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Latest comment: 10 years ago by AWang (WMF) in topic Reallocation for unused funds


Hi Wikimedia Ukraine! Thanks for you submission. I am happy to see your plans. Can you provide some more information about your WEP? Do you already have an idea in which schools you will hold a workshops? What is the goal of these workshops (e.g. introduction to Wikipedia, increasing number of articles, volunteers or something other)?--MikyM (talk) 22:28, 30 July 2013 (UTC)Reply

hello MikyM! you are welcome. some more information about our WEP: here's the link to our annual report. it's bilingual, so you can read about what was done in 2012 and what was planned for 2013 (at least for the first part of the year). page 6 and 7 are entirely dedicated to our WEP. we have presented the results (and shared our griefs concerns) at Wikimedia Conference in Milan, during Wikimedia Education Workshop 2013. i have uploaded the presentation, prepared by WEP coordinator Amakuha for that event, so you can take a deeper look into this matter (if you want, of course). as for holding our workshops: we have signed memorandums with universities and we are going to hold wikiworkshops in those universities mostly. the goal of our WEP is to have universities more involved and we are going to intensify our WEP, starting autumn (the new school year), but this work requires to have some travel expenses covered (and we have not included into the previous grant enough for this kind of activities). the goal of these workshops is to get more people working on the articles as a student assignment. they are to learn 'how to edit Wikipedia' and learn how to be a part of the community along the way (that's what we hope to accomplish). to cut the long story short - we want more people contributing to Wikipedia with good enough articles continually. and we are to teach them and to explain, and help (if need be) through this program --アンタナナ 23:47, 30 July 2013 (UTC)Reply
Thank you for your explanation!--MikyM (talk) 12:53, 16 August 2013 (UTC)Reply
you are welcome ;) --アンタナナ 12:59, 16 August 2013 (UTC)Reply

Studying the proposal[edit]

In general I have no big opposition except for some points. I like a lot the format of wiki-expeditions and I support a lot a format like this and I think that the costs are justified, in the other hand I think that the costs for WLM are really high compared with the benefit that can receive from the wiki-expedition's project. For instance there is a project for a hand-book who can give you good benefit in comparison with the publishing of the photo album and the cost is more or less the same. Basically if the photo album was focused to publish the photos of wiki-expeditions and to widespread this format, I had no opposition because I think that the results of WLM should be a more stable and recurrent contribution not limited to only one month. So I think that I will continue to study yur proposal. --Ilario (talk) 08:32, 31 July 2013 (UTC)Reply

Ukrainian wikiexpedition logo
thank you for the comments. in the previous grant proposal we had a notion at first to publish such book. it was to be called "Стежками Вікіекспедицій" ("Paths of Wikiexpeditions") and you can see the reallocation request here. but wikiexpedition format does not require high-quality pictures to be taken, it is aimed to take pictures along the way, so to say. we cannot pay volunteers for photos - but we can reimburse some of the expenses a bit, to encourage. WLM and WLE contests let people share the photos they already have stored somewhere (they just had no idea that these photos are actually needed) or take new ones. we usually try to have all the projects connected, thus our WLM 2012 photo album was telling about other organization's projects AND about wikiexpeditions. the album was published at the end of 2012 - these edition helped us to get more people interested in WLE contest, in wikiexpeditions and in WLM 2013, and in other project WMUA is doing. if there are really good photos taken during this expedition i believe we are not going to miss a chance to include them into the edition planned or even change the whole concept of this budget line and request reallocation[1]. but. from what i can see - we want people to make sure that they take photos of everything notable in a village (a school, a WWII monument etc), as these things are not usually taken pictures of (people tend to take photos of beautiful trees, blue skies and something they consider to be nice or vice versa). and that what make wikiexpeditions so useful for wikiprojects. but WLM (and WLE) - it is aimed to get a lot of photos, preferably good photos. and these can be published and presented to our partners (present and future) our other projects --アンタナナ 09:23, 31 July 2013 (UTC)Reply
p.s. to see what we are talking about: WLM 2012 photo album (sorry, no english, as it was mostly intended to tell Ukrainian people more about the contest, wikiprojects and what the organization is doing. but you can see Ukrainian wikiexpedition logo on page 59)

