Grants talk:Programs/Wikimedia Community Fund/Rapid Fund/How to Wikify a Conference (ID: 22969643)

Endorsement from Ambrosia10 (talk)

• I endorse and support this application. Having a toolkit would have been invaluable to me for my previous outreach work at conferences and with conference attendees. Going forward I would love to have this resource available to me and my New Zealand based as well as international colleagues to help improve on the engagement work we undertake. I believe having the experienced leaders of this project attend three different conferences is a great way to obtain useful guidance on the best methods to use to optimise such outreach.--Ambrosia10 (talk) 18:43, 7 March 2025 (UTC)

--Ambrosia10 (talk) 18:43, 7 March 2025 (UTC)

Endorsement from Oronsay (talk)

• I strongly endorse this proposal. I have spoken to several Australian editors who are keen to use the Guide produced by this project to Wikify conferences here. The depth of experience of the team and the variety shown in the size and subject area of the three conferences they have selected to attend and Wikify mean that a worthwhile resource will be produced that Wikimedians across the world will find easy to follow. Conferences are great places to spread the Wikimedia message, build relationships and gather and verify data about and photographs of the speakers and participants involved. The Guide produced will show us how.

--Oronsay (talk) 18:26, 9 March 2025 (UTC)

Endorsement from MargaretRDonald (talk)

I think it is an excellent proposal MargaretRDonald (talk) 11:21, 10 March 2025 (UTC)

--MargaretRDonald (talk) 11:21, 10 March 2025 (UTC)

Endorsement from David Nind (talk)

I think this is a great idea, and the guide created would be really useful for others to use at conferences (without reinventing the wheel). David Nind (talk) 01:13, 11 March 2025 (UTC)

Endorsement from ♥Ainali ^talk_{contributions}

• This is a well-planned proposal with very needed learning goals. There is a huge potential for the movement by becoming better at covering events. I particularly like the three different sizes and am curious about specific attention to detail those require from the Wikimedians. --♥Ainali ^talk_{contributions} 06:16, 11 March 2025 (UTC)

Follow-up questions on your application

Hello @DrThneed,

Thank you for your application. Your application is being reviewed by the ESEAP Regional Funds Committee and Programme Officer. Here are some questions/comments that may require more information.

Thank you for taking a moment to respond.

Regards, Jacqueline

--

1) If you require a top-up of Wikimedia swag that you plan to offer at the conferences, you can also request for them here - Grants:Project/Rapid/Requesting swag. Do include lead-time for the delivery if you are using this approach.

2) Could you also add your toolkit to the resource page (or any other page that is more appropriate) ? This is so that the wider community can also learn and access the resource more readily. JChen (WMF) (talk) 05:40, 20 March 2025 (UTC)

Hello Jacqueline

1) Thank you for your excellent suggestions. I had neglected to consider swag but that is a great idea. We have some WANZ stickers but it would be nice to have something with the more widely recognised logo on it. I will work with Mike to figure out numbers and either come back to you with an adjusted budget for this proposal, or confirm that we are using the Requesting swag approach.

2) Yes we will be looking to make the toolkit as widely available as possible, so we will add to that Resource page on the WANZ website, but also we will be promoting it in the community, via GLAM groups, Events groups, relevant community meetings and so on (e.g. it could be added to the https://outreach.wikimedia.org/wiki/GLAM/Resources page). DrThneed (talk) 06:21, 20 March 2025 (UTC)

@JChen (WMF) Just coming back to say we will do a small SWAG request separately if the grant is approved. We would like to try the process out so we can tell other people about it! (we have some swag already for our first event, and there should be plenty of time before the others). DrThneed (talk) 04:29, 27 March 2025 (UTC)

Your application has been approved

Hello @DrThneed,

Thank you for your application and for taking time to respond with additional information.

Congratulations, your application has been approved in the amount of NZD 3,740 from 12 April to 30 October 2025.

Additional resources which may be useful

• The reporting requirements and templates for the grant can be found here. All reports are to be completed and submitted via Fluxx.
• Timelines for reporting can be found in your grant agreement or on Fluxx.
• Instructions for post award: https://meta.wikimedia.org/wiki/Grants:Processing/Grantee_Portal/Post_award
• Documenting project expenses: https://meta.wikimedia.org/wiki/Grants:Documenting_project_expenses

We thank you for your participation in the grant application process and hope to continue to journey with you as you embark on this project. Good luck!

Regards, Jacqueline on behalf of ESEAP Funds Committee JChen (WMF) (talk) 02:12, 1 April 2025 (UTC)

Grant extensions - Approved

Hello @DrThneed,

Hope you are well. Your request for a grant end date extension has been approved. The new grant end date is 31 December 2025. I've provided a longer extensions. If you complete the project ahead of schedule, please feel free to submit the final report. The final report is due via Fluxx by 31 January 2026.

Thank you.

Regards, Jacqueline JChen (WMF) (talk) 02:41, 9 October 2025 (UTC)

Many thanks @JChen (WMF), will do. DrThneed (talk) 05:56, 16 October 2025 (UTC)