Open Science for Arts, Design and Music/Calendar

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OS-ADM   Project   Calendar   Training   Guidelines   Case studies   Publishers   DMP   Report   Credits  

Training programme[edit]

Calendar of the project[edit]

2021 Preparation of the project[edit]

  • Done Project design
  • Done Definition of the schools involved and the local teams
  • Done Meetings to present the proposal
  • Done Involvement of partners and stakeholders
  • Done Informing networks about the project
  • Done All project partners sign the project

2022 Focus on the Production of the Guidelines[edit]

Done SUPSI signs the contract with swissuniversities

Due date Title Type of action Actions needed from the Local Teams Centralised team
February 2, 2022 Kick-off meeting online Meeting Kick-off meeting online
By February 11, 2022 Data and plan
  1. Each school identifies at least 3 case studies they wish to work on
  2. Each school provides the list of the people involved in the local teams (researchers, librarians, people involved in the implementation of open science...) and the name of a reference person
  3. Each school can suggest members of the Steering Committee
By March 15, 2022 Essays Local teams submit the description of case studies and major problems and needs on a template provided
By March 30, 2022 (Meetings) Individual meetings to clarify issues about case studies’ problems and needs
By June 22, 2022 Review Local teams submit the review of the structure of the guidelines. The structure includes the list of issues addressed and the selection of case studies. The centralised team involves experts and consultants to address the problems and the case studies selected for the guidelines
By June 22, 2022 Data and plan
  1. Local teams provide the program of local training for 2023 with the identification of the target groups
  2. Local teams provide the list of journals and publishers to negotiate OA
June 22, 2022 Online meeting with the partners Meeting Local teams participate in project meeting online about:
  • Review of the current work
  • Discussion about the structure of the guidelines
  • Plan for the webinars and training
  • Plan for the contacts with publishers
 The structure of the guidelines is sent to the Steering Commiteee
June 30, 2022 Online meeting with the advisory board Meeting
By July 18, 2022 Report Local teams receive the interim report with the proposal of webinars for 2023
September 29, 2022 Design workshop at SUPSI in Mendrisio Meeting Design workshop at SUPSI in Mendrisio
By September 30, 2022 Review Local teams review the first draft of the guidelines The centralised team makes the final editing and review of the guidelines
By October 28, 2022 Local teams receive the final version of the guidelines The guidelines are sent to the Steering Commiteee
October 24-30, 2022 Communication/ dissemination/ training Open Access week: organization of local events
November 3, 2022 Meeting with the partners at SUPSI in Mendrisio Meeting Local teams participate in project meeting at SUPSI in Mendrisio, Ticino
Workshops with Erzsébet Tóth-Czifra, DARIAH-EUU Training Workshop about “Information systems for Arts and Humanities scholars: Tips and tricks to open a bigger window on arts research than what the print publication culture allows”, by Erzsébet Tóth-Czifra, DARIAH-EU
Workshop with Suzanna Marazza Training
3 Webinars with Noa Bacchetta, Brigitte Vézina and Günther Giovannoni Training
  • Iolanda Pensa, SUPSI – Introduction “Open Science for Arts, Design and Music”
  • Noa Bacchetta, self-employed lawyer and lecturer – “The challenges and opportunities of Swiss laws related to cultural heritage and Prolitteris”
  • Brigitte Vézina, Creative Commons – “The challenges and opportunities of Creative Commons licences for GLAMs - galleries, libraries, archives and museums”
  • Günther Giovannoni, Fonoteca Nazionale Svizzera (Lugano) – “The challenges and opportunities of collecting, storing and sharing sounds (Gramophone)”
November 3-4-5, 2022 GLAMHack the Swiss Open Cultural Data Hackathon at SUPSI in Mendrisio Communication/ dissemination/ training GLAMHack the Swiss Open Cultural Data Hackathon at SUPSI in Mendrisio, Ticino - Local teams can participate in the event with workshops related to open data in the fields of arts, design and music
November 16, 2022 Online meeting with the partners Meeting Local teams participate in project meeting in preparation for the annual report Centralised team offers clarification and support to local team
December 5, 2022 Online meeting with the advisory board Meeting
By December 15, 2022 Report Local teams submit the annual report of activities and expenses (cash and in-kind)
  • Documentation about research practices in the field of ADM
  • Communication is focussed on the project partners and stakeholders.

