Learning and Evaluation/News/Learning Days for Wikimedia Conference 2018

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New Learning Days at Wikimedia Conference 2018![edit]

We are happy to inform that we will be hosting Learning Days at Wikimedia Conference 2018!

In addition to the core-conference, the Learning and Evaluation team at the Wikimedia Foundation organizes pre-conference Learning Days. During these days, there will be workshops on program design, evaluation, and communities learning. The event will be held on Wednesday, April 18th and Thursday, April 19th.

This year, participants will be selected along two tracks according to practice and knowledge:

  • Traditional Learning Days track: Pre-conference participatory workshop sessions on program design, evaluation, resources, learning, & community engagement for folks working to implement programmatic and community engagement activities in their home communities.
  • New Leadership Development track: Pre-conference sessions for affiliate representatives who are focused on developing leadership for programs and community building through train-the-trainer and other skills development approaches in their home communities.

If you would like to focus on developing programs for the first time in your community and have never attended a Learning Day before, we will have options prepared for you. Alternatively, if you have attended Learning Days before in past conferences and have already accrued experience in implementing Wikimedia Programs, we need your help! Aside from having advanced workshops for experienced program leaders focused on leadership development, we also want your help in co-hosting trainings and presenting what you know to others.

Registration & Selection[edit]

Registration for Wikimedia Conference 2018 closes on Monday at midnight CET, January 15, 2018. In the registration form, you will only be asked for your general interest in the pre-conference Learning Days. By stating your interest, you are not automatically registered, as only a limited number of slots are available. Selection will begin a week after registration opens, for the best opportunity at selection, please register as soon as possible. Qualification does not guarantee participation. Additional qualified applicants may be approved until there are no open slots remaining.

Should demand be less than expected, restrictions may be loosened. Follow-up communications and notifications will be sent in the first weeks of December. If you have any questions, please reach out to Maria Cruz (eval@wikimedia.org).

Selection Criteria:[edit]

The selection criteria for Learning Days include that all participants must be endorsed to participate by their affiliate group and demonstrate evidence of at least 3 of the following to qualify for participation:

  • You want to teach back home what they learn.
  • You have implemented one or more programmatic activities in the last 12 months or you plan to implement one or more programmatic activities in the next 12 months.
  • You have engaged, or plan to engage, in learning and evaluation practices in order to learn about their program outcomes.
  • You are interested in teaching about community programs and/or engagement activities at Learning Day.
  • You have taught or presented in a Learning Day event in the past.
  • You have demonstrated application of something they learned at a past Learning Day event.
  • You are working to develop and/or lead skills training workshops for leadership development in their home community (e.g., skills development for community engagement, community health, program design and evaluation).


Looking forward to a new day of Learning Together!

Agenda[edit]

Programs Skills & Resources (Level 1)
Cross-cutting
Grants and L&E Skills and Resources
Leadership Skills and Resources
Day One: April 18,2018
Time Kindl 1 Kindl 2 Hasenheide
09:00-
09:30
Welcome & Orientation
09:30-
10:30
Plenary Opening Session Day 1

Facilitators: Maria Cruz+TBD

10:30-
11:00
Break
11:00-
12:30
Planning & Testing New Projects
Facilitators: Sati Houston+TBD
Wikimedia Programs & Events: an Introduction
Facilitators:Alex Stinson & Alex Wang
Conflict Engagement & Group Consensus Building
Facilitators: Rosie Stephenson-Goodknight+Christel Steigenberger
12:30-
13:30
Lunch
13:30-
14:30
Communications Plans

Facilitators: Maria Cruz

Lightning Talks

Facilitators: Maria Cruz+TBD

Community Listening
Facilitator: Dana McCurdy
14:30-
14:45
Transition
14:30-
15:30
Tools Demonstration,
Wikimedia Resource Center (Maria Cruz)
Programs & Events Dashboard (Sage Ross)
Hashtag Tracking (Alex Stinson)
Library Card Platform (Jake Orlowitz)
Structured Data on Commons (Sandra Fauconnier)
Grant Metrics Tool (Sati Houston)
Facilitator: Maria Cruz
Lightning Talks
15:30-
16:00
Break
16:00-
17:00
Engaging Volunteers Through Social Media