  1. well, this wikiexpedition is quite different. there are at least 4 sites telling about it, and it has only kicked off 4 days ago [1], [2], [3], [4]. this page helps people to 'stay tuned', as the expedition will last for a month at least. and the participants are to share something interesting along the way, so people would be motivated to read about them and to comment. and to look for more information (and we do hope that they will be able to find all they need in wikipedia and wikivoyage)

Some thoughts[edit]

Thanks for your submission. The application is fine and some of your plans for future projects are really promising. I need clarification only about two things:

  1. What is the primary idea beyond the project with the library? You mention that the encyclopedic books are quite expensive, but the amount requested is fine if it includes the books' price. Do you maybe plan to borrow these books from the library and later scan their content for further use?
  2. Can you please detail what is included in the bank expenses? Does it represent only the expense for maintaining the bank account or other fees and expenses are included as well? You have an amount of US$570 for six months, which is much higher than the maintaining expenses in many other countries.

Best regards.--Kiril Simeonovski (talk) 19:03, 22 August 2013 (UTC)Reply

hello! thank you for asking.
  1. the money is for buying books. sometimes the authors are happy to give the permission to publish their book under the free license, so we can scan and publish it then, but usually the books bought are not under the free license, expensive and cannot be found in an electronic form, thus by buying them we can help the editors to create and improve articles. that's the idea
  2. budget line Bank expenses includes our bank fees for maintaining our UAH and USD accounts, exchange fees, exchange gain/loss, electronic bank keys for online banking, fees for bank statements and charges for transactions --アンタナナ 21:48, 22 August 2013 (UTC)Reply
Thanks four clearing it up.--Kiril Simeonovski (talk) 11:05, 23 August 2013 (UTC)Reply
you are welcome! --アンタナナ 11:17, 23 August 2013 (UTC)Reply

Few questions[edit]

Thank you very much for this nice proposal. It is very inspiring to see this nice initiatives are going to happen soon. I am also interested to listen form you about the impact and feedback about the event, when you finish the programs.

I would like to know more details about a few sections of the Detailed breakdown

  • 1.2 Travel, if you are organizing 14 events then why you need to sign agreements only for 3.
  • 2 Wikiexpeditions do you have any idea about the number of participants, how they can join here, or any other details about this event (in English)
  • 3 Wikiconference, here you added travel and accommodation cost for the participants. is it something like the travel grant or is it for the board members? and you mentioned that 20 people (3.1) will travel form other place and you are arranging accommodation only for 10 people, why?
  • 8 Wiki Loves Monuments, 8.10 Publishing photo album: could you please inform us a little more about this?
  • interested to know more about the 9.5 Bank expenses and 9.7 Website hosting.

