Talk:Programs & Events Dashboard

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This page is for user documentation[edit]

There are other pages for this tool which document development and technical features. There was no user documentation, so I made one because this tool is awesome and everyone should use it. Blue Rasberry (talk) 15:41, 19 August 2016 (UTC)

This is great; I'm really glad that you made it. We'll be starting work on the dashboard soon, so there'll be some updates for the documentation as we go along. :) -- DannyH (WMF) (talk) 16:40, 19 August 2016 (UTC)

Removing users[edit]

Hi, can anyone help? How do I remove a user who incorrectly added himself to a course? Thanks, --Vojtěch Dostál (talk) 10:08, 25 December 2016 (UTC)

Vojtěch Dostál Go to "editors" then "participation" to get a list of participants with minus signs. Click a minus sign to remove them. Let me know if that does not work. Blue Rasberry (talk) 00:06, 28 December 2016 (UTC)
Thank you Bluerasberry, that worked :) --Vojtěch Dostál (talk) 10:27, 28 December 2016 (UTC)

@Bluerasberry, do you know how long it takes for the statistics to update? Some of these 20 editors just saved their contributions a few hours/minutes ago. Thanks again for help, --Vojtěch Dostál (talk) 11:14, 4 January 2017 (UTC) Most of the changes, if not all, should be on English Wikipedia, so maybe it is caused by incorrect language settings. But I thought the tool automatically lists all edits globally as long as at least one article from the corresponding language version is listed.--Vojtěch Dostál (talk) 11:18, 4 January 2017 (UTC)

Links[edit]

User:Abittaker (WMF) and others, can links be added to the dashboard please, to documentation and feedback pages here? Thanks. Elitre (WMF) (talk) 12:07, 2 January 2017 (UTC)

Elitre (WMF) I am not sure what you mean. Are you asking that the tool at https://outreachdashboard.wmflabs.org/ link to this page on Meta? If that is what you mean, then that seems like a good idea. Blue Rasberry (talk) 22:18, 3 January 2017 (UTC)
Yup. Elitre (WMF) (talk) 12:57, 4 January 2017 (UTC)
Elitre (WMF) Go to the dashboard and look at the top. There is a button which says, "documentation". That button now leads here. Does that resolve your request? Blue Rasberry (talk) 17:29, 5 January 2017 (UTC)
It does, thanks. I still recommend making it obvious somewhere which is the main page to get related feedback. Assuming it's this one, maybe make a big "Feedback" link from the navigation template or something. TY, Elitre (WMF) (talk) 17:35, 5 January 2017 (UTC)
Astinson (WMF), you added that side box. I do not quite see how it works. May I ask you to link to the talkpage with a "Feedback" button in that box? Or alternatively, what is your opinion on how we should advertise for feedback? Blue Rasberry (talk) 19:32, 6 January 2017 (UTC)

userspace drafts[edit]

All of the courses i've been involved in running which are about creating new articles have the students begin their articles as drafts - in sandboxes - and halfway through the course program the wikipedian-teacher 'approves' the articles to go 'live'. This ensures that the article has reached some minimum standard that will (hopefully) mean it doesn't get tagged for deletion immediately, and also allows the student the time to play-around in their learning environment. It also means that only that student will be editing the article in the first period and another experienced wikipedian doesn't, by chance, come along and rapidly improve/change the assigned article before the student has had a chance.

Does this 'start in a draft, then move to mainspace' process work within the dashboard environment? Wittylama (talk) 22:35, 23 February 2017 (UTC)

Wittylama Check this out right now. These participants are editing in their sandbox and the dashboard is counting their edits and word addition. This does not add to the "article" count. Does that answer your question? Note especially the "recent edits" number, which helps me as manager confirm who is editing.
I think that it might be wise to watch your words - I am not sure if userspace sandboxes work the same way as articles in draft: space. I do not know how much these things matter but I wonder a lot about how things work myself. Blue Rasberry (talk) 23:00, 23 February 2017 (UTC)

Is it possible to change the name of a program please on the event dashboard?[edit]

Hello, I just created a program called Lausanne antenna in the Campaign: Art+Feminism 2017 and I would much appreciate the possibility to change the name of the program. Can an admin help me in either making that change or in deleting this event so that I may create a new one please? If possible I would much appreciate the chance to call the program: "Love Machine Art + Feminism antenna Lausanne 2017"
Many thanks for your help on this matter. Cheers --Gabrielle Marie WMCH (talk) 17:55, 1 March 2017 (UTC)

Gabrielle Marie WMCH Thanks for writing. If you have already advertised the link to the program that you made, then I recommend staying with it, because there is not currently a way to redirect people to a new link. There is no way to change the name of a program, and instead, the only way to get a new name is to make a new program. If you have not already promoted the link, then make a new program. It is okay to have more than one. It is best to delete the unused one after, and right now, the software will not let you do this as you must have noticed. I looked for your program and could not find it. Could you give me the link to it, so I can delete it? Thanks. Blue Rasberry (talk) 15:10, 2 March 2017 (UTC)
Thanks for your help Bluerasberry. I think we will stick with it then as the event is tomorrow and some people have already joined the program. It's called the Lausanne antenna in the Art + Feminism 2017 campaign. I realised only afterwards that the title I chose was probably not specific enough. For future reference, if I need to delete a program, may I ask you on this discussion page or is there a specific area where to file those requests? Many thanks and have a good day --Gabrielle Marie WMCH (talk) 09:10, 3 March 2017 (UTC)
Gabrielle Marie WMCH All questions or requests about the dashboard go here.
I think the dashboard works well for most cases but it really only has been shared for use for a few months, so there are still things like name changes which do not have particular proceeds decided yet. The name will be fine - the event is for you. There is a "campaign" system which categorizes events, so if you worry about the name being hard to find, make sure you put the event in "campaigns" that fit. Blue Rasberry (talk) 12:41, 3 March 2017 (UTC)

Adding to the list articles/Qs in Wikivoyage, Wikiquote, Wikidata and Wikibooks.[edit]

We are organizing our second Pentathlon and we need to measure not only Wikipedias and Commons, but also Wikivoyage, Wikiquote, Wikidata and Wikibooks. How do I add those items to our list of articles to edit.

