting low threshold hobbies for children and young people through new types of operating models and partnerships in joint projects between actors in sports, culture and youth activities.

Program Objectives
  • Increase the number of new editors in Wikimedia projects by 100 new editors from competitions, events and workshops
  • Increase the knowledge and use of Wikimedia projects by supporting 5-10 third party events
  • Make bias visible and focus on closing the gaps in participation and content by organizing 3-5 events, with 1000 new articles of well sourced biographies of women/minorities
  • Develop methods of participation for new and old editors in Wikimedia projects by
    • participating in 5 competitions organized by community
    • select 3000 important WLM targets for photographing together with GLAMS and Wikipedists
    • form Helsinki rephotography main theme for third year around the idea for improving the wiki content related to Helsinki Biennale 2021 by creating 50 new articles. Create Vallisaari and Kuninkaansaari photographic routes by combining content from wiki, participants and GLAMS.
    • upload 10000 photos used in Helsinki rephotography from participants, Ajapaik and GLAMS to Wikimedia Commons and store crowdsourced data as Structured Data on Commons format

Planned activities

  • Hosting writing events for closing gender gap (Womens month events, Women in Red)
  • Support third parties when they are organizing events,
  • Co-operate with Finnish Wikipedia's Weekly competitions and other competitions
  • Improve the ability to participate in Finnish Wikipedia's competitions with minority languages in Finland
  • Organize Wiki Loves Monuments 2021,
  • Organize Wiki Science Competition 2021
  • Organize the Helsinki rephotography project's third year

Why are we doing this?

The number of editors in Finnish Wikipedia has stalled. It is important that the Wikimedia community would replenish, or if possible to grow, so it would stay alive. Wiki community also needs to be able to replenish the people with special skills so it can keep functioning in the future. We also want to increase knowledge of Wikimedia projects so that the skills to use and the ability to edit Wikimedia projects will grow beyond the inwiki community. With our events we target partially both new and old editors as we believe that both of the groups benefit from the same actions. It is also beneficial that there is collaboration between users with different experiences and backgrounds.

We are trying to show the gaps and biases as we believe that when editors are aware of them, they try to avoid replicating the mistakes. Gender gap is in focus in global Wikimedia community in general. As it's a problem in society in general and there's momemtum to correct it, it's possible to find collaborations outside Wikimedia as well. Gender gap in biographies is also one of the gaps that can be easily measured in Wikipedia. Because these reasons it is relatively easy to focus, describe and validate. However, we understand that gender gap cannot be reduced to number of biographies. Learning from the work of trying to correct the gender gap is also useful when trying to describe other kinds of gaps which aren't so easy to validate or measure.

Program metrics and targets
  • Number of total participants: 500
  • Number of newly registered users: 50
  • Number of content pages created or improved, across all Wikimedia projects: 20000
  • Number of used images (uploaded from projects, donations and WLM) in different Wikimedia content pages: 500
  • Number of participating organizations: 5

Partnerships

Wikimedia Finland’s GLAM-Wiki activities will be managed in a GLAM-Wiki program. The GLAM-Wiki team will consist of the GLAM coordinator at Wikimedia Finland (Susanna Ånäs) and the Board members in charge of the respective fields (GLAM, languages).

The team will work in close collaboration with the AvoinGLAM group of Open Knowledge Finland, Creative Commons Finland, the international Creative Commons Open GLAM platform as well as the Finnish GLAM organisations in advancing Open Access to cultural heritage and the use of Wikimedia platforms in achieving that. They will prepare the GLAM plan for 2021, manage the GLAM-Wiki activities independently and report to WMFI.

Program Objectives
  • Capacity building in the digital transformation of GLAMs by promoting the use of open platforms and the Wikimedia ecosystem.
  • Create projects, campaigns, and events with organizations for producing and reusing Wikimedia content, and enhancing its quality.
  • Advocacy and public policy for Open Access to cultural heritage and the use of Wikimedia projects in achieving it.
  • Indigenous cultural heritage and support for working with under resourced languages in Wikimedia projects and the special questions of bringing the cultural heritage of indigenous cultures online.

