Grants talk:Programs/Wikimedia Community Fund/Rapid Fund/WikiBanua 4.0 (ID: 23755249)

Title fix to "WikiBanua 4.0"

Hello,

There have been changes to the title and some of the content presented in this link.

Grants:Programs/Wikimedia Community Fund/Rapid Fund/WikiBanua 4.0 (ID: 23755249)

Regards,

Ilham Ilham Mufti Laksono (talk) 09:39, 6 March 2026 (UTC)

Endorsement from Sibiru45 (talk)

I support the WikiBanua 4.0 proposal because this initiative plays an important role in enriching Wikimedia content about Kalimantan, which is still underrepresented. The approach that emphasizes strengthening local contributor capacity, improving content quality, and fostering community collaboration is a strategic step toward building sustainable free knowledge contributions from the region. --Sibiru45 (talk) 03:13, 11 March 2026 (UTC)

Review responses, questions and action items for your application

Hello @Ilham Mufti Laksono,

Thank you for your application. We have completed the initial review of your application. Here are the combined comments from the review team (i.e. Wikimedia Community User Group Malaysia, ESEAP Regional Funds Committee and ESEAP Programme Officer).

To summarise:

• Section 6 requires your response.

We look forward to your response by 24 March 2026. Please let us know if you require more time to respond. We can adapt.

Thank you.

Regards, Jacqueline

--

Criteria	Inputs/ Comments/ Questions
1) Is the proposal clear in terms of the change it wants to make? Does the proposal indicate value/impact potential? Is the proposal viable?	YES Detailed explanation Strategic Evolution and Clarity: The proposal demonstrates a mature understanding of community lifecycles. Rather than just repeating previous iterations to inflate content volume, WikiBanua 4.0 explicitly targets the bottlenecks of past phases—specifically, the over-reliance on a central core team. The shift toward decentralization, capacity building, and content quality improvement is a highly strategic and sustainable approach. Clear Value and Impact: The project directly addresses geographic and cultural knowledge gaps in the movement regarding Kalimantan. Innovation and learning: It will be the fourth WikiBanua, and the collaboration with external partners from the previous WikiBanua is limited to permission requests to local governments. Also, the change they want to create and their planned activities are still vague. Impact and notability: Based on previous WikiBanua results, the content and its connections have improved, but it still requires further analysis of the readership.
2) Does the applicant have the experience (technical / organizing) capacity to implement this project? Does the applicant or team have experience on target Wikimedia projects?	YES Detailed explanation Banjar Wikimedians is one of the communities supported by Wikimedia Indonesia. They are actively documenting their culture and prominent sites on Wikimedia projects. The previous iteration showed strong performance in media uploads and data enrichment. However, rather than simply increasing the quantity of Wikipedia articles, I recommend exploring other knowledge forms. Including Wikisource (for historical documents) or Wikibooks (for cultural guides) would add significant qualitative value to your proposal, even with low-pressure targets. Demonstrated Execution Capacity: The organizing team, led by Ilham Mufti Laksono, has a proven track record. Successfully completing WikiBanua 1.0, 2.0, and 3.0 proves they possess the logistical, technical, and community-organizing skills required to manage a multi-region project across Wikipedia, Wikimedia Commons, and Wikidata.
3) Does this proposal have support from Wikimedia community members?  Has there been sufficient engagement of community members through the endorsement and feedback process?	TO SOME EXTENT Detailed explanation There is a lack of direct on-wiki endorsements, which is a standard requirement for assessing community buy-in. If the team has received support through other channels, please provide links or documentation for the record. That said, the success of the previous iteration (3.0), which exceeded its participant goals, serves as a credible indicator that the local community remains supportive of this series. Examples of on-wiki endorsement or documentation include applicant notes that informal discussions happened in messaging groups and offline meetups Grant talkpage support Perhaps, they could consider conducting a survey to show that the project is still well supported by the community
4) Does the proposed budget adequately reflect the investment needed to achieve the proposed goals?	NO Detailed explanation Budget file is not publicly accessible. The proposed budget represents a significant increase—more than double—compared to the WikiBanua 3.0 award (from 35,937,500 IDR to 83,950,000 IDR). While I recognize the transition toward professionalized management, the proposal lacks a granular budget table to justify such a substantial jump.
5) Does the applicant show clarity in what they hope to learn from their work given the change they are hoping to achieve?	YES Detailed explanation The applicant demonstrates a clear understanding of the project's learning objectives, specifically regarding building local leadership and maintaining contributor engagement. The 2026 timeline is highly granular and realistically structured, allowing sufficient time for both field documentation and community consolidation. Based on the results of WikiBanua 3.0, where the team successfully met or exceeded nearly all targets, I have high confidence that the proposed goals for this iteration are achievable. Realistic and Attainable Metrics: The targets set for a 6-month period (e.g., training 21 participants, improving/creating 80 Wikipedia articles, uploading 400 Commons files, and editing 250 Wikidata items) are practical and well-calibrated to the size of the team and the requested funding tier. Metrics alignment: My assessment is that the metrics for the Wikimedia projects are quite good. However, the number of participants is low. The deliverables can be adjusted, especially in the number of participants. If the goal of this project is to increase the number of new contributors and support long-term contributions, the applicant should consider expanding participation. Bringing in new contributors would help grow contributions over time and further develop content about Kalimantan’s cultural heritage online. Learning objectives are well-defined: testing mechanisms for local leadership and mentoring will provide valuable insights that can be applied to other emerging Wikimedia communities.
6) Questions or feedback to the applicant based on your review	We need a response to these questions a) Budget file is not publicly accessible. For future applications, do make sure that all key documents related to your project application have shared access. b) Technical Accountability: In the WikiBanua 3.0 report, the team identified significant difficulties using the Outreach Dashboard and faced general technical challenges in data collection. As this new proposal requests additional funding for staff to manage "complex tasks," please provide a clear plan or evidence demonstrating how the team has addressed these technical gaps to ensure transparent and accurate reporting for this iteration. Could you also set up an outreach dashboard for the project and share the link here? c) Metrics alignment: See comments to question 5, could you please adjust the metrics for number of participants for your project? We will return the application to you on Fluxx so that you can make the changes for questions 17-20. d) Knowledge Diversity: Given the team's strong track record in media documentation, I wonder if the team would consider incorporating modest targets for sister projects like Wikisource or Wikibooks. This would allow for a wider variety of cultural knowledge formats to be shared beyond standard Wikipedia articles and Commons uploads. e) Budget and Staffing Transparency: While hiring staff for complex tasks is acceptable, the lack of a granular budget table makes it difficult to evaluate the request, which is more than double the amount awarded for WikiBanua 3.0 (from 35,937,500 IDR to 83,950,000 IDR). Without a clear breakdown of individual salaries, this increase appears disproportionate to the expanded goals. f) The activities in this project are similar to previous WikiBanua projects, including documenting cultural heritage, organizing meetups, and conducting Wikimedia training. Although this project focuses more on maintaining local contributors, it is not yet clear what specific steps will be taken to ensure their long-term engagement, beyond running these activities, and how it differs from previous projects.