I have managed to add in different Wikipedias (e.g. ca:Casas-Ibánez and es:Casas-Ibáñez give the same article in Catalan and Spanish) but we need to do the same in the other projects.

Thank you.

B25es (talk) 20:02, 12 March 2017 (UTC)

You can add articles from (almost) any wiki, by one of two ways:
  • Copy and paste the full url; or
  • Click the 'change' link below the article input field, and select the language and project.
Wikidata support is a little buggy if you don't use the copy-paste method; it forces you to select a language, although that will be ignored, but the link will point to a bad url until you refresh the page. A few other projects — multilingual Wikisource, the Incubator wiki — are not yet supported.--Sage (Wiki Ed) (talk) 20:19, 15 March 2017 (UTC)
Multilingual Wikisource as well as Incubator are now supported.--Sage (Wiki Ed) (talk) 23:18, 19 April 2017 (UTC)

Admin rights for P & E Dashboard[edit]

Hi everyone! From the Education Collab, we're all very excited to try out the dashboard for our various program activities and from our monthly call this week we ended up in a conversation about admin rights. Should program leaders have admin rights? What is the appropriate process for this? Thanks. --Sara Mörtsell (WMSE) (talk) 07:57, 23 March 2017 (UTC)

I believe that program leaders that are known should certainly have admin rights. These will allow them to group various programs together under the correct campaign and assist others in arranging their courses & events. So +1 from my end. :) Shani Evenstein 16:16, 19 April 2017 (UTC)
@Sara Mörtsell (WMSE) and Esh77: I have been granted some rights on the PED --not sure they are admin rights, though-- and it sure helps. BTW, have you launched the new functionalities to enable automatic edits? I have just released a draft on the education newsletter about it. You should definitely go for it. Hope you are well. --Joalpe (talk) 03:18, 1 October 2017 (UTC)

Need translation administrator's help[edit]

Right now there are only 3 paragraphs can be translated in this page. But actually the English page has expanded. If you see other languages, you can only see the top 3 paragraphs are translated. --Liang(WMTW) (talk) 09:36, 24 April 2017 (UTC)

New name / design[edit]

Hello all!

As I have become a heavy user of the Dashboard, I have realized it is --at least in Portuguese-- too hard to use the full name of the tool (Programs & Events Dashboard). Moreover, it makes little sense to say the name of the tool in Portuguese (Painel de controle), as this is not the name of the tool on the website --plus, the name on the site (Outreach Dashboard) is different from the name on-wiki (Programs & Events Dashboard). This is confusing, IMHO.

I suggest we consolidate an 'international' name for the tool --maybe just 'Dashboard'. What do you think?

Moreover, it'd be nice if we could come up with a logo for the tool. I guess we should wait for discussing the name of the tool before we do the logo.

Any thoughts on these issues? Thanks all. --Joalpe (talk) 03:15, 1 October 2017 (UTC)

Joalpe I agree, I would like to change the name. "Dashboard" is better but maybe that name is too general.
I think that comparable tools for other media platforms include Tweetdeck, Hootsuite, and en:Sprinklr. There are lots of these tools and professional management of online communities is a major business sector. If we rename this, then I think that the name should reflect the various groups which use this tool:
  • Wikipedia community groups and chapters who are doing in-person peer to peer outreach
  • Expert partner institutions, such as in science, medicine, the arts, or museums, which are sharing their expertise on Wikipedia and using the tool to track the impact
  • Universities, which have student groups as new editors under professors who mostly are unfamiliar with Wikipedia editing
  • Researchers who set up instances of this tool without engaging with editors at all, but who want information on what Wikipedia editors do
The name "Dashboard works". I think that I prefer the term "wiki" somewhere in the name, like "WikiDashboard" or "WikiDash". Riffing off other familiar names, it could be "WikiDeck" or "WikiSuite". There are already tools called "WikiMetrics", but I think that the dashboard is a better use for that term than the current tool set called by that name.
Whatever name we choose, it should be accessible, and easy to say because lots of people will have to speak it outloud, and the words have to be easy to say in all languages because this tool already has multilingual support. Do you have other suggestions to consider? I agree with you about the logo. This project needs a logo because I can easily imagine hundreds of media professionals showing the logo in routine media presentations all organizations throughout the world, perpetually. Someday Wikipedia engagement will grow professionally in the same way that all universities, etc have staff investments in twitter, Facebook, blogging, and the rest, and the dashboard provides the metrics justification for putting stafftime in Wiki engagement. Blue Rasberry (talk) 13:20, 17 October 2017 (UTC)

Where new Dashboard users can go for help[edit]

Hello all. I'm a huge fan of Wiki Ed's Dashboard and greatly appreciate the work that's been done to adapt Dashboard here, in the WMF space, to be used for other Wikipedia-related programs, events and campaigns. Reading through the posts on this page, it seems that there's global interest in the platform, which is really exciting. Congrats to all involved.

I'm currently using a high-level project page for the course I'm leading now with public library staff.

In the next few weeks, I'm considering what and how to introduce the Dashboard to new participants who are developing plans of action to incorporate Wikipedia editing at libraries -- for staff training, for book clubs, for info literacy.

