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Learning and Evaluation/News/Pre-conference for Wikimedia Conference 2016

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Wikimedia Conference Pre-Conference Workshops on Program Design, Evaluation, and Community Learning[edit]

We are happy to announce that, as in the last two years, during the days before Wikimedia Conference, there will be a small programs and communities learning pre-conference.

Workshop sessions will be scheduled on both Wednesday, April 20 and Thursday, April 21, 2016 preceding the main conference days.

Over-arching workshop goals include that participants will:

  • Gain a basic shared understanding of priority topics in program design, evaluation and community engagement.
  • Gain increased fluency in a common language of our shared learning
  • Learn about different sources and tools for measuring impact
  • Increase skills in using data and shared knowledge routes to design and implement high quality programs
  • Increase participant skills and resources as teachers and mentors to their home communities in key learning areas
  • Enjoy time networking with other movement leaders

Priority Topics[edit]

The priority topics selected via the registration survey as most relevant to participants current Wikimedia work, and which we will design the pre-conference around, are:

  1. Engaging and Retaining Volunteers (e.g., Participatory Engagement Strategies, Communications & Social Media)
  2. Best Practice Exchanges with other Leaders (e.g., Lightning Talks, Creative Problem Solving)
  3. Designing Wikimedia Programs and Events (e.g., Program Toolkits, Creative Program Design, Workshop Design)
  4. Measuring and Evaluating Impact (e.g., Logic Models, Outcome Mapping, Data Analysis, Metrics)


Click here to revisit the agenda

This is the final agenda. There might be small little changes that will be updated here.

Room 1 Room 2
(Exchange sessions) (Workshop sessions)
Day 1 Wednesday
900 Leadership Orientation

Optional early-bird for community mentors

1000 Welcome and Orientation
1045 Coffee/Tea Break
1100 Tools Rotations: Logic Models, Outcome Mapping,
Survey Questions, SMART Targets
ABCDs of Storytelling
1215 CPS and fac roles Orientation
1300 Lunch (& Unconference topic voting)
1400 Unconference Rounds Project Management Tools
1515 Coffee/Tea Break
1530 Data Use Rotations Partnerships Triangle
1630 Plenary Review Day 1
1730 Fail Fest with Dinner Snacks
Day 2 Thursday
930 Orientation to Day 2
1000 GLAM-Wiki and The Wikipedia Library Building a Communications Strategy
1045 Coffee/Tea Break
1100 Tools Rotations: Dashboard, Magic Button,

Category Tools, Phabricator

Building a community: Practices in volunteer engagement
1200 Lightning Talks Lightning Talks overflow if needed
1300 Lunch
1400 Participatory processes role play Social Media
1515 Coffee/Tea Break
1530 Lightning Talks Education
1630 Plenary Review Day 2


Click here to see list of participants who signed up online

If you are a confirmed participant, please sign your username below!

  1. Edjoerv (talk)
  2. Wikicology (talk) 19:59, 23 January 2016 (UTC)[reply]
  3. Fjmustak (talk)
  4. Mboix (talk)
  5. Tanweer (talk)
  6. Reda benkhadra (talk)
  7. Sahaquiel9102 (talk)
  8. Polimerek (talk) 00:14, 24 January 2016 (UTC)[reply]
  9. Rosiestep (talk) 01:13, 24 January 2016 (UTC)[reply]
  10. Gnangarra (talk) Steven Crossin
  11. Laurentius (talk) 09:06, 24 January 2016 (UTC)[reply]
  12. Liang (WMTW) (talk) 23:49, 1 February 2016 (UTC)[reply]
  13. アンタナナ 11:56, 24 January 2016 (UTC)[reply]
  14. Kaarel Vaidla
  15. Mardetanha
  16. Poco a poco (talk) 20:18, 26 January 2016 (UTC) but only for April 21st[reply]
  17. Flixtey (talk) 21:02, 26 January 2016 (UTC)[reply]
  18. Ybsen lucero (talk) 21:42, 26 January 2016 (UTC)[reply]
  19. Romaine - backup person: Geertivp (talk) 09:47, 27 January 2016 (UTC)[reply]
  20. SusikMkr
  21. EPO (talk) 17:03, 27 January 2016 (UTC) but only for April 21st Too late a flight. But will join in and mingle. EPO (talk) 17:48, 7 April 2016 (UTC)[reply]
  22. Daria Cybulska (WMUK) (talk) 12:29, 29 January 2016 (UTC)[reply]
  23. Redha Kerbouche Vikoula5 (talk) 08:15, 31 January 2016 (UTC) but only for April 21st[reply]
  24. Sydney Poore/FloNight (talk) 17:31, 1 February 2016 (UTC)[reply]
  25. Racso ¿¿¿??? 20:39, 1 February 2016 (UTC)[reply]
  26. Boberger (talk) 20:40, 2 February 2016 (UTC)[reply]
  27. Sarmad Yaseen
  28. Discott
  29. Jorid Martinsen
  30. Ehrlich91 (talk) 12:58, 10 March 2016 (UTC) but only for April 21st[reply]
  31. Thelmadatter
  32. Nurunnaby Chowdhury (Hasive)
  33. Oscar .
  34. SusikMkr (talk) 05:07, 19 March 2016 (UTC)[reply]
  35. 26Isabella (talk) 14:18, 20 March 2016 (UTC)[reply]
  36. Jseddon (WMF) (talk) 20:41, 29 March 2016 (UTC)[reply]
  37. John Andersson (WMSE) (talk) 19:38, 31 March 2016 (UTC)[reply]
  38. Donatien Kangah (WCUCI)
  39. Padaguan (talk)
  40. Mglaser (talk)
  41. Rahmanuddin (talk)
  42. Muriel Staub (WMCH)
  43. Parveer Grewal (talk)
  44. Boberger Boberger (talk) 18:00, 17 April 2016 (UTC) (Thursday, day 2, only)[reply]
  45. AxeAdam20 (talk) 07:02, 18 April 2016 (UTC)[reply]

