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Grants talk:Programs/Wikimedia Community Fund/General Support Fund/Wikimedians of the Levant UG Grant Proposal 2024/Final Report

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Feedback from AffCom

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Latest comment: 10 months ago3 comments3 people in discussion

Hello,

Thank you for submitting your report. As you may be aware, in light of the implementation of Wikimedia Foundation Affiliates Strategy, General Support Fund recipients are currently expected to submit one report instead of two (GSF final report and Affiliate report) to fulfill their reporting obligation as a recognized Wikimedia movement affiliate. The report is reviewed by both the Community Resources program officers and the Affiliations Committee (AffCom), the latter with regards to the new Affiliate Health Criteria.

I am sharing the following review of your report from the Committee Support team side, on behalf of AffCom:

  • Criteria 2.3 Good governance & communication [Q14]: The report does not include detailed links or disclosures regarding governance, leadership elections, or decision-making.
  • Criteria 3.3 Universal Code of Conduct compliance [Q14]: There is no direct mention of UCoC training or enforcement activities.

Please make sure to address the feedback in your improvement to the report on Fluxx within 14 (fourteen) days from this message.

Best, RamzyM (WMF) (talk) 01:52, 16 June 2025 (UTC)Reply

For the reference for answering. Question 14 is
For affiliates, also use this section (Question 14) to fulfill the Affiliate Health Criteria requirements.
Describe and link to any public-facing documentation for affiliate governance, including affiliate leadership and membership with a breakdown of the demographics; how elections are conducted; how conflicts of interest are declared; and how decisions are made and communicated (2.2, 2.3, 3.1). Describe and link to any public-facing documentation for activities incorporating, promoting awareness about, or enforcing the Universal Code of Conduct in your affiliate's activities (3.3).Describe and link to any public-facing documentation for internal membership engagement, such as notes from your regular meetings and how you communicate to or involve your membership (4.1).
14. If you have additional information or reflections that don’t fit into the above sections, please write them here.
And answer format is freetext box (without lenghth limit) with additional external links option.
--Zache (talk) 07:35, 16 June 2025 (UTC)Reply

Hello @Zache and RamzyM (WMF):

Thank you for your feedback. We appreciate the opportunity to clarify and strengthen our report with the requested details.

Governance, Leadership, and Decision-making (Criteria 2.2, 2.3, 3.1)

Wikimedians of the Levant is governed by a Steering Committee currently composed of 3 members from different parts of the region. Our governance structure, leadership roles, and responsibilities are outlined in our internal bylaws, which we are currently in the process of revising to be published publicly. In the meantime, key governance decisions and leadership announcements can be reached from the branches connected to our main page on Meta-Wiki here:Wikimedians of the Levant

Elections for the steering committee are held annually according to the internal bylaw of candidates for Wikimedians of the Levant user group, it can be reached from here: Bylaws

The bylaw mentions that all active members who
  • The nominee must have been registered with a Wikimedia Foundation project for at least two years and hold Wikipedia auto-confirmer status or more.
  • The nominee must have made at least 150 edits and created 10 Arabic Wikipedia articles of 3 KB or greater in size.
  • The nominee must have been a member of the group for at least one year.
  • The nominee must have attended at least 35% of the group's monthly meetings during the past year (not applicable to the 2022 elections).
  • The nominee must not have violated any of the provisions of the Code of Conduct for at least one year, excluding warnings.

The most recent election took place in May 2025, and the results were shared publicly on meta page, via our group’s mailing list, and Telegram channel: It can be reached from: Elections 2025

We declare potential conflicts of interest during meetings and in project planning, and avoid assigning overlapping responsibilities to individuals where such conflicts might arise. Decisions are made by consensus during regular online meetings, and minutes or outcomes are shared with members through our mailing list or in public summaries where applicable on Arabic Wikipedia according to the year, for example, the last two years can be reached from:

Universal Code of Conduct (Criteria 3.3)

We recognize and endorse the Universal Code of Conduct (UCoC) and Wikimedians of the Levant user group have its own Code of Conduct (CoC) since 10 July 2020. All members and project participants are expected to adhere to it. We also include the UCoC as part of our onboarding materials and emphasize respectful conduct in our events and online spaces. The enforcement process relies on self-reporting and peer accountability, and any serious concerns are referred to the relevant WMF channels. Our UCoC mentioned clearly: The Wikimedia Levant group also adheres to the general policies and rules adopted by the Wikimedia Foundation, which may include additional provisions not listed above. These include:

Code of Conduct page: Wikimedians of the Levant/Code of Conduct

Membership Engagement (Criteria 4.1)

We regularly engage members via our Telegram group, different Wiki talk pages, and periodic online meetings. Meeting summaries are shared publicly as mentioned before, and we are working on improving documentation to publish these more consistently. Event announcements, project calls, and coordination are also shared through email and our social media channels.

Also we always encourage the young members; and the new members to join the events, then to coordinate events by being organizers assistants or by micro grants offered by WMLevant user group.

We appreciate the guidance and will continue to improve the transparency and public availability of our governance and UCoC-related documentation.

On behalf of Wikimedians of the Levant user group

Projects Coordinator

--Sandra HANBO (talk) 19:08, 25 June 2025 (UTC)Reply

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