Grants talk:Programs/Wikimedia Community Fund/Rapid Fund/WikiPandu:A Wikisource Mentorship Program for Building Sustainable Contributors (ID: 23757040)

Endorsement from Mutumanikam (talk)

--Mutumanikam (talk) 13:13, 7 February 2026 (UTC)

Endorsement from Mrifqis713 (talk)

Kegiatan seperti ini sangat cocok untuk menambah kontributor Wikisource di Indonesia

--Mrifqis713 (talk) 07:25, 19 March 2026 (UTC)

Review responses, questions and action items for your application

Hello @Quraeni

Thank you for your application. We have completed the initial review of your application. Here are the combined comments from the review team (i.e. Wikimedia Indonesia, ESEAP Regional Funds Committee and ESEAP Programme Officer).

To summarise:

• Section 6 requires your response.

We look forward to your response by 23 March 2026. Please let us know if you require more time to respond. We can adapt.

Thank you.

Regards, Jacqueline

---

Criteria	Inputs/ Comments/ Questions
1) Is the proposal clear in terms of the change it wants to make? Does the proposal indicate value/impact potential? Is the proposal viable?	YES Detailed explanation A comprehensive, detailed and well explained proposal Innovation and learning: The mentorship program has been tried on several occasions with limited success. The mentorship results depended on the mentor's quality and their ability to engage with the mentees. The regions they chose (Surabaya and Lombok Timur) have the potential to establish a community and just need a push.
2) Does the applicant have the experience (technical / organizing) capacity to implement this project? Does the applicant or team have experience on target Wikimedia projects?	TO SOME EXTENT Detailed explanation Quraeni is the Indonesian Wikimedian newcomer of the year in 2024. Mrifqis713 and Sathira15 are among the active contributors in their respective local communities in Indonesia. The proposer has demonstrated capability to undertake this project. My sense is that this proposal may need a content development partner, to ensure that the selected participants are newbies in the Wikimedia end but intermediate to expert level on the content they are digitizing (such as archivists, information custodians).
3) Does this proposal have support from Wikimedia community members?  Has there been sufficient engagement of community members through the endorsement and feedback process?	TO SOME EXTENT Detailed explanation The proposal has arisen from the community and has been consulted with key groups. While it seems so, I am trying to locate the documentation. For example: In Question 11 of the application, the applicant is explicitly asked to describe the steps taken to discuss the project with community members and to provide links to any on-wiki community discussions. The applicant's entire response to this required field is simply "Sudah" (an Indonesian word meaning "Already" or "Done"). They failed to provide any actual links, details of the discussions, or proof that they involved the community in the planning process. Endorsements Section: The "Endorsements and Feedback" section at the bottom of the main proposal page is empty. It only contains the template prompt and the button to "Endorse," but no actual community members have left statements of support or feedback. No Talk Page Activity: The associated discussion page (Grants talk:...) where community members are supposed to leave feedback and endorsements currently has no content or indexed comments.
4) Does the proposed budget adequately reflect the investment needed to achieve the proposed goals?	TO SOME EXTENT Detailed explanation The proposed expenditure seems reasonable considering the aims and ambitions for this project. While the proposed budget. While the proposed budget covers all the programmatic areas outlined in the proposal (such as honorariums, offline events, challenges, and logistics), I wonder about these components: Travel Costs. The budget allocates only 200,000 IDR per unit (4 units total, amounting to 800,000 IDR) for transportation between Surabaya and Lombok for 2 people High Proportion of Merchandise and Shipping. Approximately 29% of the total budget is dedicated to physical goods and shipping. This includes 11,850,000 IDR for swags, special souvenirs, and organizer t-shirts, plus an additional 4,200,000 IDR for packing materials and shipping costs. Allocating nearly a third of a Rapid Fund grant to merchandise Nearly 48% of the budget (26,400,000 IDR) goes directly toward staff, mentor, and organizer honorariums. While mentorship is time-intensive and compensation is justified, dedicating half of the budget to personnel costs in a community-driven volunteer project would be something I pay attention to.
5) Does the applicant show clarity in what they hope to learn from their work given the change they are hoping to achieve?	TO SOME EXTENT Detailed explanation My only reservation is that the application does not give much attention to the "soft" side of recruiting and retaining new editors. My recommendation is that celebration, recognition and "reward" is a vital part of the social process of inducting and retaining new editors. They need to feel that they have been made welcome, and that their success has been noted and celebrated. The competitions will be useful but do not replace the fundamental social process of being made welcome and feeling appreciated. While the applicant demonstrates a very clear understanding of how to measure the success of their intervention, they are less explicit about what the organizing team itself hopes to learn from the process. What is missing is a strong articulation of the project as a learning opportunity for the community organizers. I wonder if they could add a learning question on understanding the value of mentoring. For example: We hope to learn which specific technical hurdles in transclusion cause the most drop-offs," or "We want to evaluate if peer-to-peer mentoring is significantly more cost-effective for retention than traditional weekend workshops
6) Questions or feedback to the applicant based on your review	We need a response to these questions We will be returning the application to you on Fluxx so that you can adjust the proposal in the following ways: a) Could you re-look at your project budget based on the comments in question 4 and make the necessary adjustments. Please provide further elaboration on changes to the budget; or if no changes are required, please respond with clarifications on comments. b) Could you provide links or documentation of community consultation and engagement? See comments at question 3. c) Could you consider adding a learning question about how to establish an effective mentorship programme? What worked and what didn’t work. Perhaps based on your experience, publishing a summary of your learnings for others who want to learn from your work. Please also provide a response to these questions: d) From the participants' aspect, 100 active contributors expected during mentorship is quite ambitious but doable. On the other hand, the proposal still does not provide details on the mentoring process, such as what makes a good mentor, how to keep the mentee consistently engaged, and how to handle inactive mentees. Also, it does not state which manuscript they want to proofread. Is it from Medayu Agung Library, or from another history and literature community? e) Indonesian participants are curious about the training and mentorship program. However, they contribute inconsistently and sometimes go off the grid in the middle of the program. How do you plan to address that problem?