thanks--Nasir Khan Saikat (talk) 11:36, 25 August 2013 (UTC)Reply

Hi! Thank you for your questions.
  • 1.2. We are planning to sign 3 agreements with new partners in other cities, and organise 14 workshops with both existing partners (we already have 8 partner universities) as well as following workshops with these new parnters
  • 2. A brief presentation of this project in English is available in our annual report. Most of expeditions are organised by our organisation members who announce such expeditions on-wiki (an example of such announcement) and invite others to join (usually between 2 and 5 participants per expedition). Some other expeditions are organised by wikimedians interested in travelling who contact us with their ideas, and we plan a route together by covering all notable object on their way (an example of such expedition). We have also held an international expedition to Chernobyl this year (35 participants from 6 countries, over 1,000 photos), but we are not planning any similar events in the forthcoming month
  • 3. Based on our experience (2011 and 2012), approximately a half of participants either have friends or relatives in the cities where the conference is held or are accomodated by local wikimedians, or are able to attend only one day of the conference. These travel costs will most likely cover organisation members who want to participate and wikimedians from other cities who want to make a presentation during the conference. Based on experience of two previous conferences, 20 is a reasonable number of people from other cities who want to attend the conference.
  • 8. You can have a look at the WLM 2012 photo album (unfortunately only in Ukrainian as it was made mostly for internal partners, but we can probably make it bilingual next year), it contains both photos and presentations of WMUA projects (including Wikiexpeditions). It was very successful and helped us to find a number of new partners, as well as helped to attract more people to WMUA projects, particularly to Wiki Loves Earth 2013 contest. We have already distributed almost all of the copies of 2012 album, so we think that a 2013 edition will help us to reach even more people and organisations.
  • 9.5 Antanana (our treasurer) has provided more details on bank expenses in the question above (line Bank expenses includes our bank fees for maintaining our UAH and USD accounts, exchange fees, exchange gain/loss, electronic bank keys for online banking, fees for bank statements and charges for transactions). Concerning 9.7, unfortunately free hosting in *.org.ua domain is not available since last year, thus we have to pay for hosting of our websites (currently secondary official website, Wiki Loves Monuments and Wiki Loves Earth) — NickK (talk) 12:11, 25 August 2013 (UTC)Reply

Vast majority of questions I wanted to ask have been already answered, so just 2 more:

  1. Souvenirs - what kind and for what purpose exactly?
  2. Books - you have answer why do you need to buy them - but - how the UA wikimedians can apply for them? Do you have any page for such a queries, and who decides whether to buy or not a book?

Polimerek (talk) 20:59, 25 August 2013 (UTC)Reply

Thank you for your questions.
  1. Concerning souvenirs, so far we have ordered badges, T-shirts, cups, pens, and we also have WLE postcards and calendars (see some leftovers on our Wikimania stand). We distribute them 1) to participants of WMUA projects, for example, we can distribute pens during wikiworkshops in universities or T-shirts to WLM finalists, 2) as small gifts to most active wikimedians, e.g. a most active user of the month may receive a badge in addition to a wikizghushchivka, 3) some may be also used as promotion items during various events. We do not have exact list of what we will order in the forthcoming months, we will look what items were most successful in the current stock and probably look for some original ideas.
  2. For the previous order we made an announcement on the chapter mailing list and we managed to satisfy all requests (see wmua:Бібліотека). We also have a page for such queries, but the only book requested there is not publicly available, so we did not manage to buy it so far. There is also a discussion on the new requests format (in a nutshell, a user requesting the book should mention in which articles he wants to use it and confirm that it is not widely available on the Internet and in the libraries), and we will announce the launch of the new order on village pumps of Ukrainian projects — NickK (talk) 23:41, 25 August 2013 (UTC)Reply

Request for details[edit]

Hi, a few things at the start of the application form.