Facilitators: Greg Varnum

Program & Event Practices
Event Safety (Christel Steigenberger)
Event Planning (Rachel Farrand)
Wikidata & Commons Partnerships (Sandra Fauconnier)
GLAM Data Tools (Alex Stinson)
Libraries (Jake Orlowitz)
Facilitator: Morgan Jue
Presentation Skills
Facilitators: Andrew Lih and Alex Wang
17:00-
17:15
Transition
17:15-
17:30
Plenary Review Session

Facilitators: TBD

17:45-
18:45
Poster Session (Dinner served)


Day Two: April 19,2018
Time Kindl 1 Kindl 2 Hasenheide Schulenburg
09:00-
10:30
Storytelling
Maria Cruz+TBD
Financial planning for your organization Planning for Learning with Wikimedia Projects
Facilitators:Nicole & Vahid
10:30-
11:00
Break
11:00-
12:30
Evaluation Plans and Making it Count
Facilitators: Maria Cruz+TBD
Working Better Together: Developing Wikimedia Affiliate Partnerships for Programs
Facilitators: Christel Steigenberger
12:30-
13:30
Lunch
13:00-
13:30
Education Strategy Track
Facilitators: Nichole & Vahid
13:30-
15:30
Logic Models, Program Evaluation, & Strategy
Facilitators: Dana McCurdy + Christof Pins
Program Partnerships: From ideas to action
Facilitators: Alex Stinson & Jake Orlowitz
Introduction to Facilitation Skills
Katy Love, Delphine Ménard, Winifred Olliff
15:30-
16:00
Break
16:00-
17:00
Wikidata - Commons GLAM Workflows
Facilitators: Sandra Fauconnier + Alex Stinson + Andrew Lih
Collective Problem Solving
Facilitator: María Cruz
Survey Design

Facilitators: Dana McCurdy

Education Strategy Track
Facilitators: Nichole & Vahid
17:00-
17:15
Transition
17:15-
18:00
Plenary Review Session

Learning Days 2018

Lightning Talks schedule[edit]

https://etherpad.wikimedia.org/p/Lightning_talks_Berlin_2018

Time Presenter Topic
13:30-13:35 Rachel Farrand Introduction to Lightning Talks
13:35-13:40 Prudence Mitchell Pre-Event Awareness/Engagement Surveys
13:40-13:45 Rachmat Wahidi Working with GLAM institutions in Indonesia
13:45-13:50 Susanna Mkrtchyan Community Building
13:50-13:55 Andrew Lih Running Wiki Conferences on Very Little to No Budget
13:55-14:00 Melissa Milagros Beccera The experience of Art+Feminism Regional Ambassador system in Latin America
14:00-14:05 Amir Aharoni 100% Sure Way to Get Something Useful out of Every Editing Workshop
14:05-14:10 Mohsen Salek Wikipedia Education Program
14:10-14:15 Christel Steigenberger When Things are not Going Well: Getting Insights into the Processes of Dealing with Incidents on Wiki
14:15-14:20 Nicolas Vigneron Wikisource: the Invisible Part of the Iceberg File:Wikisource - WMCON2018 poster.pdf
14:20-14:25 Open slot Open slot
14:30-14:45 Transition
14:45-14:50 Rachel Farrand Introduction to Lightning Talks
14:50-14:55 Chidebe Runcie Wiki Loves Women:Abuja
14:55-15:00 Ariel Cetrone Engaging New Editors
15:00-15:05 John Cummings How Wikimedians and organizations can grow Wikidata
15:05-15:10 Natacha Rault State of the Gender Gap in Francophone Wikipedia
15:10-15:15 Raymond Leonard Jr. What Has, and Has not Worked with Partners
15:15-15:20 Ndubane Dumisani Measuring impact

Participants[edit]

If you have already registered for Wikimedia Conference, and have interest in participating, sign up below

