Grants talk:Programs/Wikimedia Community Fund/Rapid Fund/Improving the Citation Function on Vietnamese Wikipedia (ID: 22987458)

Follow-up questions on your application

Hello @Plantaest

Thank you for your application. Your application is being reviewed by the ESEAP Regional Funds Committee, Programme Officer. Here are some questions that we require more information.

There may also be more questions added once the Product and Technology complete their review.

Thank you for taking a moment to respond.

Regards, Jacqueline

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1) We recommend adding the number of Vietnamese website citation being configured correctly through this project (n=80) as an additional metric. We will be returning the application back to you to make the edits. Please remember to re-submit the application once the addition has been made via Fluxx. This will allow us to move the application forward in the review process.

2) There is one interesting comment on your community board: suppose a website has this interface this year, next year it upgrades and changes to a different layout and interface, will that affect the configuration above, or will it have to be reconfigured? Your answer was 'Usually have to rewrite because the website structure may be different.

To ensure this project still beneficial in the long run: can you teach some volunteers on how to configure vietnamese website citation? Either through online, offline, or even written guidelines in Vietnames Wikipedia Page will be appreciated and can sustain your invention in the long run.

3) How did you choose these 80 websites? JChen (WMF) (talk) 03:27, 26 March 2025 (UTC)

@JChen (WMF): Hello Jacqueline,

It’s a pleasure to meet you again in this grant application. Below are my responses to the questions:

Question 1
I have followed your suggestion. I believe this is a great idea to evaluate the effectiveness of this project.

Question 2
This is a long-term project that I plan to pursue, and this grant serves as the initial step. After completing this grant, I will write a detailed guide on how to implement the project, which can be hosted on the main page of the project on Vietnamese Wikipedia. This way, those interested can continue my work in the future.

Although I understand that this question may come from a Committee member, I would like to add a personal note to Jacqueline. Vietnamese Wikipedia, while being a relatively large wiki with high traffic in Vietnam, constantly faces a shortage of contributors addressing technical issues. At times, certain software bugs may persist for months or even years without anyone in the community able to fix them, affecting both user experience and operational efficiency. For example, the issue that this project aims to address has existed for four years.

Because of this, some members and I have formed a group called Viettech Initiative to provide effective technical support for Vietnamese Wikipedia and even other wikis. We hope to secure stable financial support through Meta’s General Support Fund, ensuring the group’s continued operation and sustainability. I will reach out to the Programme Officer soon to learn more and hopefully secure General Support Fund approval for our group. I look forward to your support—thank you!

Question 3
According to my proposed plan, this project will have two phases. The first phase, lasting 10 days, focuses on researching technical solutions. The second phase, lasting 80 days, involves writing configurations.

During the second phase, I plan to complete one configuration per day (one working session). The configuration process includes several tasks: analyzing website structures, writing configuration scripts, testing, writing test cases, and documenting results. Given these steps, I believe this pace is reasonable, balancing work quality and cost efficiency. Therefore, I set the target of configuring 80 websites for this project.

The selected websites are well-known Vietnamese newspapers and magazines with high traffic, recommended by experienced long-term editors in our community.

Regards, Plantaest (talk) 20:03, 26 March 2025 (UTC)

Update on the status of your application

Hello @Plantaest,

Thank you for taking a moment to respond to the questions. We have also noted your intention to put in a general support fund in future.

At present, your application is being reviewed by the Product and Technology team. We will need to await their review before we can share the outcome of your application. Thank you for your patience.

Regards, Jacqueline JChen (WMF) (talk) 03:22, 27 March 2025 (UTC)

@JChen (WMF): Hello Jacqueline, I noticed that it has been a week since you sent this message. I was wondering if there is any issue with my application? Thank you. Plantaest (talk) 13:44, 3 April 2025 (UTC)

Hello @Plantaest,

Thanks for checking in.

There are no issues with your application on our end.

We are awaiting Product and Technology team's review now.

Once their review is completed we can then circle back.

Thanks for your patience.

Regards,

Jacqueline JChen (WMF) (talk) 05:24, 4 April 2025 (UTC)

@JChen (WMF): Hello Jacqueline,
I understand that my application is currently under review by the Product and Technology team. However, according to the plan, I am supposed to start this project in two days if it gets approved. I would appreciate it if I could be informed of the final deadline for the Product and Technology team's evaluation, so I can manage my time and prepare accordingly for the project. Thank you. Plantaest (talk) 22:48, 8 April 2025 (UTC)

Your application has been approved

Hello @Plantaest,

Thank you for your application and for taking time to respond with additional information. Congratulations, your application has been approved in the amount of VND 125,000,000 from 1 May to 31 August 2025.

• I extended the implementation timeline. If you complete your project ahead of time, please feel free to submit your final report early via Fluxx.

Additional resources which may be useful

• The reporting requirements and templates for the grant can be found here. All reports are to be completed and submitted via Fluxx.
• Timelines for reporting can be found in your grant agreement or on Fluxx.
• Instructions for post award: https://meta.wikimedia.org/wiki/Grants:Processing/Grantee_Portal/Post_award
• Documenting project expenses: https://meta.wikimedia.org/wiki/Grants:Documenting_project_expenses

We thank you for your participation in the grant application process and hope to continue to journey with you as you embark on this project. Good luck!

Regards, Jacqueline on behalf of the ESEAP Funds Committee JChen (WMF) (talk) 08:44, 25 April 2025 (UTC)

@JChen (WMF): Hello Jacqueline, thank you for your support over the past time.

I have completed the required actions on Fluxx as requested in the email. I also added a note regarding the correction of the Grant End Date — it should be "31 July 2025" instead of "31 August 2025", as this project is planned to run for only 3 months (not including the one-month reporting period afterward).

I hope this won't cause any major issues in the final steps of the approval process.

Regards, Plantaest (talk) 13:06, 25 April 2025 (UTC)

Extension for submission of final report - 30 September 2025

Hello @Plantaest,

Thank you for reaching out and we are registering your request for an extension to submit your final report. The new date for submission is 30 September 2025. If you complete it ahead of time, please submit it via Fluxx. Thank you.

Regard, Jacqueline JChen (WMF) (talk) 03:53, 3 September 2025 (UTC)

@JChen (WMF): Thank you, Jacqueline. I was planning to submit the report this week, but with this extension, I'll submit it a little later, which will be more comfortable. Thanks for your support. Plantaest (talk) 15:20, 6 September 2025 (UTC)