JChen (WMF) (talk) 22:53, 20 March 2026 (UTC)

Hallo, Jacqueline

We request an extension of time to respond to your questions, at least until March 26, 2026, considering that there are several questions that need to be considered for answers.

Thank you for your attention.

Regards, Ilham Ilham Mufti Laksono (talk) 04:22, 25 March 2026 (UTC)

Hello @Ilham Mufti Laksono,

Yes definitely. Thanks for taking a moment to respond.

Regards,

Jacqueline JChen (WMF) (talk) 02:18, 26 March 2026 (UTC)

Hello @JChen (WMF),

Here are some answers from us regarding the questions you asked a few days ago.

a) We acknowledge that the previous budget file had not been set with public access. We have corrected this by ensuring that all key documents, including the budget file , now have shared access settings that allow reviewers to access them. For future submissions, we will also implement an internal procedure in the form of a final checklist to ensure that all important documents are accessible before the proposal is submitted.

b) Based on our experience in WikiBanua 3.0, we identified that the main challenges were:

• the team’s limited familiarity with the Outreach Dashboard and similar tools, and
• the absence of a standardized workflow for data collection and reporting.

For WikiBanua 4.0, we have prepared concrete improvement measures:

• Internal technical training for the team, particularly on the use of the Outreach Dashboard (or similar tools) and contribution tracking.
• Development of a simple SOP for data collection, including a standardized reporting format.
• A dashboard trial run before the activity begins to ensure that all metrics can be properly recorded.