  1. María (WMF) (talk) 00:31, 14 November 2017 (UTC)
  2. Gamaliel (talk) 21:02, 13 December 2017 (UTC)
  3. Saqib (talk) 05:00, 14 December 2017 (UTC)
  4. Ahmed Mohi El din (talk) 19:24, 14 December 2017 (UTC)
  5. JBaldwin (WMF) (talk) 17:07, 20 December 2017 (UTC)
  6. لا روسا (talk) 12:53, 21 December 2017 (UTC)
  7. Athikhun.suw (talk) 03:14, 5 January 2018 (UTC)
  8. Jmabel (talk) 04:42, 5 January 2018 (UTC)
  9. Basak--Basak (talk) 10:10, 5 January 2018 (UTC)
  10. --LiAnna (Wiki Ed) (talk) 16:52, 5 January 2018 (UTC)
  11. --Kaspo (talk) 00:06, 9 January 2018 (UTC)
  12. --Abbad (talk) 15:18, 10 January 2018 (UTC)
  13. Amqui (talk) 15:46, 10 January 2018 (UTC)
  14. WJifar (WMF) (talk) 20:03, 10 January 2018 (UTC)
  15. Rosiestep (talk) 22:12, 10 January 2018 (UTC)
  16. Pdproject (talk) 01:00, 12 January 2018 (UTC) - sorry for my delay - I was in the mountains with no internet access
  17. Francesca Ussani (WMIT) (talk) 08:31, 12 January 2018 (UTC)
  18. --Oscar_. (talk) 16:03, 12 January 2018 (UTC)
  19. -- Darafsh Kaviyani (Talk) 04:56, 13 January 2018 (UTC)
  20. Virginia Díez (WMES) (talk) 21:21, 14 January 2018 (UTC)
  21. Ederporto (talk) 01:34, 15 January 2018 (UTC)
  22. Megs (talk) 03:48, 15 January 2018 (UTC)
  23. --Gabriela Boková (WMCZ) (talk) 09:57, 15 January 2018 (UTC)
  24. Fuzheado (talk) 14:05, 15 January 2018 (UTC)
  25. Ealshafei (talk) 01:41, 15 January 2018 (UTC)
  26. ··· 🌸 Rachmat04 · 01:57, 16 January 2018 (UTC)
  27. Mounir Touzri (talk) 06:18, 16 January 2018 (UTC)
  28. --Justine.toms (talk) 07:16, 16 January 2018 (UTC)
  29. Freddy2001 talk 06:44, 16 January 2018 (UTC)
  30. --Nattes à chat (talk) 07:18, 16 January 2018 (UTC)
  31. --Theklan (talk) 08:00, 16 January 2018 (UTC)
  32. VIGNERON * discut. 08:14, 16 January 2018 (UTC) (Wikisource Community User Group)
  33. --Gayane (WMAM) (talk) 08:45, 16 January 2018 (UTC)
  34. —M@sssly 08:47, 16 January 2018 (UTC)
  35. Mardetanha talk 09:05, 16 January 2018 (UTC)
  36. --Elitre (WMF) (talk) 09:53, 16 January 2018 (UTC)
  37. Bidgee (Talk) 13:01, 16 January 2018 (UTC)
  38. ANKAN (talk) 13:42, 16 January 2018 (UTC)
  39. Siarus1074 (talk) 8:06, 16 January 2018 (PST)
  40. Yhhue91 (talk) 16:33, 16 January 2018 (UTC)
  41. Motoko C. K. (talk) 16:48, 16 January 2018 (UTC)
  42. Nabin K. Sapkota (talk) 16:53, 16 January 2018 (UTC)
  43. Nirmal Dulal (talk) 16:54, 16 January 2018 (UTC)
  44. KellyDoyle (talk) 17:34, 16 January 2018 (UTC)
  45. Alex Wang (WMF) (talk) 21:47, 16 January 2018 (UTC)
  46. Señoritaleona (talk) 21:57, 16 January 2018 (UTC)
  47. --Flag of Santiago de Cali.svg Remux - Nunca Olvidaré, que me enamoré de la más hermosa flor. Ĉu mi povas helpi vin iel? 00:30, 5 November 2015 (UTC) 01:30, 17 January 2018 (UTC)
  48. Kabusa16 (talk)3:39, 17 January 2018 (UTC)
  49. Kruusamägi (talk) 14:22, 17 January 2018 (UTC)
