Grants talk:Programs/Wikimedia Community Fund/Rapid Fund/WikiPagkat-on sa Sugbo (ID: 23095510)

Additional questions related to your application

Hello @QueenCityCebu,

Thank you for your application. Here are the additional questions/ observations and comments from the review team (ESEAP Regional Funds Committee; Wikimedia Indonesia; ESEAP Programme Officer).

Review questions	Collated responses
Is the proposal clear in terms of the change it wants to make? Does the proposal indicate value/impact potential? Is the proposal viable?	I think the proposal is too early because they put the survey in the timeline. So it isn’t clear enough what they want to do. There is also a possibility that they don’t need to do this because participants of the survey may not want it.
Does the applicant have the experience (technical / organizing) capacity to implement this project? Does the applicant or team have experience on target Wikimedia projects?	Yes, the applicant has previously been granted a Rapid Grant. Also, it looks like the applicant has made a lot more contributions in Wikidata. (https://meta.wikimedia.org/wiki/Special:CentralAuth?target=QueenCityCebu)
Does this proposal have support from Wikimedia community members?  Has there been sufficient engagement of community members through the endorsement and feedback process?	Yes, there are more experienced wikimedians providing support for the project.
Does the proposed budget adequately reflect the investment needed to achieve the proposed goals?	I’m not sure about that. It’s not clear if it’s one or a couple event(s). If they have done the survey and it turns out they need a different event for a different target, what are they gonna do? Is there enough budget to hold a couple more events?
Does the applicant show clarity in what they hope to learn from their work given the change they are hoping to achieve?	Yes, but I feel like the survey could be done before the proposal. So they have hypotheses about the method they want to use for the event they proposed.
Questions or feedback to the applicant based on your review	What will you do if the survey results require you to change your plans—such as the timeline, number of events, or budget? Have you or any members in the proposal done the Wikimania Satellite event(s) before? If so, any META/commons link will be helpful.

We look forward to your response by 11 June 2025. Please let us know if you require more time to respond. We can adapt.

Thank you.

Regards, Jacqueline on behalf of ESEAP Regional Funds Committee JChen (WMF) (talk) 02:21, 9 June 2025 (UTC)

Hello Jacqueline and members of the Grants Committee,

Thank you for your insights. Wikiclub Cebu wishes to further explain that the survey is not intended to measure mere interest in the training sessions but to better understand our audience's engagement level and specific needs. In fact, we already have strong public interest as shown in recent media coverage. Refer to the following links:

• https://www.philstar.com/the-freeman/cebu-news/2024/12/01/2404268/wikiclub-cebu-has-officially-launched
• https://www.sunstar.com.ph/superbalita-cebu/wikiclub-cebu-sa-wikipedia-gilusad

The survey mentioned, will allow us to better 'fine tune' or improve our approach by identifying the varying interests in Wikipedia editing and proficiency levels, so we can offer three distinct, audience specific tailored training rather than three one-size-fits-all sessions.

Wikiclub Cebu has added the survey as a scientific and standard step with minimal resource requirements — covering basic expenses such as internet data, local transportation, and meals of event volunteers during onsite outreach (the topic interest assessment phase) — without jeopardizing the overall training schedule and programming. While the survey is integrated into our timeline, it functions as a tool for customization rather than a determining factor for whether or not the training will proceed.

Our pilot’s modular framework is flexible enough to accommodate the insights answered in the survey without causing disruption or significantly altering the budget. Our scientific approach ensures that we remain responsive to the needs of our local Cebuano community and can deliver a high-impact program that truly resonates with participants.

We're excited about this data-informed, adaptive strategy and we believe it will enhance our ability to create meaningful educational experiences that build Wikipedia usage literacy in Cebu.

Regarding the Wikimania question, we have heard great feedback about this Wikimania global event, where Wikimedians from all over the world come and gather to share knowledge and learn from each other in person. As new volunteers, we are interested and equally curious to witness how this is done in a host country.

Our Wikipedia basic training pilot is scheduled to occur alongside Wikimania 2025 (within 5–9 August) simply because the timing aligns with this global event. Our program is focused on empowering local Cebu participants through tailored training sessions designed to enhance Wikipedia edit usage literacy, rather than showcasing it as a formal satellite event. Any integration with the Wikimania livestream or its core programming would be at the discretion of the main organizing team, based on scheduling priorities. Our approach allows us to concentrate on community-led capacity building while remaining open to mutually beneficial collaboration with Wikimania if the opportunity arises.

I hope this provided additional context to your comments and sentiments. We thank you for helping us learn more about the values the community puts importance on. We are learning from you and we are grateful. QueenCityCebu (talk) 09:56, 11 June 2025 (UTC)

Ping to respond

Hello @QueenCityCebu,

This is a ping sent on behalf of the WMF Grants Administration team. They have sent you a note on Fluxx for your action on 7 May and have not heard back. To give you more time to respond, we will be moving your application to the next cycle.