However, first as I'm looking around, I realize I'd like to understand more clearly what kinds of support they can expect from WMF when using Dashboard to run a class or an editing event and where to go to get it? Pinging User:Astinson (WMF) User:Bluerasberry User:DannyH (WMF) User:Sage (Wiki Ed) -- hi! and thanks for guidance! Monikasj (talk) 18:46, 16 October 2017 (UTC)

@Monikasj: So far as I know, I am the only person who has ever offered peer to peer support for the general public in using this tool. Wiki Ed has organized the development of the tool and provides staff support for using the tool only to university instructors in the United States and Canada. Various developers at the WMF have at times done software development for the tool and very limited community surveys on its use.
In summary - no support whatsoever is promised. Although I give a little support, I do it on my own schedule and favor assisting established Wikipedians. Personally, I have the opinion and have personally seen many new users use the tool without support, but I recognize that for your program you need a safety net. I think all of Wikipedia needs this safety net, especially since in my opinion so much Wikimedia outreach and institutional buy-in depends on users being able to get data for this tool.
If I were to make the best recommendation that I could to you on limited information and my understanding of your resources, it would be for you to commit to be the short term point of contact for using the tool for your community base. I can commit to supporting you, and also to making referrals to you to other Wikipedians who use the tool. Although Wiki Ed support is probably out of scope for your public library outreach, it would be worthwhile for you to be familiar with the service and support they offer. As for WMF staff support - they can speak for themselves, but I think they are not ready to offer it. Alternatively, I do think the WMF would support a grant application from any Wikimedia community member with an institutional affiliation who could commit to being a liaison for use of this tool.
It is kind of a sticky situation! However, I am a big fan of this tool. I feel that this tool more than any other single intervention has resulted in more and deeper institutional partnerships than any other single outreach project. The calculation is subjective, but I am comfortable saying that this tool has been an essential component of Wiki NYC's recruitment of not fewer than 1000 hours of volunteer engagement including not fewer than 20% of those hours being from paid expert staff at organizations. We have had great returns with this in NYC and I expect the same for your program, even though I am continually anxious about the lack of commitment from the WMF and other stakeholders in ensuring that the tool always stays in working order and anyone with problems gets sufficient support. Blue Rasberry (talk) 18:59, 16 October 2017 (UTC)
Agree with you, Bluerasberry the PED is a great resource. I am planning to produce a short video on basics to use the tool --it'll be in Portuguese, though. I have not done before, as we have only enabled automated edits recently. --Joalpe (talk) 02:37, 17 October 2017 (UTC)
@Monikasj: Generally, we plan to support the Program and Events Dashboard around its documentation, trainings at movement events, and maintaining the existing features. There are written trainings for the dashboard on the dashboard itself. There is also a continually growing community of practice around the tool, which can be accessed through the normal community forums (Facebook groups, etc), where folks can triage problems they are having. The Community Programs team, and other teams in the Community Engagement Department at the Foundation, also think the Programs and Events dashboard will be an important tool for organizers who are organizing events and developing evaluation strategies -- so it's not going anywhere anytime soon. We plan to continue collecting feedback on this version of the tool, for if we get the opportunity to continue developing it in the future.
Feel free to ping Tighe Flanagan TFlanagan-WMF as well on the Education Team.Astinson (WMF) (talk) 20:11, 17 October 2017 (UTC)
Bluerasberry, Astinson (WMF) and Joalpe hello and wow -- my gratitude for your speedy responses to my post here and the thoughtful ideas and brainstorms. Your responses have exactly the information I needed, my many big thanks!!! Monikasj (talk) 15:24, 24 October 2017 (UTC)

Wikimedia Project Grant Applicants[edit]

Sejal khatri (User: Sek2016)
Hello Everyone! I am Sejal Khatri, I work on the Wikimedia Programs & Events Dashboard project. In the past I have developed the user profile pages and worked on enhancing the overall usability of the Dashboard. It has been an exciting experience for me to work on an impactful project with amazing people. That's why, I plan on continuing my work on the Dashboard project by the means of Wikimedia project grant. It would be great if you could give some feedback to strengthen my application. Link to my Proposal. —The preceding unsigned comment was added by Sek2016 (talk) 18:21, 17 October 2017 (UTC)

French link not supported ?[edit]

Hi there, I'm trying to setup in french my own program but all articles added are modified in en: instead of staying within the french wikipedia. I tried by copying full link or by selecting de language. Each time, after a refrech, the link is modified as en: ...

My program : https://outreachdashboard.wmflabs.org/courses/UCL/Venez_Contribuer

One of my editor : w:fr:Utilisateur:Emmanuelle_FLE

And a link towards a modified article by this user : w:fr:Linguistique_de_corpus

Tks for the help Ogoletti (talk) 12:53, 14 November 2017 (UTC)

@Ogoletti: Hey. Not sure I got what you are saying. I looked onto your list of articles and they all redirect to French Wikipedia. --Joalpe (talk) 16:29, 14 November 2017 (UTC)
@Joalpe: On my /articles page, the link to the project page appear as (en:Wikipédia:Programme d'éducation Benelux/UCLouvain/Semaine contributive 2017-2018) but redirects indeed towards the french wiki. It's also shown as not existing. At first I thought that this meant that the edits were not taken into account, but it seems that now, it's working better. And I see now, that an article that I modified is also mentionned, without me adding it to the project. So all the editors subscribed to the program will have all their modifications listed on the project page ? Without having to 'assign' articles ? Thanks ! Ogoletti (talk) 07:57, 15 November 2017 (UTC)

Refresh of the statistics[edit]

Hello there,

It's me again.

We began our contributive week here at UCL but the tool doesn't seem to take the articles into account. I don't know if there is a delay before the numbers are updated.