  50. Ariel Cetrone (WMDC) (talk) 16:14, 17 January 2018 (UTC)
  51. Rahuldeshmukh101 (talk) 17:44, 17 January 2018 (UTC)
  52. Peaceray (talk) 20:36, 17 January 2018 (UTC)
  53. --Edjoerv (talk) 03:46, 18 January 2018 (UTC)
  54. Pankaj Deo (Talk) 11:00, 19 January 2018 (UTC)
  55. Biplab Anand (Talk) 11:14, 19 January 2018 (UTC)
  56. Shanluan (talk) 1ː26, 19 January 2018 (UTC)
  57. Benoit Rochon (talk) 23:59, 20 January 2018 (UTC)
  58. --Camelia (talk) 19:27, 21 January 2018 (UTC)
  59. ElsaBornFree
  60. Gaurav Jhammat (talk) 03:53, 23 January 2018 (UTC)
  61. Jayantanth (talk) 06:00, 23 January 2018 (UTC)
  62. Michaelgraaf (talk) 07:54, 23 January 2018 (UTC)
  63. #Unknown (talk) 01:31, 24 January 2018 (UTC)
  64. --Ybsen Lucero (WMVE) (talk) 17:05, 24 January 2018 (UTC)
  65. --Kulttuurinavigaattori (talk) 16:32, 27 January 2018 (UTC)
  66. Domusaurea (talk) 23:33, 27 January 2018 (UTC)
  67. BVershbow (WMF) (talk) 16:22, 30 January 2018 (UTC)
  68. --Flixtey (talk) 23:01, 30 January 2018 (UTC)
  69. Jorid Martinsen (WMNO) (talk) 08:28, 31 January 2018 (UTC)
  70. Psychoslave (talk) 21:51, 31 January 2018 (UTC)
  71. Amir E. Aharoni (talk) 17:33, 2 February 2018 (UTC)
  72. Morgan Jue (WMF) (talk) 23:42, 2 February 2018 (UTC)
  73. Alangi Derick (talk) 07:04, 3 February 2018 (UTC)
  74. Zeetendra ») 14:41, 3 February 2018 (UTC)
  75. Sami Mlouhi (talk) 20:13, 3 February 2018 (UTC)
  76. --CSteigenberger (WMF) (talk) 11:08, 4 February 2018 (UTC)
  77. Shouston (WMF) (talk) 19:25, 6 February 2018 (UTC)
  78. VMasrour (WMF) (talk) 22:14, 6 February 2018 (UTC)
  79. --- Darwin Ahoy! 01:25, 8 February 2018 (UTC)
  80. Afek Ben Chahed (talk) 10ː28, 09 Februray 2018 (UTC)
  81. Pru.mitchell (talk) 02:39, 11 February 2018 (UTC)
  82. Smirkybec (talk) 14:34, 12 February 2018 (UTC)
  83. Azeez (talk) 15:48, 13 February 2018 (UTC)
  84. FULBERT (talk) 17:21, 13 February 2018 (UTC)
  85. DMccurdy (WMF) (talk) 18:22, 13 February 2018 (UTC)
  86. Chinmayisk (talk) 05:36, 15 February 2018 (UTC)
  87. Magioladitis (talk) 13:16, 17 February 2018 (UTC)
  88. Xelgen (talk) 18:54, 19 February 2018 (UTC)
  89. Jamie Tubers (talk) 17:13, 22 February 2018 (UTC)
  90. Македонец (talk) 08:46, 24 February 2018 (UTC)
  91. Sage (Wiki Ed) (talk) 18:36, 2 March 2018 (UTC)
  92. --WikiTatik (talk) 12:31, 6 March 2018 (UTC)
  93. Rémy WMFr (talk) 15:36, 9 March 2018 (UTC)
  94. Mckensiemack (talk) 15:03, 22 March 2018 (UTC)
  95. JenOttawa (talk) 18:42, 28 March 2018 (UTC)
  96. WJifar (WMF) (talk) 18:53, 28 March 2018 (UTC)
  97. Siarus1074 (talk) Siarus1074 (talk) 19:01, 28 March 2018 (UTC)
  98. ---Olaniyan Olushola (talk) 19:13, 28 March 2018 (UTC)
  99. Romaine (talk) 21:58, 28 March 2018 (UTC)
  100. John Cummings (talk) 17:06, 3 April 2018 (UTC)
  101. SandraF (WMF) (talk) 11:52, 9 April 2018 (UTC)