Grants:Project/Rapid#Cycle 1 (Deadline: July 1, 2025)

Thank you.

Regards, Jacqueline JChen (WMF) (talk) 06:16, 16 June 2025 (UTC)

Your application has been approved

Hello @QueenCityCebu,

Thank you for your application and for taking time to respond in detail. Congratulations, your application has been approved in the amount of PHP 284,959 from 15 September 2025 to 30 April 2026.

• I extended the implementation timeline. If you complete your project ahead of time, please feel free to submit your final report early via Fluxx.
• I noted that SKAP is the fiscal sponsor for your project although there is no mention of a fiscal management fee in your budget. Please revise your project budget and timeline to match the approved amount and publish it on this talk page. For example: You can do that by adding a new tab labelled revised budget into your existing working sheet
• During the implementation phase, if you require support for your project from SKAP and @Exec8, do reach out to them early.
• Once you have completed this project and submitted your final report, please connect with the Programme Officer via email for a 1-1 conversation.

Additional resources which may be useful

• The reporting requirements and templates for the grant can be found here. All reports are to be completed and submitted via Fluxx.
• Timelines for reporting can be found in your grant agreement or on Fluxx.
• Instructions for post award: https://meta.wikimedia.org/wiki/Grants:Processing/Grantee_Portal/Post_award
• Documenting project expenses: https://meta.wikimedia.org/wiki/Grants:Documenting_project_expenses

We thank you for your participation in the grant application process and hope to continue to journey with you as you embark on this project. Good luck!

Regards, Jacqueline on behalf of the ESEAP Funds Committee JChen (WMF) (talk) 03:35, 13 August 2025 (UTC)

Hello @JChen (WMF),

Thank you for this great news. We take note of the extended project timeline. Since we worked with SKAP, we understood that they have not mentioned getting any management fee. Perhaps in the future. We will surely seek @Exec8's help since we really plan to invite him over to meet with our community members. We really need more mentors in navigating the Wikipedia projects and growing our community.

I also took note of the 1-1 conversation with the Programme Officer, we sure will need more guidance as we go through this. The reportorial requirements will be accomplished to comply with the approved grant.

Thank you once again for the support and trust. Wikiclub Cebu wishes the Grants team well.

@QueenCityCebu QueenCityCebu (talk) 12:45, 13 August 2025 (UTC)

Update on your grant application - Grant Administration's notes

Hello @QueenCityCebu,

Based on your interactions with the WMF Grants Administration team to process the grant agreement of your application, please find their notes/ observations below.

1) From GA - Role of fiscal sponsor:

• • a) The fiscal sponsor receives the funds from WMF on behalf of the grantee, holds the funds, and dispenses them as agreed or instructed by the grantee. This should be in alignment with the approved budget and project guidelines approved by WMF. The grantee is responsible for managing and implementing the funded project. To be more explicit, the fiscal sponsor cannot direct (in action or decision-making) the implementation of grant activities and its role is to provide financial oversight and management. You can read more about the roles of a fiscal sponsorship here. https://meta.wikimedia.org/wiki/Grants:Fiscal_sponsorships

2) From GA - Grantee vs fiscal sponsor distinction

• • a) Grantees and grantee organizations must be completely separate entities. A grantee cannot be a signatory or hold bank access to a fiscal sponsorship organization and vice versa. If a member of the financial sponsorship organization is found to be a part of the grantee organization/team implementing the project, this causes a conflict of interest. Fiscal sponsorship organizations should have no decision-making power in the implementation of the project.
  • b) The grantee organization must have independence in the implementation of its projects and not have decisions influenced by members of the fiscal sponsor.

3) GA's Recommendation

• • a) If there is a conflict of interest, we recommend that members who hold dual roles in both the grantee organization and the fiscal sponsor organization consider changing their role in the implementation of the project as a grantee. This can be done by appointing a new project lead for the proposal. In some cases, WMF will ask for written acknowledgement of the separation of roles.

As agreed, we will connecting you with another fiscal sponsor. Please also note that you'll need to revise project budget and timeline to match the approved amount and publish it on this talk page.

Additional adjustments made:

• Start date: 1 Nov 2025
• End date: 1 July 2026
• Fiscal sponsor: Kiwix (TBD)
• Fiscal sponsor fee to Kiwix (TBD) = 284,959 /110*10 = PHP 25,905

Thank you.

Regards, Jacqueline JChen (WMF) (talk) 02:23, 10 October 2025 (UTC)

Hi Jacqueline,

The Wikiclub Cebu discussed this matter when we received your email and it was uninanimously approved that we will be having Kiwix as our fiscal sponsor. Awaiting for your further guidance on this. QueenCityCebu (talk) 02:59, 10 October 2025 (UTC)