Mon Tue Wed Thu Fri Sat Sun
1 2 3
4 5 6 7 8 9 10
11 12 13 14 15 16 17
18 19 20 21 22 23 24
25 26 27 28 29 30

April 20 – 21: Peer Learning Academy in Berlin, Germany.
April 22 – 24: Wikimedia Conference 2016 in Berlin, Germany.

Learning Day Outcomes[edit]

Participants feedback[edit]

Feedback form distributed to Learning Day participants at WMCON 2016.

For this issue of Learning Days, the Program Capacity and Learning team decided to move away from the traditional pre-post survey, and used a more comprehensive feedback form. This new template allowed participants to submit feedback on each session, and take notes for their own use back in their local community. This template had three areas to complete:

  • Liked best, for session highlights.
  • Next time, for areas of improvement.
  • Next 30 days, for specific applications of the knowledge shared during Learning Days.

Of the 51 participants that took part in Learning Days, 31 people (60%) offered feedback on all sessions.

The sessions on Wednesday
that got more feedback were:
  • Welcome and Orientation
  • Project management tools
  • Partnerships triangle
The sessions on Thursday
that got more feedback were:
  • Lightning Talks
  • Social Media
  • Volunteer Engagement

In the Next time section, people requested to have more time for technical sessions, as well as for discussion sessions. Other feedback with regard to areas of improvement include: giving handouts, the size of the projections, and having translations available. Only a few comments regarded the room environment, referring to temperature and the amount of food available.

As far as incorporating the knowledge shared during Learning Days, most people plan to try these skills in the next 30 days. In the analysis of feedback forms, we identified two different ways program leaders hope to spread these capacities: bringing back processes to their local communities, and applying tools and resources to their projects. The peer-to-peer learning approach came through stronger than in any other issue of Learning Day, as demonstrated by callouts to program leaders on feedback forms and mentions of other programs in the key takeaways.

Some quotes from the feedback form:

Learning from other groups' experiences some ways to engage and retain volunteers and prevent burn-out.
The idea exchange was interesting and sparked some good thoughts.
Apply some of the recommendations in reaching new volunteers and engage them on projects they would like to participate in.
Have more conversation with our evaluation panel so they understand all perspectives - especially the staff one!
Kaarel presentation was awesome and got me motivated. Other speakers also resonated with me.
I'd like to encourage our members to be leaders. what new ideas they have are investments for the movement.
I'm committed to report for ourselves and not only for the grant department.
I would like to introduce my community with other programs.
I'd like to know more about Logic Models to see if we should try them in our next projects.


Peer Exchange / learning from others
Learning specific best practices and tools and programs
Learning processes to bring back to the local community

Lightning Talks[edit]

This Learning Day showed a record number of community members presenting a lightning talk, a 3- to 5-minute flash presentation to share an idea, project or program to inspire others. For this issue of Learning Day, 19 community members engaged in this way; most presenters created a poster for visual support, a few had slides, others shared an online portal (on or off wiki). Revisit posters and presentations here: Posters


Presentations shared[edit]

Engaging and Retaining Volunteers[edit]

Participatory Engagement Strategies

  • Building a Community
  • Participatory process
  • Partnerships: Challenges and practices

Communications and social media

Best Practice Exchanges with other Leaders[edit]

Designing Wikimedia Programs and Events[edit]

Measuring and Evaluating Impact[edit]

Tools Rotations - Key tools for grants and evaluation

Data Rotations - Quick and Dirty tips and tools for data use