JChen (WMF) (talk) 05:43, 20 March 2026 (UTC)

Dear Jacqueline,

Berikut jawaban saya atas pertanyaan yang diajukan.

Saya baru menyadari ada satu paragraf yang luput dituliskan (pada poin 7, What are the planned activities). Di paragraf pertama seharusnya tertulis “Rangkaian kegiatan WikiPandu dirancang sebagai program mentorship Wikisource yang sebagian besar dilakukan secara daring untuk menjangkau peserta yang lebih luas, termasuk calon kontributor baru dari berbagai wilayah. Pendekatan daring dipilih agar hambatan geografis dapat diminimalkan, sekaligus memungkinkan keterlibatan mentor dan peserta secara konsisten selama periode program.”

Paragraf ini menjelaskan sebab High Proportion of Merchandise and Shipping karena pemberian merchandise dikirim bukan diberikan secara langsung (in person). Mengenai harga merchandise menyesuaikan dengan harga vendor merchandise. Mengenai travel cost, saya memilih keberangkatan jalur laut ketimbang jalur udara untuk efisiensi anggaran, alasan kedua karena durasi perjalanan jalur laut Surabaya-Lombok masih sangat wajar dan telah disetujui oleh tim panitia yang akan berangkat.

(Jawaban no 4 poin ketiga) 48% of the budget (26,400,000 IDR) memang terlihat sangat besar, namun untuk rinciannya saya mengikuti standar kompensasi yang diberikan oleh Wikimedia Indonesia:

• Juri kompetisi Wikisource: Rp1.000.000/juri. Di kegiatan ini kompetisi terbagi 2 jenis (ujibaca dan transklusi) karena tingkat kesulitan berbeda, tidak bisa disatukan. Sehingga total juri yang diperlukan sebanyak 4 orang (2 juri/kompetisi).
• Mentor: Rp2.000.000/mentor (durasi pembelajaran selama 2 bulan). Nominal ini saya rasa masih wajar, mengingat kompensasi pelatih Wikilatih daring Wikipedia (program pelatihan intensif penyuntingan Wikipedia yang diselenggarakan oleh tim Pendidikan Wikimedia Indonesia selama 1 bulan) sebesar Rp2.500.000/pelatih.
• Mentor pendukung tidak terhitung sebagai staf berbayar sehingga kompensasi berupa pulsa sebesar Rp150.000.