  1. Could you reword to make the goal less vague? "to increase the amount of active wikipedians in Wikipedia and other wikiprojects"—Do you mean the Ukrainian WP? Which other WMF sites are you mainly targeting?
  2. "Measures of success"—numbers, please, even if they're only expressions of what you'd be happy with and can reasonably expect to achieve. How many "newly registered editors" would you be pleased to get for each of the three categories you cite? How many images for each category? etc. "Publications" means online, does it? I expect it's not paper and printing, since I don't see the point of doing that for a quintessentially online project. Tony (talk) 02:06, 27 August 2013 (UTC)Reply
    hello, thank you for the questions.
  1. nickk has added the main wikiprojects we are targeting here. commons-oriented projects are: WLM, Wikiexpeditions, WEP, GLAM; Wikivoyage-oriented: Wikiexpeditions, WEP; Wikinews-oriented: WEP; Wikipedia-oriented: WLM, Wikiexpeditions, WEP, contests, GLAM, Library; Wikisource: WEP, contests, GLAM. Publishing and Souvenirs and Wikizghushchivka budget lines are aimed at all wikiprojects mentioned above
  2. a nice one! I need a bit more time to analyze our user-related statistics, to come up with figures. i'll try to do it ASAP --アンタナナ 11:47, 27 August 2013 (UTC)Reply
Done [5] --アンタナナ 23:59, 27 August 2013 (UTC)Reply
p.s. oh, and we were talking about publications as press coverage (if it was printed in a magazine and we were able to track it - we would consider putting it here) --アンタナナ 00:04, 28 August 2013 (UTC)Reply
  • Thanks for your response in specifying benchmarks. The goals are still vague: I presume your goal as stated is to increase editors in the Danish Wikipedia, right? I don't have time right now to look through in detail, but in principle this looks like a worthy cause.
    well... the numbers provided are for Ukrainian Wikiprojects - true. but the goals are not only Ukrainian language oriented. while looking for our potential partners for this WLM contest, we have come across AIESEC Kyiv. they have suggested to have a special award for foreigners writing about Kyiv and its monuments, and taking pictures of these monuments along the way and uploading to Commons (AIESEC has a project called Explore Kyiv). we have organized a wikiworkshop for 22 foreign students, that at the moment here in Kyiv (AIESEC internship program), and they are going to take pictures of Kyiv monuments (enriching NOT only Ukrainian wikiprojects) and writing articles about Kyiv in their own languages. as we believe in working with AIESEC in future, we cannot leave out a possibility that a Danish student may come here and write to his/her Wikipedia about Ukraine. why not? even more - WLM contest, wikiexpeditions are aimed at collecting pictures (mostly). these pictures are to be uploaded to Commons (we are not talking about NoFoP cases here) and they are supposed to improve articles in other languages, are they not? we had a few weeks of international collaboration (Ukrainian-Armenian, Ukrainian-Estonian) - they were writing about Ukraine in their own language, we were writing about their countries in our own language. we have sent them some souvenirs for their hard work, they have sent us theirs. are we not supposed to be enough open-minded here? the goals are not vague. we want to have more Wikiprojects improved --アンタナナ 15:41, 28 August 2013 (UTC)Reply
    p.s. and we have two more WLM special awards - Armenian cultural heritage monuments in Ukraine and Hellenic cultural heritage monuments in Ukraine (Embassy of Greece in Ukraine is supporting). we want to organize Ukrainian-Hellenic week at least (afterwards) --アンタナナ 15:41, 28 August 2013 (UTC)Reply


