Grants talk:Project/Rapid/Wikimedia Ghana User Group/Wikipedia Day 2017 - Meeting and Celebration

From Meta, a Wikimedia project coordination wiki

Tasks Outstanding[edit]

  • Ordering and picking up cake
  • Monitoring invitations and RSVPs
  • Outlining and streamlining agenda for party
  • Supervising intro to Wikipedia (This involves a short tutorial on how to create an account, how to edit Wikipedia and also downloading the application)
  • Ensuring caterer is on time with food
  • Getting drinks

Questions from WMF[edit]

Thank you for this request! We note that your request was submitted on 1 February, and the event is scheduled for 11 February. We will do our best to make a decision as quickly as possible, but rapid grants are not always quite that rapid. Also, Morgan let me know that you still have some outstanding reporting requirements that will need to be resolved before we can move forward with a decision about the grant. If you put forward costs to cover the event and the grant is not approved in the end, you will be responsible for all of those costs. So keep this in mind as you continue with your planning.

Can you tell us a little more about how you plan up to follow up with the special guests / influencers after the event? How will you know your event was effective in making connections with these guests stronger? How do you expect them to contribute to your work following the event? Winifred Olliff (WMF Program Officer) talk 00:39, 10 February 2017 (UTC)[reply]

Answering WMF questions[edit]

Thanks, Winifred. Regarding following up with the invited guests and influencers after the event,we intend to add them to our mailing list as well as our whatsapp group, in which we discuss only matters related to Wikimedia and the Wikimedia foundation.

On the agenda of the party is a short intoduction to the Wikimedia foundation. This will also include a brief tutorial on Wikipedia;- how to create and edit an article. Invited guests and participants who do not already have one or both, will be encouraged to download the Wikipedia application and create an account. We will then collectively edit an article of choice as part of the introduction. From Barcamps which the user group has attended, where we have facilitated short sessions, this kind of engagement has proven successful in engaging and recruiting editors.

You will notice on the grants page that we stated that the invited guests were strategically chosen. This is to foster partnerships that will help grow the User group. In recruiting them and possibly retaining them as editors, we will manage to build some loyalty to the larger cause of the Wikimedia Foundation. Some of these partnerships will allow us free or subsidised space and internet to conduct editathons, resource personnel for programmes we wish to embark on as well as media coverage in some instances.

I hope I have elaborated enough on your concerns regarding the invited guests. I am always available to answer any more questions that you may have.

With regard to the outstanding reports, I spoke with Sandister Tei, one of the representatives of the user group. She made me aware that there was some sort of misunderstanding which she has taken steps to clarify and we hope that the matter will be resolved within the shortest possible time. We will however, push to ensure that due process in duly followed.

Thanks again. - Georgina Ofori-Dwumfuo

Approved[edit]

Thank you for your responses, this request is approved. I hope you had a successful event. Please do be sure and track any new connections or projects that come out of this event, so we can better assess the impact of future events proposed. Also, next time we'd recommend that you get your grant submission in a bit earlier, to secure approval prior to the event. Janice and Morgan will be in touch to arrange this grant. Thanks for all of your work growing your community in Ghana! Best, Winifred Olliff (WMF Program Officer) talk 20:17, 14 February 2017 (UTC)[reply]


Request For Extension of Report Submission Deadline[edit]

I would first of all, wish to apologise for my inability to submit the report within the stipulated time. This has been due to circumstances that were beyond my control. I also wish to ask that the deadline be extended to Friday, 17th March, 2017. Thanks a lot. SitsofeOfori (talk) 13:21, 15 March 2017 (UTC)[reply]

Hello SitsofeOfori, you request is approved! Delphine (WMF) (talk) 15:15, 16 March 2017 (UTC)[reply]