Kompensasi Proyek manager, Graphic designer, PJ Mentorship menyesuaikan porsi tanggung jawab selama 3 bulan.

links or documentation of community consultation and engagement (jawaban pertanyaan no 3). Pembahasan mengenai program ini dibahas secara lisan dalam rapat bulanan (monthly meeting) komunitas Wikisource Indonesia bulan Januari 2026, tidak ada rekaman. Namun, poin-poin yang dibahas tercatat dalam catatan internal komunitas. (akses dibatasi, namun bisa request akses untuk melihat. Lihat Januari 2026). Saat penyusunan proposal, anggota komunitas bisa melihat draft proposal dan memberikan saran atau tanggapan melalui fitur komen.

(Jawaban pertanyaan no 6 poin C) “a learning question about how to establish an effective mentorship programme? What worked and what didn’t work” akan ditambahkan dan pembelajaran yang didapat dari kegiatan ini akan dipublikasikan melalui tulisan yang disetorkan ke diff post dan blog Wikimedia Indonesia.

(Jawaban pertanyaan no 6 poin d) berkaca pada pengalaman sebagai panitia kompetisi Wikisource 2025, peserta aktif sebanyak 77 orang (dari 130 pendaftar), angka ini menunjukkan adanya ketertarikan kontributor wiki terhadap proyek Wikisource. Mengingat kegiatan pelatihan intensif khusus proyek Wikisource belum pernah ada di Indonesia, besar harapan akan ada banyak yang tertarik dan antusias mengikuti program ini sampai selesai.

Ide program WikiPandu ini terinspirasi sekaligus modifikasi dari 2 program yang pernah saya jalani: Pelatih Wikilatih daring 23 dan Pelaksana proyek Sedelinggam.

Konsep mentorshipnya mengadaptasi konsep Wikilatih daring yang diselenggarakan oleh tim Pendidikan Wikimedia Indonesia. Model pembelajarannya adaptasi dari Proyek Sedelinggam (unggah naskah, pembuatan halaman indeks buku dan ujibaca), ditambah tahapan transklusi.

Secara teknis, persiapan mentorship akan dipersiapkan oleh proyek manager dan PJ Mentorship seperti pencarian dan kurasi buku yang akan diunggah oleh peserta. Peserta diharapkan berhasil mengunggah minimal 1 berkas, maka minimal 150 berkas pindaian buku akan disiapkan. Pindaian buku diperoleh dari sumber-sumber di internet, misalnya Koleksi Digital Universitas, Google Books atau platform lainnya yang menyediakan buku-buku domain publik. Contoh daftar naskah yang direncanakan untuk diunggah dapat diakses di sini (lihat tab 'Books', saat ini masih kosong). Buku-buku hasil unggahan peserta akan dikurasi oleh proyek manager dan PJ Mentorship untuk menjadi bahan praktik sesi uji baca dan transklusi—ditambah buku yang menjadi output program ini (Mustikarasa dan Anna Karenine).

(Jawaban pertanyaan no 6 poin e) Saya akan melakukan check-in secara berkala setiap dua minggu untuk memantau peserta dan menjaga komunikasi tetap aktif. Jika peserta tidak menunjukkan aktivitas atau tidak memberikan kabar selama lima minggu berturut-turut, saya akan melakukan pendekatan secara personal untuk mengetahui kendala yang dihadapi dan membantu mereka kembali terlibat dalam program (jika memungkinkan).

Terakhir, saya memundurkan jadwal pelaksanaan program ini dari rencana awal karena menyesuaikan dengan timeline terbaru kegiatan komunitas Wikisource Indonesia.

Terima kasih. Mohon arahan selanjutnya jika ada yang perlu saya revisi atau lakukan.