But here some articles were created and updated and it's not shown in the stats. It's just enough to take a look at the recent contributions of w:fr:AuCeCla. But there is no mention of those articles on the program page.

Thanks for the help Ogoletti (talk) 17:41, 27 November 2017 (UTC)

To be clear, my program page on outreach is : https://outreachdashboard.wmflabs.org/courses/UCL/Venez_Contribuer and the stats I talk about are those at the top. Ogoletti (talk) 07:42, 28 November 2017 (UTC)
There is often a delay in refreshing the numbers. If you still don't see numbers that look accurate after 24 hours please let us know! Also, make sure your start and end dates/times are accurate just to be safe. Tighe Flanagan (WMF) (talk) 14:36, 28 November 2017 (UTC)
Hi @TFlanagan-WMF:, if you take a look on the program page, you can read (in small on the right under the stats) : According to the last system update. Last update: 4 days ago. And it wasn't indeed updated since monday. I read here : Programs_&_Events_Dashboard/Using_the_Dashboard#Metrics_and_tracking that I had to wait 24h, that's why I asked. I found here : [1] and here : [2] that a '/manual_update' should work, but it didn't on my page... It should be doable though.... Any more info on this ? Thanks Ogoletti (talk) 08:34, 30 November 2017 (UTC)
@Ogoletti and TFlanagan-WMF: Hi. There seems to be a delay, indeed. My course page informs me no update has taken place in the last 4 days, though I know statistics should have changed as new content was produced. I have reported this through the "Report a problem" tab. --Joalpe (talk) 14:35, 30 November 2017 (UTC)
I experience the same problem too with lags of up to 1-2 days. I'm not sure what "last update" is supposed to mean, but it certainly doesn't mean "these are the up-to-date stats as at that time". The curious thing is that if you download an activity spreadsheet, it often does contain the more recent activity but this isn't reflected in the "headline numbers" on the dashboard. One of the problems with the dashboard is that the program participants know about it and they like to check it at the end of a session and they expect it to be up-to-date. They know that article histories and user contributions are always up-to-date so they don't quite understand why the dashboard (which after all is just an aggregation of users and articles) isn't. If we hosted dashboard on individual Wikipedias rather than Meta, could we get the dashboards to run closer to real-time? Kerry Raymond (talk) 21:49, 3 March 2018 (UTC)

add languages[edit]

Also, for another program (https://outreachdashboard.wmflabs.org/courses/UCL_-_Institut_des_langues_vivantes/Wikithon_multilingue) I'd like to add follow up of edits on other language wikipedia. The option was available when creating the program, but not anymore in the edit tool. Any tips ? Ogoletti (talk) 07:42, 28 November 2017 (UTC)

If you are wanting to capture activity on multiple wikis/languages, make sure that you have at least one "assigned" or "available" article from the languages you wish to include. It looks like you have English and Japanese articles listed now. Each program will have a "home" wiki, which is the default it will use, but having more languages listed will force it to look at those wikis too. Hope this helps -- does that answer your question? Tighe Flanagan (WMF) (talk) 14:40, 28 November 2017 (UTC)

New contact for Wikimedia UK[edit]

Hi all. As Richard Nevell has, for the next 12 months, moved on to other pastures; I'll now be the contact at Wikimedia UK. His departure came rather quickly, so any help would be appreciated. I need to create this year's program for Swansea University - a follow up of LAA319 - Competition Law using the clone / template button. Do I need authority to do this, as an Admin or Organiser? Or can the instructor from the university also be the Organiser? Or both? Robin Owain (WMUK) (talk) 11:35, 5 February 2018 (UTC)

User:Robin Owain (WMUK): In order to clone a program, you need to be an instructor/facilitator for that program. It's intended to be used by instructors who are teaching the same course they taught previously. In this case, though, the last program looks like it was built from the Wiki Education assignment wizard, which will lead to some problems if cloned... in particular, it won't include the training modules that are probably intended (because it's got references to the Wiki Ed training modules, which are no longer present on P&E Dashboard, instead of the newer non-Wiki Ed versions that are now available). If it's not the same instructor, the best option is probably to start a new program rather than cloning it, and copy over all the parts you want to keep. If it is the same instructor, they can clone it (and add additional instructors if needed), but they'll need to insert the training modules they want afterward.--Sage (Wiki Ed) (talk) 23:20, 5 February 2018 (UTC)
Thanks Sage. Yes, the instructor and myself are new to the Dashboard. I'll go ahead as suggested but please keep an eye! Thanks again! Robin Owain (WMUK) (talk) 08:55, 6 February 2018 (UTC)

Article view data[edit]

Is it possible to annotate the article view data with the start date from when those views commenced being counted? This is an issue where the dashboard is being created after the program has commenced. For example, this is a dashboard I created for our 2017 1Lib1Ref. For some time, it didn't show any article views and I thought, oh well, I guess that just a limitation I have to be live with as it was set up months afterwards. But then I noticed that it had begun to track article views, but I would like to know "from when" as clearly it's not the normal "from the time first edited by a progam participant". Kerry Raymond (talk) 21:56, 3 March 2018 (UTC)

Filtering of courses[edit]

There seem to be only sorting options for the list of courses of given program. Is there also a way to filter it?

Example: How to leave only currently active courses?