Instructions for sharing knowledge[edit]

Posters[edit]

Estimated preparation time: 3 - 5 hours.

Poster dimensions

The maximum dimensions for your poster size A1. Following are the technical specifications for the poster:

  • Size: A1 (594 x 841 mm "or" 23.4 x 33.1 in)
  • DPI: preferably 150-300 DPI
  • Color mode: Preferably CMYK (most graphic editing software programs have the color changing mode and CMYK is great for lossless printing)
Creating your poster

In terms of content, the kind of poster we are looking for is academic poster [1], a presentation of information that is educational to others, and serves a learning purpose, rather than a promotional or marketing end. Once you chose the topic you want for your poster, lay out the story in a way that lets other people know what happened, what were the key results, and what is your key advice to them, if you have any. You can also use the ABCDs of Storytelling as a guide to creating your poster. Find more detailed guidance on this Learning Pattern, and also looking at posters submitted by others in previous Learning Days:

There are many programs you can use to create a poster. We have found that Microsoft PowerPoint, LibreOffice Presentation, and LibreOffice Draw are the most easy to use, and make good looking posters. Other programs like Adobe InDesign & Illustrator have more features, but they are also more difficult to learn, and they are expensive. Another option is to use Google Draw.

Whichever program you choose, make sure to set the size of your poster file before you start adding words and pictures. This will help you make sure that the fonts you are using are the right size, and that the pictures you include have a high enough resolution to print properly. Here are some links that may help you create a poster of the correct size:

Finalizing your poster

Once your poster is complete, please print it to PDF format and open it in a PDF reader to make sure that everything is displaying correctly. Are your pictures blurry? Is your text aligned? Once you are happy with the way your PDF looks, please send the PDF to eval@wikimedia.org.

If you have questions, or experience trouble making your poster

Please email eval@wikimedia.org. Remember that the deadline for submitting your poster for printing is Sunday, March 4 The new deadline for submitting posters is Monday, March 19. If you have questions or requests for us to help you, please email no later than Monday, February 26.

References
  1. Academic poster, on English Wikipedia

Lightning Talk[edit]

Estimated Preparation Time is 1-3 hours.
Share with your peers something inspiring about your project experience. Give a 3-5 min talk and share:

  • What you did
  • How you measured success and
  • What you learned

There will be time for questions at the end of your talk.
To create a successful lightning talk, make sure you have some visual support. You can use a poster you submitted, a few slides (not more than 3 or 4 is recommended), or a page you want to show to support your story.

April
Mon Tue Wed Thu Fri Sat Sun
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9 10 11 12 13 14 15
16 17 18 19 20 21 22
23 24 25 26 27 28 29
30 31

April 18-19: Learning Days at Wikimedia Conference 2018
April 20-22: Wikimedia Conference 2018

Participant's journeys: a way to guide your experience at Learning Days

Different Journey proposals for Learning Day participants.

Learning Days Outcomes[edit]

Participant engagament and feedback[edit]

In the latest edition of Learning Days, we hosted 93 community members and 25 staff for two days of pre-conference training, in which Wikimedians shared experiences and collaborated with other Wikimedians, seeking fresh ideas and perspectives on the movement to bring back to their communities.

Wall of Personal goals

Day One began with an activity in which attendees were invited to write down goals for the days’ sessions on a sticky note and post it to the wall. Although many different goals were represented on the Wall of Personal Goals, the most commonly-reflected aim was to connect with other Wikimedians and share knowledge. The second-most expressed goal on the wall was learning how to better engage with communities at home and improve their leadership skills within those communities. Here are a few examples of what some Wikimedians wanted to experience at Learning Days:

Network: listen, learn, connect.
Sharing resources with other chapters and user groups.
I want to learn methods to engage multilingual communities.
Expand and learn about GLAM strategies.
Meet people, have fun!
To share our experience.