    • $14K is on the upper end of what I'm comfortable with. For WLM, transport and associated costs are very relevant and look conservatively estimated. Travelling around regional centres doesn't look as though it's covered in such a slender travel budget.
      didn't get this one, I believe. we do not have active volunteers in all regions yet, or if they are active there, they cannot help, f.ex. a programmer in Lviv won't be able to present a music project in Lviv Conservatory --アンタナナ 16:05, 28 August 2013 (UTC)Reply
    • The prizes ... could you have a hunch at how many and which categories? I'd prefer to see well-funded prizes as motivational factors. May I suggest that $450 for "souvenirs" be ditched and put into the prize money???
      for Wiki Loves Earth local contest we had prizes costing 1600 USD (both WMF and partners). we are to have:
      best pictures: the 1st, 2nd and 3rd places awarded, smaller awards for the rest of the authors of top 10 (that are to be presented internationally)
      the number of objects taken pictures of: the 1st, 2nd and 3rd places awarded, as the variety is very important for Wikiprojects
      special awards: small ones, AIESEC are going to give their own award
      p.s. if we are lucky and get partners that will donate money to buy the prizes (or prizes), we are going to ask for a reallocation and to have a moving photography exhibition in the museums of Ukraine (while looking for partners for WLM projects we have come across some interesting proposals, actually))
      and nope, we cannot 'ditch' souvenirs that are meant to encourage people already working on Wikiprojects (mostly new editors are not taking part in thematic weeks and months) for new editors (WLM participants mostly) --アンタナナ 16:05, 28 August 2013 (UTC)Reply
    • I'm not pleased about paying for people to travel around to get signatures. And in the event that your postal system loses the envelopes, I'd be counting on getting that signature again. Why can't the "rector" sign after you get the participants' signature? Or using fax or email and print. Or special post. It's just not good use of donors' funds.
      first of all, we are talking about official agreements and memorandums, signed between Wikimedia Ukraine and Universities. electronic signatures are not very common in Ukraine, and an agreement or memorandum sent via email or fax has no legal power (and we have neither office nor fax, actually). moreover, such events are good for media thus regional press coverage shall be increased (even a wikiworkshop can be organized). Universities shall be happy (as they get media attention) and personal contacts established are really important, especially if we can get to know the teachers involved in the process better. and special post from UPS costs 152 UAH (one way)[1], and we need to pay two-ways - we sign and send to an University, they sign and send our copy back. we are supposed to pay - usually Universities do not have money for this. without this signed documents we won't be able to organize a wikiworkshop (see, page 4) --アンタナナ 15:41, 28 August 2013 (UTC)Reply
    • Bank expenses: $570??? Really???? err ... why? Doesn't the chapter have a bank account? Can't it be done through that?
      we have two bank accounts (USD and UAH) at the moment. we need to open one more in UAH, we are to pay bank fees for maintaining our UAH and USD accounts, exchange fees, exchange gain/loss, electronic bank keys for online banking, fees for bank statements and charges for transactions. this budget line is a peculiar one, as we have almost no control over it. i mean, we cannot predict how many transactions are to be done; if we need money ASAP, we are to sell USD for UAH on tom, not spot conditions; we do not know whether we are to have two or ten bank statements to be paid for (and the bank sets the tariffs itself). everything connected with this line can be tracked in our bank statements, sent along all the receipts --アンタナナ 15:41, 28 August 2013 (UTC)Reply
    • As you know, I don't approve of getting the printer out for dead-tree publications when we quintessentially serve an online organisation, and the purpose of "How to edit WP 2.0" is to go online and do it. Is there a reason that the expense and environmental costs of hard copy are important? Tony (talk) 03:21, 28 August 2013 (UTC)Reply
      yes, it is important. i do not approve 'dead-tree publications' myself, but 1) we are printing them out (mostly) for wikiworkshops, that are to be conducted in Universities, for museum and library workers. thus it is very important to have a book to give; 2) it's easier to have a short guide telling you how to do smth, while trying to do it online; 3) if a book was given to a wikiworkshop participant, the possibility is higher that (s)he can (and would) edit AFTER the workshop (if they forgot smth, they can just look for it themselves) --アンタナナ 15:41, 28 August 2013 (UTC)Reply


Hi, Thanks for submitting the proposal!

hello! thank you for your questions! --アンタナナ 16:23, 28 August 2013 (UTC)Reply
  • echoing User:Tony1, I think the prizes are much overpriced. As they constitute for 15% of your grant request, I would see them reduced to about 500$, I must say.
    but they are not, i have answered above. i do believe that there is no need to increase the price of the prizes (ours is a local contest, they can strive to get REAL prizes), but we won't be able to decrease it to 500$ - the participation will be very low, and no professional photograph will take part, as they will be releasing their works under a free license, and they can have more just selling them or suing people for using them without permission... --アンタナナ 16:23, 28 August 2013 (UTC)Reply
  • I also encourage you to strive for 50-50 matching in WLM in the future. Make it your goal, see if you can do it! It's good fun, it makes other organization partners and makes publicity easier.
    but we have striven. i have sent more than 1000 letters, asking firms and companies to donate - unfortunately Ukrainian law is not that good for donators, thus they are not very interested. they do want to have an article about their company in Wikipedia. once you explain them, that it is not possible if they are not notable enough - the case is lost. there is a possibility, that after the contest kicks off, they can join - then we are going to save money and go with a reallocation --アンタナナ 16:23, 28 August 2013 (UTC)Reply