Programs & Events Dashboard/Using the Dashboard#Navigating the dashboard says: You can browse all active programs from this tab, and use various filters to sort and search through the events. ~ Where are those filters? --11:31, 9 May 2018 (UTC), Utar (talk)

@Utar: The reference to filters was wrong. You can sort the list of courses, but you cannot currently filter it. Being able to filter for active courses is a good idea; I've added an issue for it.--Sage (Wiki Ed) (talk) 17:03, 9 May 2018 (UTC)
OK, thanks. The better if it will be part of url so one can thus have a link to List of currently active courses. --20:43, 9 May 2018 (UTC), Utar (talk)

Campaigns and programs[edit]

At the moment, you can get the full statistics for programs but not for an overall campaign, so you have to download all the individual program statistics, filter out any duplicates (as a user could be captured by multiple programs within a campaign), and then get your grand totals. Can this be automated please? Thanks Kerry Raymond (talk) 05:13, 14 May 2018 (UTC)

@Kerry Raymond: which statistics do you mainly intersted in? From the /campaigns page, you can download the (poorly named) "course data" CSV for a campaign, and it will have the main stats for each of the programs in that campaign. Filtering out users who have the same contributions counted in multiple programs is going to be tough, though, because different programs may have different settings for which edits count and which ones don't.--Sage (Wiki Ed) (talk) 21:08, 14 May 2018 (UTC)
To give a precise example, if I look at this program, I can see the Action "Download stats" from which I can choose various stats but my favourite tends to "Edits Data" (as that seems to be the most comprehensive for a variety of analyses). Now it is part of this campaign but I cannot see how to get the same "Edits Data" for the campaign as a whole, but it does appear I can go to any of the programs in it and get that "Edits Data". I just want to get that "Edits Data" in one big CSV instead of tediously getting it separately for 20 programs. While it might be an issue for some campaigns, I don't think different settings would be an issue for this campaign as it's not category-limited. Basically I would like to be able to get at the campaign level, the same stats choices as I can at the program level, just aggregated across all of its programs. Dealing with duplicates or any kinds of different settings can be left for me to sort out. Kerry Raymond (talk) 07:03, 15 May 2018 (UTC)
@Kerry Raymond: I've added an issue for this. It's a good idea. We'll add something like this at some point.--Sage (Wiki Ed) (talk) 16:42, 25 May 2018 (UTC)

Request for feedback from media contributors[edit]

Hello Wikimedians! As a part of my Outreachy project, I will be working on improving the support for photo/media contribution campaigns on Wikimedia Programs & Events Dashboard. We are looking for media contributors as well as people who organise media campaigns and will be willing to share their input about their experiences with the dashboard. Those of you who work most closely with the dashboard would be best qualified to help us understand how we can identify and prioritize additional improvements. Requested people who would like to be contacted for the same can leave a reply down here. Thank you for your help! --Urvaxhi (talk) 17:33, 17 May 2018 (UTC)

Interest list[edit]

Privacy policy for the Dashboard[edit]

Hi all! Is the Dashboard a "Wikimedia site" subject to the WMF Privacy policy? Sara Mörtsell (WMSE) (talk) 09:10, 20 June 2018 (UTC)

@Sara Mörtsell (WMSE): No. The Wikimedia Foundation only applies that policy to their own tools and not to "third-party developer projects on Wikimedia Labs".
At the same time, the functions of the Dashboard aligns with the intent of that privacy policy in every way that I can imagine. Do you have a question about any aspect of it? Blue Rasberry (talk) 10:41, 20 June 2018 (UTC)
@Bluerasberry: Thanks, I expected that. In order to comply with w:GDPR, I want to disclose the privacy policies of all services we use as an affiliate. I wonder if this statement applies to the Dashboard:
If my tools collect Private Information...
If you collect any Private Information from End Users, you must display this disclaimer to the End Users before you collect the Private Information:
By using this project, you agree that any private information you give to this project may be made publicly available and not be treated as confidential.

By using this project, you agree that the volunteer administrators of this project will have access to any data you submit. This can include your IP address, your username/password combination for accounts created in Cloud Services services, and any other information that you send. The volunteer administrators of this project are bound by the Wikimedia Cloud Services Terms of Use, and are not allowed to share this information or use it in any non-approved way.

Since access to this information is fundamental to the operation of Wikimedia Cloud Services, these terms regarding use of your data expressly override the Wikimedia Foundation's Privacy Policy as it relates to the use and access of your personal information.
Sara Mörtsell (WMSE) (talk) 11:59, 20 June 2018 (UTC)
@Sara Mörtsell (WMSE) and Sage (Wiki Ed): I can only speak as a community user of this project.
So far as I know, there are no "volunteer administrators" who have access to any private information. Only paid staff of the Wiki Education Foundation might have access to IP addresses of users who visit this web address, but that would only be if Wikimedia Labs gives IP addresses to people who operate tools. I do not know if that happens. Usernames and addresses are WMF held and not part of Wiki Ed.
If there is other private information in play here then it is not obvious to me. Something else strange about this is that Wiki Education - perhaps because of some funding restriction - has made tools specifically to target the United States and Canada and in past years has been assertive about this. I am not sure what that means for the GDPR. Wow, this is interesting, thanks for bringing it up. At this point I think the Wiki Education Foundation can speak. Blue Rasberry (talk) 13:33, 20 June 2018 (UTC)
Thanks Sara Mörtsell (WMSE) and Bluerasberry. IP addresses and other private information, for the most part, are not stored by Programs & Events Dashboard directly. It's technically possible to add some non-default private information, however (namely, email address and real name), and if you do add that info it will be accessible to both volunteer admins of the dashboard, and (I think) some volunteer sysadmins of Wikimedia Cloud Services (who could access it directly from the server). The WMF programs team is going to take on formal responsibility for the volunteer admin role soon, and will likely require signing nondisclosure agreements for admins.
We've never made it explicit, but I've always considered P&E Dashboard subject to wmflabs policies. Maybe it will make sense to add a link to that Cloud Services terms of use in a footer. The Wiki Education Dashboard already uses a footer which points to our own privacy policy.--Sage (Wiki Ed) (talk) 17:24, 20 June 2018 (UTC)
Thank you both for chiming in on this issue. The WikiEd Dashboard footer with link to the privacy policy looks very much like something we're currently missing for the P&E Dashboard, and as the GDPR has raised awareness of privacy over here in Europe (good thing) I do think a privacy policy needs to be better connected to the tool, if we want to be able to use it in the future. Then there is more work to be done for it to comply with GDPR, but at least it would be a crucial first step. Sara Mörtsell (WMSE) (talk) 08:56, 21 June 2018 (UTC)
@Sara Mörtsell (WMSE): Does Wikimedia Sweden or the Wikimedia community have recommended text for compliance? Is the WMF statement the best? Blue Rasberry (talk) 14:14, 21 June 2018 (UTC)
@Sara Mörtsell (WMSE): I've updated the footer to link to the Wikimedia Cloud Services terms of use. I haven't studied GDPR requirements, but if you document the necessary changes (either here or on Phabricator), I can look into implementing them.--Sage (Wiki Ed) (talk) 21:24, 21 June 2018 (UTC)