Planned activities

Capacity-building

  • Maintain Wikipedia:GLAM for information and resources.
  • Support and training for media uploads, Wikidata imports and adopting Wikimedia projects in institution workflows.

Projects, campaigns, and events with organizations.

  • Prepare media and data uploads and campaigns.
  • Collaborate with the Finnish GLAM institutions in establishing creative reuse activities.
  • Advance the use of Wikidata for linking between resources of geographic information in Finland.
  • Advance multilinguality in the management of Finnish cultural heritage with the help of Wikimedia projects.
  • Develop methods, events and campaigns for working with indigenous cultural heritage and Traditional Knowledge, such as depictathons.
  • Prepare to participate in organizing Hack4OpenGLAM again in 2021.

Advocacy

  • Participate in the work of advocacy networks: The Open GLAM Platform on Open Access to cultural heritage, the Free Knowledge Advocacy Group EU in issues of EU legislation on copyright, the national aggregator Finna consortium promoting Open Access among Finnish GLAMs, and other relevant networks.

Indigenous cultural heritage

  • Work with Saami GLAMs and communities in identifying best practices working with indigenous content online and on Wikimedia platforms.
  • Work with the National Library of Finland to support the use of Saami languages for subject cataloguing.
  • Seek international collaboration in applying similar methods in different contexts.

Strategy

  • Prepare an annual GLAM-Wiki plan and a long term strategy.

Funding for new initiatives

We are discussing with the National Library of Finland about collaborating on support for the Saami languages spoken in Finland. The plan has two aspects:

  • contribute to localization aspects in CLDR (Unicode Common Locale Data Repository) for the Saami languages spoken in Finland
  • exchange of information between Wikidata and the General Finnish Ontology YSO for keywording in Saami languages

As the plan has not been finalized yet, we are reserving a sum for self-funding for this.

Why are we doing this?

The overall objective of the program is to strengthen the strategic approach in working with partnerships in Finland and internationally.

The core of the activities focus on capacity building in Finnish institutions in the adoption of open licenses and advocating the use of Wikimedia platforms. In working with this goal, we wish to increase collaboration with sister organizations of open knowledge in addressing broader issues affecting these activities.

The collaboration will bring together the work conducted in the pioneering Avoin GLAM working group since 2012 in forming a community of GLAM organizations around open content. We will actively participate in the international advocacy work to advance Open Access to cultural heritage lead by the Creative Commons Open GLAM platform, as well as the work of the Free Knowledge Advocacy Group EU addressing issues in EU legislation.

Wikimedia Finland has spearheaded the use of the Wikimedia platforms in serving underrepresented languages, and works in the forefront of tackling the issues of Traditional Knowledge in the international context. In the work with the indigenous communities of Inari and Skolt Saami, we are facilitating two language groups of the only indigenous people living in Europe in revitalizing their languages with the help of Wikimedia projects. The collaboration provides opportunities for exploring the best practices of safeguarding indigenous cultural heritage in the open online platforms. Furthermore, 2022 is the start of the UN International Decade of Indigenous Languages.

Program metrics and targets
  • Total participants: 50
  • Number of newly registered users: 20
  • Number of content pages created or improved, across all Wikimedia projects: 2000
  • Number of used images (uploaded from projects, donations and WLM) in different Wikimedia content pages: 100
  • Number of participating organizations: 20

Why is this important?

This proposal promotes innovating in free knowledge, as it investigates new ways of working that do not have established practices. It contributes to capacity-building for working with GLAM content in Wikimedia projects, especially with indigenous content.

Community

Our goal is to support the needs of the Finnish Wikimedia community and to improve the quality of Finnish Wikimedia projects as well as continue our international collaboration.

Our support for the community is very practical. Wikimedists can apply for reimbursements for direct costs and expenses like traveling and food which are related to projects. Wikimedia Finland have also worked as an organizer for events when a more formal organization has been needed. Another important part of our community work is supporting practical implementation. We give technical support for community projects if it’s needed and answer information requests statistical or background information on topics related to Wikimedia projects.