One more general note: In general, I would like to see these kinds of programs, which are all very good, planned ahead in your FY2014 workplan ahead, and not as a separate submission to GAC. This is not the proper way to go, as far as I understand how things are done in WMF.

we are planning to have a FDC application submitted for our FY2014. we are working on this --アンタナナ 16:23, 28 August 2013 (UTC)Reply

NLIGuy (talk) 08:18, 28 August 2013 (UTC)Reply

<blushing> ... NLIGuy, I thought I was saying I'd be increasing rather than decreasing the prize money. It would be nice to know how many prizes aside from first prize, and whether there will be categories (best church, best statue).

Incidentally, to what extent will the lack of FoP in Ukraine be a constraining factor? You mean pics of statues and historical buildings can't be released under free license? If not Commons, is it your plan to upload them to the Ukrainian WP? Tony (talk) 12:21, 28 August 2013 (UTC)Reply

NoFoP is a real case here, though a lot of modern monuments are not that great to feel THAT sorry about it (i am talking about Soviet period buildings mostly). but there are modern nice ones that won't be able to win... we are planning to have the pictures uploaded to the Ukrainian WP --アンタナナ 16:27, 28 August 2013 (UTC)Reply

  1. page 13, UKraine is zone 99

Questions by 3BRBS[edit]

Hi, I think you put togheter a good proposal, congrats. I wanted to know if you could give some more details about point 4.1 WMUA GM 2013, it would be nice to have a little explanation here that might turn later into a note in the table ;). Also, I wanted to know if you actually expect to upload 30,000 pictures in WLM! That's a really high goal.--3BRBS (talk) 04:03, 30 August 2013 (UTC)Reply

Hi and thank you for your questions!
  • I have added a small note that we were speaking about the annual general meeting of all organisation members — according to the bylaws our members have to meet IRL once a year to elect a new board, vote for the yearly plan etc. I think it should be quite similar for all chapters.
Thanks for the small description. Could you let us know, how many people are you bringing to the meeting place? (how many travel and accomodations are you expecting, even if it an aproximate number :]). I know this meeting is necessary, I just wanted to check the relation between the people that you are bringing and the amount estimated, since, in relation to other items in the budget seems slighlty high (but maybe is justified).--3BRBS (talk) 20:03, 2 September 2013 (UTC)Reply
We can reasonably estimate that by December we will have between 60 and 70 members (we have 57 at the moment), out of whom about 50 are expected to attend in person and others will be represented. As we want to be a truly national organisation (and not just centered around Kyiv), many of our members live outside Kyiv. Thus we expect to accommodate about 30 members who are not living in Kyiv but will attend the general meeting — NickK (talk) 08:51, 6 September 2013 (UTC)Reply
Nothing further on this. Maybe you could add that in the note space "we expect to accommodate about 30 members who are not living in Kyiv" --3BRBS (talk) 20:03, 2 September 2013 (UTC)Reply
thank you, i have added the note --アンタナナ 21:59, 6 September 2013 (UTC)Reply
  • We do expect 30,000 pictures. We had over 33,000 pictures last year and we want to keep the target high. We want to attract more participants, make more outreach, involve new partners and introduce additional nominations to achieve this, hence WLM budget makes an important part of our grant — NickK (talk) 06:24, 30 August 2013 (UTC)Reply
Oky doky! Nothing further on this.--3BRBS (talk) 20:03, 2 September 2013 (UTC)Reply
Thanks for your replies! And good luck with the execution of the programs :] --3BRBS (talk) 21:29, 6 September 2013 (UTC)Reply
thanks! --アンタナナ 21:59, 6 September 2013 (UTC)Reply

Small question[edit]

not exactly answered in previous paragraphs.