My review of the dashboard[edit]

Here are my thoughts after having used the tool (https://outreachdashboard.wmflabs.org/) for ~1 year in five courses:

  • the split into outreach one (linked above) and regular one (https://dashboard.wikiedu.org/) seems pointless and only confuses some people
  • there's little to no integration between this and Wikipedia. In the old system, while not easy to find, students and instructors where marked as such on English Wikipedia as such, through some form of user rights. Now it is impossible to know (AFAIK) if someone is involved with an education program. There're should be automated welcome messages for students/instructors and obligatory userboxes (yes, obligatory, because it would mean admins/etc. can find out the user they are about to block/bite is a student...). Student userboxes should link to the instructor talk page for ease of notification. As an instructor, every know and then I find out my student is in trouble, and nobody knows they are a) a student and b) my student.
  • Similarly, there's no automatic way to mark articles that are subjects to educational assignments (at best, we can tag them with the old en:Template:Course assignment, but this template is not even mentioned on the dashboard pages, so most instructors probably don't even know they can use it).

I will now review individual components, starting with the general feature page.

  • the Find Program / Program list page (ex. [3]) does not allow sorting of projects by instructor or institution. In fact, there's no institution page at all. In the old system we had (a bit hidden) info page like this per institution: en:Education_Program:Hanyang_University, plus a list of institutions involved at en:Special:Institutions. AFAIK the new system does not have such a feature (institution is listed on individual course page, but there's no clickable aggregate page)
  • the My Dashboard page ([4]) has links to joining, creating of finding a program, plus a list of one's current and past programs. The link t find a program is simply a duplicate of the still present link to the list discussed in the previous bullets. This page should probably be integrated with the instructor page.
  • the other three top links are for training, documentation and report an issue link to meta:Talk:Programs_&_Events_Dashboard#Privacy_policy_for_the_Dashboard. They seem clear and functional.
  • The instructor page (ex. mine) is not bad, but:
    • it defaults to English Wikipedia (contribution link). It does not allow to specify a different Wikipedia if an instructor is primarily active on a different project. This link should probably default to one's global contributions.
    • image link does not integrates with Commons, requires a file upload, and does not have any centering options, so if you want to have your face there (as an instructor, seems reasonable) you need a photo with your face in the center
    • there are unclickable links. "Commons Uploads" should link to an aggregate of individual course uploads (ex. [5]). Articles created, edited and views should provide sortable lists of articles. Currently this page does not allow one to answer questions such as "what articles of one's students are most viewed, highest quality, etc.", nor does it give lists of articles edited/created.
    • as an instructor, I'd like to know more about my students. Ex.
      • which of students in my courses where most active? Which are still editing? Which students have taken the most of my courses? Or courses total (while unlikely, it is possible for students to take wiki courses run by different instructors)

