Grants talk:PEG/WM RS/Capacity building project for the first half of 2012

From Meta, a Wikimedia project coordination wiki
Jump to: navigation, search

Ok Here are my questions:

1. Travel fees? To who? To where? To do what?
2. How many people are expected in those events?
3. Which kind of events you people will run? That sounds - to me, sorry if I'm wrong - like a series of Wiki Meetups. And a budget of 5000$ for 6 meetups is "a bit" too much. Can you explain more clearly what are those events about?
4. 5000$ for "a couple" of people is too much. A couple of people can became member of a chapter with one single event, is not need 6. Can you please ajust the goals?
5. All the events will be in Belgrade? The section "Fit to strategy" gave me that impression. Is not better do that all around the country than do all in a single city?

For now, is just those. I might have some more after the answers. But thanks in advance for answer. Béria Lima msg 10:19, 23 September 2011 (UTC)

  1. Travel fees are small and they are for one of the organizer to travel from Novi Sad to Belgrade. Price for two ways ticket is, I think, ~15 EUR. --Millosh 15:25, 23 September 2011 (UTC)
  2. 150+ --Millosh 15:25, 23 September 2011 (UTC)
  3. Those are public events. Will be promoted. It is obviously stated. --Millosh 15:25, 23 September 2011 (UTC)
  4. One event approximately costs 500 EUR and obviously not for a couple of people. --Millosh 15:25, 23 September 2011 (UTC)
    We don't need members, we need highly involved people. There will be more members, but I expect that a couple of them become highly involved. --Millosh 16:57, 23 September 2011 (UTC)
  5. This is capacity building project (more precisely, recruitment project). Difference between Belgrade and the rest of Serbia is huge and if we are able to find people interested in organization and able to participate, that would be in Belgrade. --Millosh 15:25, 23 September 2011 (UTC)
Thank you Millosh for clearing up with your answers. My reasoning is that if you really plan to spend about $800 per event that would host app. 150 people and offers such promising sessions, then you really have decent sum of savings in the budget. The program is all well conceived, while the external links show me that the media are already interesting in the program of the scheduled events and could probably raise attention. You also have a core point with saying that chatting is not the way to interest another people. I therefore support the approval of the application, but let's wait if anyone other has something to say. Best regards.--Kiril Simeonovski 17:25, 26 September 2011 (UTC)
Thanks for making a grant application. If the Foundation already has some merchandise with them, it might be cheaper for you to request them to send them to you, rather than incurring an extra expense (and volunteer time) to print merchandise locally. Abbasjnr 19:29, 26 September 2011 (UTC)
Although, you should check with your local FedEx office if that is the case: for example, WMHU has to pay VAT on the packages we receive, which can amount to 60% of the total value. Anyhow, I think the grant request is about printed brochures and info material (swag for the intended audience size would cost more). --Dami 18:21, 27 September 2011 (UTC)

Kiril, thanks! Abbas, whatever we don't need to do -- we won't. For example, our intention is to use badges for GLAM event sent by WMF, if possible. The main part of money for printing will be used for pamphlets about Wikipedia and Wikimedia (written in Serbian) to be given to participants. --Millosh 06:50, 28 September 2011 (UTC)

Mayur's queries[edit]

I appreciate your enthusiasm to make foundation goal awareness among Wikimedia Serbia group.As you have asked this grant to organize 6 Community meetups so I think it would not be necessary to ask for such a huge amount in a single grant.Budget on Community meetups can be kept less.Here are following suggestion-

  1. Printing auxiliary materials is most important during Community meetups so you can increase your budgets on this, you can utilize more budget to distribute editing tutorial and Wikipedia offline edition DVDs in Community meetups.It would be great if atleast 50-100 member participate in a single meetup.
  2. if it's possible you can try to decrease venue cost.
  3. you should take a grant of 2-3 community meetup first that would give a sufficient estimations of no. of participants, venue availability etc.So you can ask a large or small amount in the next grant request.

So you should ask grant amount for 2-3 community meetups so if such initiatives make your community growth you can request another grant for some more community meetups based on previous meetups expenses and budgets.However if you already have experience of conducting seminar then you may go for 6 community meetups grant--Mayur (talkEmail) 17:57, 7 October 2011 (UTC)

  1. Hm. You are right about the budget for printing materials. If we print 150 pamphlets * 0.2 EUR, that would be 30 EUR per event for pamphlets. If, by accident we get 300 visitors, we would need much more money. Anyway, I already counted ~10% of budget for possible lower value of USD toward EUR. (We are living in EUR part of the world and prices are fixed in EUR, not in USD.) So, let's hope that nothing special would happen about that and that we would have enough money to print more pamphlets. --Millosh 13:38, 8 October 2011 (UTC)
  2. Venue cost is the lowest possible. Similar or smaller venues are around three times more expensive. (We are preparing one bigger event for June with support of the City of Belgrade and smaller venue will be around 500 EUR; but, in that case the City of Belgrade pays venue which is under the City of Belgrade and we don't have a lot of choice.) --Millosh 13:38, 8 October 2011 (UTC)
  3. We have enough experience in making events. In this case we'll have to take care not to have too much people there. Continuity is important and it's not possible to have continuity if we would ask after the third event GAC and WMF again and wait for two-three months to get approval again. That part of the work has been targeted for summer, when people count on less events anyway. --Millosh 13:38, 8 October 2011 (UTC)