What typo of encyclopedic books do you want to buy? Do you think it is a good idea to write an encyclopedia after another encyclopedia? Could you provide a link of particular book (from Amazon etc.) as an example? Thanks --Packa (talk) 19:56, 4 September 2013 (UTC)Reply

Thanks for your question! We are going to write an encyclopedia 1) using materials in public domain or those we have permission (for example, we have a permission to use the «Енциклопедія Криворіжжя» (Encyclopedia of Kryvyi Rih Region, but we are yet to buy it), 2) using high-quality encyclopedic, but not commonly available sources (for example, we want to buy «Українська музична енциклопедія» (Ukrainian Music Encyclopaedia) which was printed in only 500 copies). Most of the books we are buying are not generally available (e.g. on Amazon) — NickK (talk) 08:57, 6 September 2013 (UTC)Reply

Requesting an Extension[edit]


Due to current events in Ukraine, we would like to request an extension of this grant for one month (until 31 January 2014). Ongoing events in Ukraine made us cancel or postpone a number of events (e.g. the second Free Music Concert was postponed as it was to take place on the same day as the meeting), and both our volunteers and target audience (university students, professionals, civil activists etc.) are heavily involved in ongoing events. Thus we would need an extra month to complete this grant.

We have also submitted a reallocation request due to this extension.

Best regards,

Mykola Kozlenko

Deputy Chair of the Board — Treasurer of Wikimedia Ukraine

(since 17 December 2013, replacing Nataliya Tymkiv aka antanana following our AGM and election of the new board)

NickK (talk) 08:49, 20 December 2013 (UTC)Reply

This is approved. Asaf Bartov (WMF Grants) talk 02:43, 21 December 2013 (UTC)Reply
Thank you! — NickK (talk) 18:12, 22 December 2013 (UTC)Reply

Request for change to project budget[edit]

(Moved from page that was labeled a reallocation because this is a request for budget change by Winifred Olliff (Grants Administrator) talk 14:58, 20 December 2013 (UTC))Reply

Dear GAC members,

Due to current events in Ukraine, we would need one more month to complete activities included in this grant. However, we want to organise an additional event: a conference on the occasion of the 10th anniversary of Ukrainian Wikipedia (30 January 2014).

Conference on the 10th anniversary of Ukrainian Wikipedia will be a place where Wikimedians from all parts of Ukraine will be able to share their experience, attend presentations and participate in discussions (proposed subjects include development of strategy for Wikimedia Ukraine and Ukrainian wikis for the following years). Some other events (a press conference or a wiki workshop) may also take place during this event. Expenses on this conference would include travel expenses, hall rent and meals / coffee-breaks for participants.

In order to fund this conference, we would like to ask to make a reallocation from the following articles:

  • WEP -> Wikiworkshops: events in Ukraine made us reduce our WEP this year, as it is hard to organise a wikiworkshop for students while the country has mass student protests since Novermber, and January is a traditional month for exams in Ukrainian universities. Thus we will be able to organise less workshops than we supposed initially, but we will try to organise a workshop within this conference instead
  • Publishing: as we will organise less workshops than previewed, we may postpone publishing new editions of some materials until Spring 2014.

Budget breakdown (modified)[edit]

Number Item description Unit Qty Cost per unit UAH /USD Total cost USD WMF contribution (USD) Other sources (USD) Notes
1. WEP 524.00 430.00 94.00
1.1 Wikiworkshops (travel and per diems for conducting workshops) event 8 375.00 UAH / 46.92 USD 375.00 281.00 94.00 Number of workshops will be reduced
4. Wiki events and WMUA GM 2013 2697.00 2141.00 556.00
4.2 Wiki events (transport, rent of hall, coffee-break / meals, souvenirs) project 1 15311.00 UAH / 1916.00 USD 1916.00 1360.00 556.00 Adding the conference on the 10th anniversary of Ukrainian Wikipedia
5. Publishing 876.00 876.00
5.1 Publishing project 1 7 000.00 UAH / 875.76 USD 876.00 876.00 We may postpone new editions of some materials until Spring 2014