2023 Focus on the Training[edit]

Due date Title Type of action Actions needed from the Local Teams Centralised team
February 1, 2023 Online meeting with the partners Meeting Local teams participate in project meeting to validate annual report Centralised team presents annual report
February 8, 2023 Webinar Creative Commons and Open Science for Arts, Design and Music: Session 1 Attending training Participation in the webinar organised by the centralised team
February 15, 2023 Webinar CCDigitalLaw: Copyright in Switzerland Attending training Participation in the webinar organised by the centralised team
March 8, 2023 Webinar Creative Commons and Open Science for Arts, Design and Music: Session 2 Attending training Participation in the webinar organised by the centralised team
April, 2023 Organising training Each school organizes a training for researchers/teachers/collaborators with the support of the centralized team. Local teams can also include in their training the Creative Common Certificate program, addressing Educators & Academic librarians. https://certificates.creativecommons.org
April 5, 2023 Webinar Creative Commons and Open Science for Arts, Design and Music: Session 3 Attending training Participation in the webinar organised by the centralised team
April 19, 2023 Webinar: A conversation with ProLitteris Attending training Participation in the webinar organised by the centralised team
April 26, 2023 Webinar: Introduction to DARIAH/DARIAH-CH Attending training Participation in the webinar organised by the centralised team
May 3, 2023 Webinar: Wikidata for Arts and Humanities Attending training Participation in the webinar organised by the centralised team
May 31, 2023 Webinar: Introduction to Data Management Plan: Specifics of Data in the Arts and Humanities Participation in the webinar organised by the centralised team
June 7, 2023 Online meeting with the partners Meeting Local teams participate in project meeting and provide feedback on training programme Centralised team presents results of training programme
June 26, 2023 Webinar: Open Access to cultural heritage: Ethical issues Participation in the webinar organised by the centralised team
September 13, 2023 Webinar: Local Contexts: Supporting Indigenous Data Sovereignty and Cultural Authority in Collections and Data Participation in the webinar organised by the centralised team
By October 2023 Organising training Each school organize workshops/course/seminars for their students to include Open Science within students’ curricula.
By October 2023 Networking Negotiation with the identified national publishers and journals
October 2023 Communication/ dissemination/ training Open Access Week: organization of local events
November 15, 2023 Online meeting with the partners Meeting Local teams participate in project meeting in preparation for the annual report Centralised team offers clarification and support to local team
December 4, 2023 Online meeting with the advisory board Meeting
December 13, 2023 Webinar: Open Design: the updatable life of physical artifacts Participation in the webinar organised by the centralised team
January 31, 2023 Report Local teams submit the annual report of activities and expenses (cash and in-kind)
  • Annual report (Jan 2023), interim report
  • 2 meetings
  • Production of 3 webinars
  • Training and coaching to trainers
  • Training and coaching to researchers
  • 3 schools involved in the project organize workshops/seminars/courses related to Open Science for their students.
  • Communication is focussed on the project partners and stakeholders.
  • Institutional website with guidelines, recorded webinars and other documents (June 2023)

2024 Focus on the National and International Publishers[edit]

  • Annual report (Jan 2024), interim report
  • 2 meetings
  • Final report (Dec 2024)
  • Relationships with 3 national specialised publishers in the field of ADM
  • Implementation of OA on institutional publications (70%)
  • Documentation about practices of publishers specialised in ADM in the field of Open Access
  • Networking with international publishers in the field of ADM to support 5 in Open Access
  • Relationships with DOAJ
  • Public presentation of the project results with invitation to journals and publishers (May-June 2024)
  • Public presentation of the project results and publishers involved (Oct 2024)
  • Communication and dissemination of the project guidelines and tools at a national and international level, within the institution and among researchers and students
  • Communication involves publishers (international and national), and it focusses on disseminating the project results
Due date Title Type of action Actions needed from the Local Teams Centralised team
January 2024 Data and plan Local teams suggest further relevant international publishers and publications in the field of ADM to the centralized team
18 January 2024 Webinar: OS-ADM and GOAL in conversation with the SNSF Attending training Participation in the webinar organised by the centralised team
19 January 2024 Webinar: (Un)limited Options – Open Access and multimedia publications Attending training Participation in the webinar organised by the centralised team
23 January 2024 Webinar: OS-ADM in conversation with Edizioni Casagrande Attending training Participation in the webinar organised by the centralised team
24 January 2024 Webinar: OS-ADM in conversation with Mētis Presses Attending training Participation in the webinar organised by the centralised team
25 January 2024 Webinar: OS-ADM in conversation with Triest Verlag Attending training Participation in the webinar organised by the centralised team
January 31, 2023 Report Local teams submit the annual report of activities and expenses (cash and in-kind)
By October 2024 Contacts Local teams negotiate with national publishers Green/Gold/Diamond OA options, with the support of the centralized team
By October 2024 Release Local teams publish institutional publications «open by default» (project websites, reports, documents, journals, magazines, books, audio and video recordings, multimedia material).
October 2024 Communication/ dissemination/ training Open Access Week: organization of local events
November 20, 2024 Online meeting with the partners Meeting Local teams participate in project meeting in preparation for the annual report Centralised team offers clarification and support to local team
December 2, 2024 Online meeting with the advisory board Meeting
December 15, 2024 Report Local teams submit the annual report of activities and expenses (cash and in-kind)

2025 Follow up[edit]

  • Folow up activities
  • Maintenance of the website
  • Collecting requests for a review of the guidelines
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