Update[edit]

Are we on track for the first event, in February? Asaf Bartov (WMF Grants) talk 21:55, 24 January 2012 (UTC)

Yes. For around three weeks we have two more organizers of the event, who weren't active in WM RS before. And they have their own ideas etc. I need to introduce them in all of the issues related to functioning inside of Wikimedia movement. However, at this point of time WM RS mailing list is active almost exclusively because of two of them :) In other words, everything is fine. They'll write report after the first event. --Millosh 22:27, 24 January 2012 (UTC)
Excellent, thanks! Asaf Bartov (WMF Grants) talk 22:48, 24 January 2012 (UTC)

First photos from the event[edit]

Here are the first photos from the first event: [1]. More to come, along with the report, after Sunday. --Millosh (talk) 22:37, 27 February 2012 (UTC)

NOTE: that link is not publicly accessible. Asaf Bartov (WMF Grants) talk 23:04, 5 March 2012 (UTC)

Interim report from the first event[edit]

Date
2012-02-24
Time
20:00-23:00
Venue
KC REX, Jevrejska 16, Belgrade
Schedule
20:00-21:00: music, gathering
21:00-21:30: projection of short movies La Selva and La Sierra
21:30-22:00: introducing of the Free Knowledge topic by Dragan Satarić and Marko Đorđević; conversation with audience
22:00-23:00: music
Expenses (for easier counting, 1 EUR is 100 RSD; more precisely, ~110 RSD)
27.789,00 RSD: -- Venue and DJ. 150 EUR + 18% VAT for the venue and 50 EUR + ~70% tax + 18% VAT for DJ.
20.151,22 RSD: -- Catering.
2.478,00 RSD: -- Promotional materials.
2.655,00 RSD: -- Badges
2.265,40 RSD: -- Plastic glasses.
1.100.00 RSD: -- Travel expenses for organizer.
5.000,00 RSD: -- Legal fees.
Sum: 61.438,62 RSD, which is around 720 USD.

Attendance was satisfying (>100). Speeches were improvised, and thus decided not to go with speeches next time. Social networking was good. A couple of people were more interested in Wikimedia issues, including a professor of photography in one high school, who is interested to make a project to fill Commons with students' works.

(If someone is interested, I could describe organization in more details.) --Millosh (talk) 06:18, 9 April 2012 (UTC)

Photos[edit]

--Millosh (talk) 06:18, 9 April 2012 (UTC)

Interim report from the second event[edit]

The first event was planned to happen at the first Saturday of February, but because of the 2012 European cold wave, we had to move it to the end of February. Because of that, the second one didn't happen during the March, but we moved it to the beginning of April. Thus, we'll finish the project in August or September, depending on the sense of making the event during August. --Millosh (talk) 06:18, 9 April 2012 (UTC)

Date
2012-04-07
Time
19:00-23:00
Venue
KC REX, Jevrejska 16, Belgrade
Schedule
19:00-20:00: music, gathering
20:00-21:30: projection of the movie Truth in Numbers
21:30-23:00: music
Expenses (for easier counting, 1 EUR is 100 RSD; more precisely, ~110 RSD)
49.495,45 RSD: -- Venue, organizers (Duska and Marko) and DJ. 150 EUR + 18% VAT for the venue and 3x50 EUR + ~70% tax + 18% VAT for organizers and DJ.
10.807,05 RSD: -- Catering.
5.000,00 RSD: -- Legal fees.
Sum: 65.302 RSD, which is around 765 USD.

Attendance was lesser than on the first event (~50 people). The event wasn't promoted out of Facebook (unlike the first one, which had promotion on radio), which means that we should promote it a bit more widely than we did this time. During this event we got the lead of the project Wiki Loves Monuments. During this event has been arranged that one member of WM RS goes as representative of ISOC Serbia to the ISOC meeting in Geneva, at the end of April.

Although the event wasn't attended, it has significant positive impacts on Wikimedia Serbia. This event was the first opportunity for Serbian Wikinews redaction to discuss with wider community around Wikimedia Serbia, as well. We exchanged some ideas and some of them will be implemented soon.

(If someone is interested, I could describe organization in more details.) --Millosh (talk) 06:18, 9 April 2012 (UTC)

Photos[edit]

Report[edit]

Hi to all. The report will be available until Feb. 10 2013. Thank you. --MikyM (talk) 01:59, 3 January 2013 (UTC)