Best regards,

Mykola Kozlenko

Deputy Chair of the Board — Treasurer of Wikimedia Ukraine

(since 17 December 2013, replacing Nataliya Tymkiv aka antanana following our AGM and election of the new board)

NickK (talk) 08:51, 20 December 2013 (UTC)Reply

This is approved. Once available, we would appreciate it if you post a link to the conference program (in Ukrainian, if no English translation is available). Asaf Bartov (WMF Grants) talk 02:53, 21 December 2013 (UTC)Reply
Thank you for the approval, I will post a link here once we have defined the programme — NickK (talk) 18:13, 22 December 2013 (UTC)Reply

Requesting an Extension - 2[edit]


Due to ongoing events in both Kyiv and regions, we would like to request an extension of this grant for another three weeks (until 23 February 2014). Unfortunately we are not even sure what will happen tomorrow, so we are currently unable to organise any events. Thus we have to postpone most of events we were planning for these weeks, even the celebration of 10 years of Wikipedia will be postponed (current atmosphere is not really suitable for celebrations, and we will not have a reasonable impact). We hope the situation improves in three weeks, and we will be able to complete the grant.

Best regards,

Mykola Kozlenko

Deputy Chair of the Board — Treasurer of Wikimedia Ukraine

NickK (talk) 20:57, 27 January 2014 (UTC)Reply

Certainly, Wikimedia work is understandably difficult to execute at present. The extension is approved. Please stay safe! Asaf Bartov (WMF Grants) talk 05:49, 28 January 2014 (UTC)Reply

Requesting an Extension - 3[edit]


Given the current situation we are once again unable to complete activities in time. In particular, we had to postpone our 10th anniversary events till 9 March, and we are currently unable to order anything (transport in Kyiv is almost completely blocked). We are very sorry that we have to request an extension once more, but we have to do it — until 10 March 2014.


WM UA Treasurer — NickK (talk) 21:30, 18 February 2014 (UTC)Reply

This extension request is approved. Please let us know if you need to request another extension due to the current political situation. Alex Wang (WMF) (talk) 04:36, 19 February 2014 (UTC)Reply

Requesting an Extension - 4[edit]


Due to current situation in Ukraine we are unfortunately again unable to complete activities in time. The situation remains unsafe, and we have to postpone some events once again. We are hope to complete them by the end of the month, thus we would like to extend this grant until 31 March 2014.

We really hope that we will not need another extension and the situation will be back to normal by that time.


WM UA Treasurer — NickK (talk) 22:19, 4 March 2014 (UTC)Reply

Thank you for the update. We approve this extension. Alex Wang (WMF) (talk) 23:08, 4 March 2014 (UTC)Reply

Requesting an Extension - 5[edit]


We would like to request the fifth and the final extension to this grant — until 10 April. The situation in Ukraine becomes more or less normal (or probably we are getting used to work in such circomstances), and we have somewhat resumed our activities. We would need the final ten days to complete the projects we can complete and decide on those we cannot. This delay should be sufficient for us to close this grant.

Best regards,

WM UA Treasurer — NickK (talk) 21:06, 30 March 2014 (UTC)Reply

Thank you for the update. The extension is approved. Alex Wang (WMF) (talk) 16:44, 31 March 2014 (UTC)Reply

Reallocation for unused funds[edit]


We have calculated that we would have some unused funds left. We would like to request 625 USD of this grant to be applied to our already approved 2014 grant.

Best regards,

WM UA Treasurer NickK (talk) 22:53, 8 April 2014 (UTC)Reply

Hi NickK. Thank you for update regarding unused funds. It is best if we first review the 2013 report before making decisions on the reallocation. This should not be an issue, but it's useful for us to see the report first. Please let me know if you have any questions. Alex Wang (WMF) (talk) 03:59, 9 April 2014 (UTC)Reply
Hi NickK. I apologize for the confusion. As discussed, this reallocation request is approved. Alex Wang (WMF) (talk) 07:55, 9 April 2014 (UTC)Reply