Regards, Mojumoya (talk) 11:11, 22 March 2026 (UTC)

Endorsement from Alfiyah Rizzy Afdiquni (talk)

--Alfiyah Rizzy Afdiquni (talk) 09:29, 23 March 2026 (UTC) Alfiyah Rizzy Afdiquni (talk) 09:29, 23 March 2026 (UTC)

Endorsement from —NikolasKHF (talk)

I really support this project as it would really help to grow Wikisource community in Indonesia. It aims to train the whole workflow of contributing to Wikisource, which is rarely done previously. Besides, the way the project plan to cooperate with small community not only train them, but also foster new contributors. These besides the points of people that done the project, which have a lot of experience on their hands. —NikolasKHF (talk) 09:33, 23 March 2026 (UTC)

Endorsement from Iripseudocorus (talk)

Program ini potensial untuk meningkatkan minat dan wawasan kontributor baru maupun kontributor lama terkait kontribusi berkelanjutan yang dapat dilakukan di Wikisource. Dengan melakukan pelatihan terpadu dari pengunggahan berkas – transklusi buku, memungkinkan kontributor lebih memahami tujuan dari proyek wikisource. --Iripseudocorus (talk) 00:40, 25 March 2026 (UTC)

Your application has been approved

Hello @Quraeni and @Mojumoya

Thank you for your application and for responding to the review team's questions. Congratulations, your application has been approved in the amount of IDR 55,500,000 from 15 April 2026 to 31 December 2026.

• I extended the implementation timeline. If you complete your project ahead of time, please feel free to submit your final report early via Fluxx.

Additional resources which may be useful

• The reporting requirements and templates for the grant can be found here. All reports are to be completed and submitted via Fluxx.
• Timelines for reporting can be found in your grant agreement or on Fluxx.
• Instructions for post award: https://meta.wikimedia.org/wiki/Grants:Processing/Grantee_Portal/Post_award
• Documenting project expenses: https://meta.wikimedia.org/wiki/Grants:Documenting_project_expenses

We thank you for your participation in the grant application process and hope to continue to journey with you as you embark on this project. Good luck!

Regards, Jacqueline on behalf of review team JChen (WMF) (talk) 14:26, 31 March 2026 (UTC)

Hello @Jacqueline and the Review Team,

Thank you very much for the great news. I truly appreciate the trust in approving our community project and the extended timeline. I will follow the reporting requirements via Fluxx and submit the final report early if possible.

We are excited to begin and committed to delivering meaningful outcomes. Thank you again for this opportunity.

Regards,

Quraeni on behalf of WikiPandu Team Mojumoya (talk) 02:52, 1 April 2026 (UTC)

Permohonan Persetujuan Penggunaan Kelebihan Dana yang Belum Dialokasikan - APPROVED

Dear @JChen (WMF),

Saya ingin menginformasikan perkembangan program WikiPandu yang saat ini telah memasuki pertengahan pelaksanaan. Sejauh ini, capaian program telah melampaui target awal secara signifikan:

1. Pengunggahan berkas telah mencapai 866% dari target awal (1.299 berkas dari target 150 berkas).
2. Lebih dari 1.000 halaman telah berhasil diujibaca.
3. Lebih dari 1.000 halaman telah berhasil ditransklusi.

Ini merupakan pencapaian yang luar biasa berkat dedikasi para peserta dan tim mentor WikiPandu. Sehubungan dengan hal tersebut, saya ingin memberikan apresiasi tambahan kepada mereka. Apresiasi tambahan ini direncanakan menggunakan kelebihan dana yang belum dialokasikan, yang muncul akibat pelemahan nilai tukar rupiah terhadap dolar. Per hari ini (28 Juli), terdapat surplus anggaran sekitar Rp3.000.000. (lihat tab 'Report 2' )

Berikut rencana penggunaannya:

• Penggantian biaya konsumsi mentor pendukung sebesar Rp300.000 per orang untuk 4 mentor pendukung yang bukan merupakan staf berbayar (total Rp1.200.000).
• Pembelian suvenir tambahan (hadiah untuk peserta terpilih) sebesar Rp1.800.000.

Total anggaran: Rp3.000.000.

Mohon konfirmasinya, apakah penggunaan kelebihan dana tersebut untuk kebutuhan di atas diperbolehkan?

Terima kasih banyak..

All the best,

Qure, WikiPandu Leader Project Mojumoya (talk) 06:20, 28 July 2026 (UTC)

Hello @Quraeni,

Thank you for taking a moment to provide a midpoint update.

Congratulations on the significant achievements of the WikiPandu team.

Your proposed reallocation has been reviewed and approved.

We wish you all the best in continuing the project momentum and team work.

Regards,

Jacqueline JChen (WMF) (talk) 01:02, 6 August 2026 (UTC)