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Institutional Publications

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In the context of the research project, institutional publications refer to publications produced by a department or research team that is part of an academic institution. The University of Applied Sciences and Arts of Southern Switzerland (SUPSI) is used as a case study to look into different types of institutional publications and explore the challenges they might face when opening their content.

Institutional publications published by SUPSI follow under the following three categories:

  1. student-led magazine
  2. online and free journal
  3. open access publication

Case studies

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All four case studies are institutional publications published at the University of Applied Sciences and Arts of Southern Switzerland (SUPSI).

Artichoke


Artichoke

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Description of the Publication
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Artichoke is a student-led magazine produced by the Bachelor in Visual Communication of the University of Applied Sciences and Arts of Southern Switzerland (SUPSI), Department for Environment Constructions and Design (DACD).

Every year, the students of the 3rd year of the Bachelor in Visual Communication work together to produce a new issue of Artichoke. They take care of the editorial project throughout all its phases: from layout design to interviews, from editing to photography, from illustration to typography. The magazine is distributed free of charge within a small network. It is used by SUPSI as promotional material to advertise the Bachelor in Visual Communication.

Implementation of Open Access
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Starting point
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Artichoke is published only in print without any digital version. Its content (text and images) is released under all rights reserved. The editors of Artichoke express an interest and willingness to publish at least a selection of content – texts and images – in open access. At the same time, they indicate a number of difficulties that may prevent the implementation of open access due mainly to the type of materials featured, the experimental nature of the final product and a general lack of knowledge on the topic on the part of both the editorial team and the students.

Challenges and recommendations
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  • an experimental playground for students: the aim of artichoke is to give students the opportunity to test what they have learnt during their bachelor's degree in a protected environment that allows them a level of experimentation and freedom only possible within the school. In this case, the increased visibility of open access can thus turn from benefit to liability both for the students, who might feel the pressure of a larger audience, and for the department, who might feel less willing to give students carte blanche.
    • following the principle 'as open as possible, as closed as needed', we acknowledged the need for closeness hence advised to open only a selection of items following a risk assessment that would take into consideration issues of copyright and data protection.
  • personal and sensitive data, copyrighted material: Artichoke editors indicate the inclusion of third-party copyrighted material and personal or sensitive data as an issue for which they require legal assistance
    • we provided a consent form, written in collaboration with CCdigitallaw with the recommendation of using it concurrently to the interviewing process
  • students' awareness: the lack of general knowledge about copyright and open access issues on the part of students is slowing down the opening of journal content for risk management issues
    • we suggest to organise a special training tailored for the students' needs.
  • the limited experience of the editorial team with OA and CC licences
    • we assisted the editorial team is selecting the CC license (CC By-SA 4.0), indicating the preferred attribution and creating a new community on Zenodo and uploading the open content.
Implementation
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Lessons Learned
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Artichoke is a interesting case study that showed the challenges of Open Access in the fields of arts, design and music, related, in particular, to third parties material and sensitive data. More important, it provided a compelling case for situations when opening is not always possible nor desirable. Being a students' journal, it is a platform for experimentation whose 'closeness' can actually benefit the students' needs.

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Iride


Iride

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Description of the Publication
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Iride is the journal of the Department of Business, Health and Social Economics (DEASS) at the University of Applied Sciences and Arts of Southern Switzerland (SUPSI). It represents the multidisciplinary nature of the department and offers reflections from its three areas of expertise - economics, health and social work - as well as from the areas in which it is active (research, basic and continuing education). The journal has been published biannually since September 2016.

Implementation of Open Access
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Starting point
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The collaboration with Iride got off to a good start since all issues of the journal were already immediately available online for free on the webpage and e-periodica. The editorial team needed only some technical support in implementing open access. The case study was conducted within a collaboration between the projects GOAL and Open Science for arts, design and music.

Challenges and recommendations
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  • Open Access requirements: the editorial team needed support in implementing Open Access: how to proceed, what was needed, how to write an open access policy.
    • we provided assistance listing the key requirements for a journal: the selection of a CC open licence, the inclusion of a DOI and 'how to cite' recommendation per each article, the agreement of an Open access policy and its publication online
    • we provided models and examples
Implementation
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  • Diamond Open Access: with the selection of open licence CC BY-SA 4.0 and a no-embargo policy, Iride is a Diamond Open Access publication
  • Open Access policy, expected publication online in November 2024
Lessons Learned
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The magazine was already available online free of charge and without embargo. It was therefore only a matter of assisting the editorial team in choosing a free licence and drafting an Open Access policy. As a case study, Iride demonstrates both a willingness to share and a need of support with the implementation of open access requirements that have been easily be solved with a little assistance.
Didattica della matematica. Dalla ricerca alle pratiche d'aula


Didattica della matematica. Dalla ricerca alle pratiche d’aula

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Description of the Publication
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Didattica della matematica. Dalla ricerca alle pratiche d’aula (DdM) is a biannual, Open Access, Italian-language journal. The journal is aimed at researchers in mathematics didactics and teachers working in schools. It is produced by the Mathematics Didactics Competence Centre (DDM) of the Department of Education and Learning (DFA) at SUPSI. Articles undergo a double-blind peer review.

No publication fees are charged to authors since the costs of the publication are funded by the department in collaboration with the Department of Education, Culture and Sport (DECS), Repubblica e Cantone Ticino. Current and past issues are available on the journal website. The journal is listed in DOAJ. The Creative Commons licence used is CC BY 4.0. Authors retain unrestricted copyrights and publishing rights.

Implementation of Open Access
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Starting point
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The institutional journal is Open Access and already listed in DOAJ.

Challenges and recommendations
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Didattica della matematica. Dalla ricerca alle pratiche d’aula did not present any challenge.

Implementation
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In this instance, there has been no need for assistance since the journal was already in open access. On the contrary, the journal has been used by the OS-ADM team as a good example of open access institutional publication.

Lessons Learned
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Didattica della matematica. Dalla ricerca alle pratiche d’aula showed how Open Access is already implemented within SUPSI institutional publications.
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