Our program goal is to help smaller Wikimedia wikis in Finland’s geographical area if there is a need or request. We have defined our main scope so that things should technically work in all wikis in terms of basic localization, templates and modules and if there are problems we try to help with those.

For international collaboration we are focusing on neightboring countries and the main focus has been in building the Wikimedia Northern Europe collaboration. We have also started the Benin Bilateral Companionship program with Vikimédiens du Bénin User Group and Finnish-African culture center Villa Karo in Benin in 2019. This is a long term program for building contacts between both wikimedists in Benin and Villa Karo.

Program Objectives
  • Continue support Public art project with photographing and geotagging works of art.
    • In 2020, there are currently 8806 works of art listed, of which 72% have been photographed and 97% geotagged. In 2021, we aim to increase this to 80% photographed and 98% geotagged.
    • At least 12 of the lists flagged as ready by community will be transferred to Wikidata.
  • Continue collaboration with the the international Wikimedia movement, especially with our neighboring Wikimedias of Estonia, Sweden, and Norway
    • Participating at least in 3 events or projects organized with/by another Wikimedia Northern Europe chapter.
  • Continue the Benin Bilateral Companionship program together with Vikimédiens du Bénin
    • Create a Wikiproject for writing articles of the history of Benin.
    • Begin planning exhibitions of local history of Benin in Finnish-African culture center Villa Karo in Benin.

Planned activities

  • Public Art Project
    • Wikimedia Finland will give technical support if it is needed with templates, statistics or mass edits.
    • Wikimedia Finland will support financially community members' traveling costs. Wikimedia Finland’s main target is to support a coordinated effort to document works of art in hard-to-reach and remote places.
    • Wikimedia Finland's members will copy least of 12 lists of Public Art which community flags as ready from Wikipedia to Wikidata
  • International collaboration
    • Wikimedia Finland's board member is participaging in organizing the Arctic Knot 2021
    • Wikimedia Finland will participate in Wikimedia Eesti's Wiki Science Competition 2021
    • Wikimedia Finland will continue rephotography project with Ajapaik and WMEE.
    • We will participate in one other project proposed by other Wikimedia Northern Europe chapter
  • Benin Bilateral Companionship program
    • Wikimedia Finland will support by reviewing the plans and ideas
    • Wikimedia Finland will help if there is need for organizational support

Why are we doing this?

As our goal is to support volunteer work we try to focus on the needs of the community. Currently Public art project is one with clear format where participants in Wikipedia formulate the plans and targets for the immediate future and Wikimedia Finland can try to respond to the needs. We also see the dataset of the public art as unique in Finland which makes it as valuable as it is. It's also a good pilot data for linked data experiments via Wikidata but also for connecting to other open linked datasets like for example Open Street Map.

The basic goal for Northern Europe collaboration and Benin Bilateral Companionship program is to share the experiences and learnings between WMFI and other Wikimedia movement affiliates. It is also inspiring to see and meet new Wikipedians and find people with different skills which you may need for different projects. Another important goal is to deepen our work with the Finnish-African culture center Villa Karo in Benin. The actualisation of the exhibition will likely take years, but we will see that Wiki content good enough to be the basis of exhibitions of local history of Benin in the Finnish-African culture center Villa Karo would be significant achievement.

Program metrics and targets
  • Total participants: 75
  • Number of newly registered users: 10
  • Number of content pages created or improved, across all Wikimedia projects: 5000
  • Number of used images (uploaded from projects, donations and WLM) in different Wikimedia content pages: 1000
  • Number of participating organizations: 5

Grant Metrics Reporting[edit]

Required. Metrics, targets and results: grants metrics worksheet here.

Needs Request[edit]

Requests for operational support[edit]

We are currently preparing an annual GLAM-Wiki plan and a long term GLAM strategy. The idea is to have something concrete in December and January. We would like to get comments for our plans to see if you think the plan is organisationally and financially viable if we think of the year 2022 and beyond.