Wikimedia user groups/Requirements

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Wikimedia user groups are intended to be simple and flexible affiliates with far fewer requirements than chapters and thematic organizations. Even affiliates hoping to become a chapter or thematic organization are not expected to meet the requirements for those affiliate models to apply for Wikimedia user group recognition.


Eligibility requirements

The requirements to set up an officially recognized Wikimedia user group are meant to be light-weight and easy to follow.

  1. Three active Wikimedia editors
    At least 3 members with 300 or more contributions to a Wikimedia project on a registered account that has existed for more than 6 months in good community standing (meaning they are not currently suspended or otherwise prevented from participating). While user groups should welcome the input of people who are not active contributors to the Wikimedia projects, and are required to allow new members to join, they should not stray too far from the community. An active involvement of contributors to the Wikimedia projects is necessary to enable a user group to bring its real-life initiatives to life in the Wikimedia projects.
  2. Agree to Wikimedia user group agreement and code of conduct
    Your group must agree to the Wikimedia user group agreement and code of conduct - which outlines basic expectations of Wikimedia user groups, such as on-wiki documentation of activities, operating within Wikimedia guiding principles, and compliance with the Trademark policy.

If your user group application is not able to meet these criteria you are still welcome to apply but we would like to have a small motivation on why you think these criteria are not important to your initiative. Please address these two questions in your motivation

  1. How would your user group contribute to the mission of the Wikimedia Movement
  2. How does the background of the founding members contribute to the success of your user group

Examples of applications that could have good reasons for not meeting the criteria are things like research groups or other initiatives which do not require you to be an active contributor.

Please be aware that if you do not meet the three criteria outlined above, the Affiliations Committee will need more time to discuss your application (and hopefully approve it), this might also involve some more communication with the founding members of the user group application, so please watch your inbox for mails on this topic so that you can respond to them quickly.


Comparison of requirements for affiliation models
Requirement Chapters Thematic organizations Wikimedia user groups
Minimum active Wikimedia editors 10 10 3
Suggested minimum members 20 20 10
Focus Geographic Thematic Any which advances Wikimedia
Mission aligned with Wikimedia Foundation MW-Icon-CheckMark.svg MW-Icon-CheckMark.svg MW-Icon-CheckMark.svg
Compliance with naming guidelines and trademark policy MW-Icon-CheckMark.svg MW-Icon-CheckMark.svg MW-Icon-CheckMark.svg
Information about group published on a Wikimedia wiki MW-Icon-CheckMark.svg MW-Icon-CheckMark.svg MW-Icon-CheckMark.svg
Plans for activities or efforts to advance Wikimedia projects MW-Icon-CheckMark.svg MW-Icon-CheckMark.svg MW-Icon-CheckMark.svg
Allows new members MW-Icon-CheckMark.svg MW-Icon-CheckMark.svg MW-Icon-CheckMark.svg
Two designated contacts for Wikimedia Foundation MW-Icon-CheckMark.svg MW-Icon-CheckMark.svg MW-Icon-CheckMark.svg
Legally incorporated MW-Icon-CheckMark.svg MW-Icon-CheckMark.svg
Amendable bylaws approved by Affiliations Committee MW-Icon-CheckMark.svg MW-Icon-CheckMark.svg
Two years of activities prior to applying MW-Icon-CheckMark.svg MW-Icon-CheckMark.svg
Requires approval by Wikimedia Foundation Board MW-Icon-CheckMark.svg MW-Icon-CheckMark.svg
Governing board elected by members, including new members MW-Icon-CheckMark.svg MW-Icon-CheckMark.svg
Activity and financial reports posted regularly on Meta-Wiki MW-Icon-CheckMark.svg MW-Icon-CheckMark.svg
Typical development time 2-3 years 2-3 years 1-4 months
Projected time for approval 4-6 months 4-6 months 1-3 weeks