Setting up an internal Wikimedia wiki

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Requests and proposals Setting up an internal Wikimedia wiki
This page describes the creation of internal wikis for Wikimedia activities, committees, and affiliates. See Requests for new languages for information on creating a Wikimedia project wiki in a new language, and Proposals for new projects for suggesting the creation of a new project wiki.

In additional to Wikimedia's core project wikis and additional project content wikis, the Wikimedia Foundation also supports a number of internal wikis. They include public, private, and fishbowl wikis and are used by Wikimedia affiliates, planning projects, committees, and project wiki support efforts.

If you plan on setting up an internal wiki, this page will give you a starting point based on how other internal wikis have been created and organized.

Getting started[edit]

  1. Get consensus - is this wiki really needed? What will it be used for? Has the relevant community, arbitration committee, or WMF body, that is responsible for the wiki, agreed to its creation?
  2. Request a wiki be set up. The route for this is via a request through mw:Phabricator (Wikimedia's task tracker).
    1. File a task in Wikimedia's task tracker (see mw:Phabricator/Help if you have not used Phabricator before);
    2. Be sure that the task includes a URL to the local on-wiki consensus, preferably using a permanent link (click the "Permanent link" link in the toolbox, which should make the URL end in &oldid=...); the page at this URL should also link to the task;
    3. What abbreviation / subdomain (URL) will it have? Discuss with other people in the corresponding Phabricator task if needed.
      • The abbreviation should only be one level and must be a subdomain of an existing Wikimedia site, in almost all cases it should be Hosting a new domain would require a new SSL certificate purchase and setup. Instead, it is recommended that you redirect any new web domains to the subdomain of an existing Wikimedia Foundation operated domain.
        • Examples:,,
        • Not:,
  3. If the wiki needs special configuration when it is set up, then request that at the same time. Examples:
    • Who can read it?
    • Who can edit it?
    • Is account creation by approval only, or by anybody clicking on "create an account"?
    • Is email notification to be switched on? (usually yes)
    • Should certain extensions like Translate be switched on?
    • Are any special namespaces required? (For example, OTRS Wiki might have a namespace for "Response:" and "Response_talk:")
    • Are any custom settings for upload needed - for example is upload disabled, or unusual file types allowed?
  4. Be sure to follow the request on Phabricator and help answer any questions that may come up during the discussion.

Note: Your wiki will have at least one bureaucrat account, that can be used to create sysops and other bureaucrats. You will want to test that the basics of your wiki - log in; verify you have bureaucrat rights; verify the correct privacy setting and visibility exists; verify that upload works; verify that editing works. These all require setup at the server end, and once working will continue to work. You will also want to create accounts, and sysop/bureaucrat these as necessary.

Congratulations - once your request is reviewed in Phabricator, discussed, and approved - you will have your wiki!


There are many ways to set up a new wiki when it comes to pages, content, templates, gadgets, etc.

Templates, gadgets, and more

See the Starter kit for smaller language wikis for a list of general technical resources and recommendations for new wikis (not only internal wikis). These resources include guidelines on enabling gadgets and bots, importing templates, customizing the main page, configuring a wiki site, etc.

Pages setup

Sample pages describe a setup that has been used before and works well. It contains markup that you can copy and paste to create basic pages if needed. Feel free to customize it! Note: Most of this page was written in 2008, so some or all of the information in it might be outdated.

Main Page privacy

The Main Page of your wiki is always completely public. It can be seen by anyone, as can any transcluded information templates used on the main page. You also cannot delete revisions from it. So if your wiki is private, you should make your main page a "public" page for anybody, and make the main page point to a secondary (non-public) main page (i.e. Portal) for those people who have a user account on the wiki and can access that secondary main page.

See also[edit]