We have also attached the Outreach Dashboard link for WikiBanua 4.0: https://outreachdashboard.wmflabs.org/courses/Komunitas_Wikimedia_Banjar/WikiBanua_4.0

c) We will revise the participant metrics accordingly, with the number of participants set at 26 and the number of editors set at 17.

d) We are willing to include additional simple targets for Wikibooks, Wikivoyage, and the Incubator. The project targets have been submitted to fluxx.

e) The proposed budget for WikiBanua 4.0 is within a similar range to the initial WikiBanua 3.0 proposal. In the previous iteration, the approved amount was lower, requiring several activities to be adjusted. Nevertheless, the team was still able to achieve most of the established targets. The current proposal reflects actual needs that have been previously tested, while also strengthening aspects of contributor retention, mentorship, and more structured reporting. The budget has been developed based on field requirements, particularly for documentation across multiple locations that require a combination of land and river transportation, as well as accommodation. Based on prior experience, land transportation costs range between IDR 500,000 and IDR 1,500,000 per trip and are needed repeatedly.

More than 50% of the budget is allocated to transportation and accommodation, reflecting the geographical conditions of Kalimantan and the limited access to documentation sites. In WikiBanua 3.0, budget constraints limited the coverage area, and some needs had to be personally covered by the team.

Therefore, the proposed budget does not represent a disproportionate increase, but rather an adjustment to ensure that activities can be carried out optimally in accordance with field requirements and project targets. We have also added a sheet named “Granular” in the proposal’s budget spreadsheet (attached).

f) We understand that simply repeating activities such as documentation, meetups, and training is not sufficient to ensure long-term engagement. In addition to carrying out the main activities, we are implementing several concrete measures:

• Ongoing mentorship for participants after training, with mentors from the core team providing regular guidance and feedback.
• Establishment of core contributors by identifying active participants and involving them in larger roles, such as joining local Wiki communities. Based on our experience in WikiBanua 3.0, several active participants have joined the Wikimedia Banjar Community (an established community supported by Wikimedia Indonesia) and the Wikimedia Samarinda Community (an emerging community currently in the process of obtaining support from Wikimedia Indonesia).
• A continuous activity cycle (training-practice-mentorship-evaluation), rather than one-off meetings.
• Assigning meaningful roles to active contributors (e.g., as co-facilitators or coordinators of small activities) to increase their sense of ownership.
• An appreciation system to maintain motivation and consistency of contributions.

To ensure this approach is measurable, we have also defined retention indicators, such as the percentage of participants who remain actively contributing within 1-3 months after training, as well as the number of contributors who develop into core contributors.

In addition, we will gradually increase the number of participants at the initial stage while maintaining the quality of mentorship, ensuring that the main objective, long-term contribution, is achieved. Mentorship will be conducted regularly with a proportional mentor-to-participant ratio, and “active” contribution will be defined in measurable terms based on editing activity across Wikimedia platforms. We will also document the outcomes of this approach as a learning resource to ensure community sustainability, including beyond the project period.

Thank you for your attention. We sincerely hope that our activity proposal to support the movement to liberate knowledge will be accepted.

Regards, Ilham Mufti Laksono (talk) 09:46, 26 March 2026 (UTC)

Your application has been approved

Hello @Ilham Mufti Laksono

Thank you for your application and for taking time to respond and also for taking in the revisions as suggested. Congratulations, your application has been approved in the amount of IDR 60,000,000 from 15 April 2026 to 31 December 2026.

• I extended the implementation timeline. If you complete your project ahead of time, please feel free to submit your final report early via Fluxx.
• Through the application and based on your responses, we are heartened by the adjustments that you have made. Yet, the reservations we have include a) the team's commitment to track contributions using the outreach dashboard and b) key metrics that you are tracking to demonstrate that you are building a sustainable impact
• Please revise your budget to match the approved amount (above) by adding a new tab and label it revised; do share the link on your talkpage as well.

Additional resources which may be useful

• The reporting requirements and templates for the grant can be found here. All reports are to be completed and submitted via Fluxx.
• Timelines for reporting can be found in your grant agreement or on Fluxx.
• Instructions for post award: https://meta.wikimedia.org/wiki/Grants:Processing/Grantee_Portal/Post_award
• Documenting project expenses: https://meta.wikimedia.org/wiki/Grants:Documenting_project_expenses

We thank you for your participation in the grant application process and hope to continue to journey with you as you embark on this project. Good luck!

Regards, Jacqueline on behalf of review team JChen (WMF) (talk) 13:44, 31 March 2026 (UTC)

Hello @JChen (WMF)

Thank you for your announcement. We are so delighted that our proposal was approved.

About that, We have added a new tab labeled “Revised” (attached). The team will commit to using the Outreach Dashboard and relevant key metrics for this project.

Best regards, ~~ Ilham Mufti Laksono (talk) 15:51, 6 April 2026 (UTC)