Now, a review of a course page

  • starting with the course home page (ex. [6])
    • Just like on the instructor's page, there's a total list of article's created, but there's no list of said articles to be found anywhere. I am currently maintaing a manual list at en:User:Piotrus/Educational project results, which is likely incomplete, but it's better than nothing. Dashboard failure to provide me with a list of articles created by my classes is quite annoying, and in fact it is the reason that made me write a bigger review (might as well tackle other stuff, right?)
    • the description page of the old courses, utilizing a wiki page formatting, allowed for a nicer description page designed (compare en:Education_Program:Hanyang_University/Collective_Intelligence_in_Practice:_Understanding_Wikipedia_(2017) vs [7]). My solution was, as can be seen, to create a course page on En Wiki that are linked from the dashboard.
    • What is the 'Expected Editors' definition in the infobox?
  • List of editors:
    • No support for classes working in multiple languages - editor pages, sandboxes default to English only. My students work in 2+ languages (and it's not that unusual, many classes get exchange students, etc.). I'd like to be able to specify in course setting the default language, the second language for sandbox links (so in addition to ex. English Sandboxes, there would be a link to the other language sandboxes), and an option to override this for some students with a different language. If this is not clear, here's how my class looks: 95% of students edit in English and Korean, but occasionally I get foreign students who don't speak Korean, and then they edit Chinese/French/etc. wiki, so for them I'd like to be able to manually change that link to their language.
    • Assigned articles field becomes useless with 2+ articles, instead of the article name it becomes ... (three dots) and requires clicking. I have to maintain a different list of articles my students edit in google doc for the ease of view, which is annoying (most of my students edit 2+ articles).
    • Students should be able to list articles they think they have made significant contributions too. My students can get extra credit from making edits to other articles, but there's no easy way for me to tell which are their significant projects, and which are their minor edits, I have to manually look at their contribs. I want to be able to tell them 'list your best edits for my extra credit review here' in the column that could be called 'student special projects' or such
    • All the stats for this page are limited to a single (English) wiki. Editors active on other wikis don't seem to have their edit counts and such displayed.
    • The list of editors is non-sortable.
    • I want a column with the students real name. This should be private by default (visible only to instructor students). Currently I have to mainain a separate list, where I have student real names and their wiki account names. (Newsflash: when I am grading, I need to know who user:FunnyBalloon really is...).
    • Missing columns (aka stuff I want to know): real name, total edits, recent and total edits on talk namespaces with a link to see them (I want to know if they students talk to someone else and to whom, usually this is related to them having problems and I need to know if they are engaged in discussions), number of recent and total edits to their user talk page so I similarly know someone is talking to them, edits per week/month in class, a small activity graph showing me their edits during the course duration (so I can tell students who are slacking off to start editing), a column I can see that a student was blocked with a nice big red warning for me to notice, and perhaps that they received a warning on their talk page, another one to indicate each time their edits where undone/rolled back with an easy list. And last but not least, a link to a working edit counter for their username (like [8]).
    • Too many columns? Give the editor an option to customize what columns they want to see, doh.
  • Article list
    • Too chaotic right now to be useful. It includes all articles edited by students, even if they made a single edit. No filters means that the assigned articles are effectively hidden. In theory, I can use this to find the student project article with most views - but I have to manually scroll down dozens of articles to find the first class project. Cumbersome.
    • Filters needed: 'assigned articles', 'created articles', and 'student special projects'
    • for some reason, wikidata pages are incorrectly included (ex. [9] was never edited by my students, AFAIK). Of course, non-English Wikipedia artcles are absent again.
    • no ToC to skip to the list of assigned articles at the bottom requires cumbersome scrolling down or otherwise using keyboard shortcuts
    • available articles is a nice feature, but it is currently limited to a single course page. I'd like to have an instructor-wide list of available articles I could implement for a class. What I mean is that I'd like to be able to create a list of available articles from my instructor page and assigned them to a group (category, whatever), ex. entitled 'collective intelligence', or 'everyday life', and so on. Then when I create a 2019 CI course, I should be able to load all the articles from the CI list, and for the 2019 EL course, all the article from the EL list, etc. Right now the AA list is a nice idea, but too troublesome to use (I could create a list of 100+ articles once, but don't expect me to readd it each semester...).
    • The find articles is a nice tool, through a bit random in the results it returns. This should integrate with WikiProjects list of missing articles, probably by having a separate field returning results from en:Category:Wikipedia requested articles, for example
  • Image upload list
    • Nice, but this time someone tried to be too cute and we get a tumblr feed. Sigh. It can be retained as an option, but I also want a commons-like view like [10]. Because students have major trouble with copyright and such, I would like the student uploads to clearly display copyright status and source fields. Despite my explanations/warnings/activities, my students still upload copyvios - and I sometimes learn about it weeks, months or even years later. The new tool is great for helping me see what they do on Commons, but I need more then a tumblr feed, please. (For deleted images, a link to the deletion log/summary/discussion would be very useful).
  • Activity.
    • This is the only place I see my students non-English edits...
    • Too chaotic to be useful right now. I want to be able to collapse it by student and article. I.e. I wanted to use it in class to show students what they're up to - but all we sometimes see is the last 20-30 edits of the last 2-3 people active before the class started. The list may be useful on occasion, but I want to be able to show them activity by student. Ex. a 'last week activity', where I would show them activity by student, with one line summarizing student edits: ex. John did 27 edits, including creating 1 article and uploading 3 images, Mary did.... etc. This should be expandable. This is partially available on the list of editors, but that doesn't include edits from non-English Wikipedia.
    • This is where that tumblr image list would be nice - to show a tumblr like list of recently uploaded images
    • Stuff I'd like to show to my students/see myself: articles most actively edited by students by number of edits/word count, most active students from the last week, students who did no edits in the last week

Ok, that's enough for now. I'd be happy to review any beta stuff you may have, and provide feedback in the future. --Piotrus (talk) 09:42, 28 June 2018 (UTC)

Discussion[edit]

Piotrus: Thanks so much! This kind of feedback is really useful. I'll be writing up issues for the backlog for much of this. I'll follow up on some specifics later.--Sage (Wiki Ed) (talk) 22:07, 28 June 2018 (UTC)

Connecting outreachdashboard.wmflfabs.org and en.wikipedia.org

The kinds of automated templates you're asking for are possible, if we enable edits for en.wiki (like we have for dashboard.wikiedu.org). This was proposed previously, but didn't come to a clear conclusion. I can enable editing if someone restarts that discussion and it closes with consensus to do so.

User profile pages

A bunch of good suggestions. These profile pages are pretty low priority, but I've filed issues for the ones that have clear possible solutions. No promises, but we might add a way to view all of the user's uploads from across multiple courses within the next few months, depending on how far we get with other image-related features for Urvashi Verma's Outreachy internship.

Course page
  • Expected editors

This is a field that instructors fill out when they create a course on Wiki Education Dashboard (so that we know how many students to expect, before they start enrolling). I filed a bug to hide it for courses where it's not relevant.

  • List of articles edited and created

The Articles tab has a full list of articles edited, and any that are newly created will say "(new)" after the title. We want to do some significant redesign to improve the usability of that tab, though, because it's got way too much going on right now between 'Articles Edited', 'Assigned Articles', and 'Available Articles'. Being able to filter it to just show new articles would also be a nice thing to add. I think we'll add a short-term fix of adding a ToC within the next month or two, but I'm not sure what the right design solution will be ultimately.

You can get more detailed data from the Home tab with the Download stats option. In particular, you can get a CSV of the articles edited, which includes a column to indicate which ones are new.