Viewing the most popular sessions by attendance offers another look into what Wikimedians wanted to learn from their experience at Learning Days. These figures are also useful to compare with later data of the most well-received and impactful sessions. Program and Event Practices, Lightning Talks, and Wikimedia Programs and Events received the most attendees on Wednesday, with Financial Planning for your Organization, Wikidata-Commons, and Storytelling leading Thursday. Here's a full list of sessions by attendance:

Wednesday
Attendees
Plenary Opening Session

  
77
Plenary Review Session

  
57
Program and Event Practices

  
39
Lightning Talks

  
31
Wikimedia Programs and Events

  
27
Tools Demonstrations

  
26
Communications Plans

  
23
Planning and Testing New Projects

  
23
Conflict Engagement and Group Consensus Building

  
23
Engaging Volunteers through Social Media

  
18
Community Listening

  
10
Presentation Skills

  
10
Thursday
Attendees
Plenary Review Session

  
61
Financial Planning

  
28
Wikidata-Commons

  
26
Storytelling

  
23
Evaluation Plans and Making it Count

  
22
Program Partnerships: Ideas to Action

  
22
Facilitation Skills

  
16
Collective Problem Solving

  
16
Education Strategy Track

  
16
Planning for Learning with Wikimedia Projects

  
10
Logic Models, Program Evaluation, and Strategy

  
9
Survey Design

  
6
Learning Days Feedback Form

As with previous Learning Days, collecting and analyzing feedback from sessions is critical to measuring our success. Using a similar feedback form from past Learning Days, we ask attendees what they like best in a session, what needs improvement, and, most importantly, what they will do differently in their communities, based on what they learned. The outcomes of those two days of training shared below stem from that feedback, which shows that over 50% of attendees shared their thoughts with us:

Learning Day Number of evaluations Percentage of total attendees
Wednesday 51 66.23%
Thursday 36 59.02%


Communications Plans sticks out from the data as the most-enjoyed session from Day One, with almost 80% percent of attendees to that session sharing positive feedback. Other well-received sessions from Day One include, Lightning Talks, Planning and Testing New Projects, and Tools Demonstrations. Favorite sessions from Day Two include Planning for Learning with Wikimedia Projects, Education Strategy Track, Evaluation Plans and Making it Count, and Program Partnerships.

Measuring the impact of these sessions is also critical. We can measure this by offering a space in the feedback form in which attendees can jot down something they learned from the session which they intend to apply to their work in the next 30 days. Feedback from previous Learning Days reveals that the most-enjoyed sessions often have the most impact on participants, and this trend has continued this year. For example, most participants who liked the sessions Communications Plans and Planning for Learning with Wikimedia Projects also reported that they intend to use the lessions they learned in their own future work.

Although generally, the most useful sessions usually receive a high percentage of positive feedback, this is not always the case. Survey Design, for example, tied for 2nd most useful session on Thursday, but was 5th in the percentage of positive feedback attendees reported. In the tables below, you can see the sessions that were ranked the highest in terms of usefulness and overall approval:

Wednesday
Session Participants Percentage sharing positive feedback Percentage "Will do in next 30 days"
Communications Plans 23 78.26% 73.91%
Lightning Talks 31 74.19% 51.61%
Planning and Testing New Projects 23 69.57% 60.87%
Tools Demonstrations 26 69.23% 61.54%
Thursday
Session Participants Percentage sharing positive feedback Percentage "Will do in next 30 days"
Planning for Learning with Wikimedia Projects 10 100% 80%
Education Strategy Track 16 68.75% 50%
Evaluation Plans and Making it Count 22 54.55% 45.45%
Program Partnerships: From Ideas to Action 22 54.55% 45.45%
Survey Design 6 50% 50%


Overall, feedback asking participants what they will do differently in the next 30 days tended to reflect enthusiasm for pursuing diversity in their communites, engaging other Wikimedians, and using new tools learned. Here are a few examples:


To reflect diversity issues [in] my new starting project
I will use all these incredible tools
Try to apply what I learned about grants to develop language projects
Use newly learned GLAM tools
We will try to use WikiData on everything
In board meetings, to be more aware of how I speak, of whom I let speak, and whom I tend to interrupt
Engage more men to become allies for women in leadership!
Integrate challenges into community discussions
Change how events about language editing are planned

Legend:

Tools
Learning from others
Teaching back at local community

Lightning Talks and posters[edit]


A Learning Days tradition, Lightning talks are short, five-minute presentations in which community members share talks experiences in Wikimedia and how their knowledge can be used to help other Wikimedians and their projects. 14 community members presented a short talk, and made Lightning Talks one of the most well-liked sessions of Learning Days. Here's some of the posters and slides shown during Lightning Talks. You can also find videos of these presentations on our YouTube channel, or on Commons

Presentations[edit]