If you want to include articles from multiple wikis, you can do that by adding at least one assignment for a page on each wiki that you want to track. (This is a workaround; eventually, we'll let you specifiy all the wikis you want to track at the time you create the course).

  • Editor stats

These are combined stats for all the wikis that are being tracked, so if you add an assignment for the relevant wiki, it should reflect the sum across multiple wikis.

  • Real names

The basic framework for this is in place, and we show real names to the instructor if they are available. We just don't collect real names on P&E Dashboard because for most types of programs, that's not wanted. Eventually, I expect we'll add a way for users to optionally specify the "real" name they want to use for P&E Dashboard course, as well as for instructors to add in real names for students.

  • More per-editor details

This is definitely a big design shortcoming with the current user list. I think the kind of design I want to create to solve this is a sort of 'grading' mode, where you can cycle through each of the users and see a full screen of details for each one: trainings completed, list of edits, list of articles assigned and edited, uploads, per-namespace stats, links to the cumulative diff for each article. The current 'student drawer' user interface is not very satisfying, and is doesn't really accomodate the workflow of diving into the details of each user systematically, one by one.


  • Sorting editors

The list of editors is sortable (by name, recent edits, characters added, or uploads), it's just that the UI doesn't make this very clear. One of the interns might be fixing that problem soon.

  • Wikidata

Currently, we track Wikidata edits by default for all courses on P&E Dashboard. That will be optional once we fix the 'which wikis to track' issue in a clearer way.

  • Find Articles tool and Available Articles

I'm glad you like it! Pratyush Singhal is actively working on that for Google Summer of Code, and we've been doing some user testing this week. I think you'll find it feels less 'random' in the most recent iteration. Integration with WikiProject missing lists is hard to do well, just because it's not very standard (even on en.wiki, much less across languages). But later on, we might be able to integrate it with another independent tool that's being built right now for creating and managing "worklists".

Having some kind of long-term, subject specific lists of missing articles, and high-impact low-quality articles, is definitely a feature I'd like to add eventually... ideally in a way that can build on top of on-wiki workflows for curating such lists. That's a bigger problem than I can tackle any time soon, though.

  • Uploads

Improving the uploads tab is the main focus of Urvashi's internship project, and you'll probably appreciate the recent changes that are already live: you can change to a 'list' view that shows non-visual details, if you don't want the Flickr/Tumblr-style gallery view. You should sign up on the interest list above and talk with Urvashi about managing student uplopads (and I'll point her to your comments here).

  • Activity

This is good food for thought. For the most-edited articles (but not within the last week), the Articles tab is sorted by default according to bytes added. But I think adding more filtering options to the Activity feed is a very sensible direction to go as well.

Thanks again, Piotrus! Please don't hesitate to post further ideas, thoughts, and complaints whenever they occur to you! --Sage (Wiki Ed) (talk) 19:17, 29 June 2018 (UTC)

@Sage (Wiki Ed): I am glad you found it useful. I am not sure how to get in touch with the dashboard team other then here, but I'd be happy to review any new tools/ideas and help with brainstorming, coming from the 'instructor' end (and one that has a ~decade of experience with SUP wiki, as you know). --Piotrus (talk) 03:27, 30 June 2018 (UTC)

Password not accessing dashboard[edit]

Our password doesn't open the dashboard. —The preceding unsigned comment was added by CatonMA2 (talk) 14:27, 11 July 2018 (UTC)

User:CatonMA2: Are you still having a problem with this? If so, please provide additional details and I'll try to help you sort it out.--Sage (Wiki Ed) (talk) 19:03, 11 July 2018 (UTC)

Help: does not seem to be respecting end time[edit]

Hello, would anyone be able to help me? My program ended on July 10, 2018. However, when I go to activity I still see it recording activity two days later. What can I do to stop it?
https://outreachdashboard.wmflabs.org/courses/Boston_University_Libraries/Summer_18_Edit-a-thon_at_BU_(2018-07-10)/activity

Thank you.
FuniHistory (talk) 14:14, 12 July 2018 (UTC)

FuniHistory The Activity tab includes edits that happened after the end date, so that it's easy to see which users are still active after the end of the program. However, the rest of the stats will only reflect activity until end date.--Sage (Wiki Ed) (talk) 20:51, 12 July 2018 (UTC)

suggestion: automatically include facilitator(s) in list of editors[edit]

We just setup an event via the dashboard, and realized after some time that the facilitator was not listed in the editors. Just a suggestion! = Paul2520 (talk) 16:49, 28 July 2018 (UTC)

In many cases, the person organizing an event is an active editor and most of their edits are not related to the event. That's why the facilitator is not listed as an editor by default. However, you can add a facilitator as an editor as well, if you want to track their edits too.--Sage (Wiki Ed) (talk) 16:28, 6 August 2018 (UTC)

Spelling Error[edit]

https://outreachdashboard.wmflabs.org/training/editathons

The word preparation is misspelled in the last section of this page. CleverTitania (talk) 23:05, 19 August 2018 (UTC)

USer:CleverTitania: thanks, good catch! User:Astinson (WMF), can you make the spelling fix here? You're the only one who can edit that page.--Sage (Wiki Ed) (talk) 19:28, 23 August 2018 (UTC)
@CleverTitania: Thank you for catching that! Astinson (WMF) (talk) 17:23, 7 September 2018 (UTC)

unable to create program[edit]

Receiving the "Invalid language/project" error whenever I try to create a program. —The preceding unsigned comment was added by Lorcanonuaman (talk) 07:34, 4 September 2018 (UTC)

User:Lorcanonuaman: what did you have entered for the language and project, on the program creation form? Leaving both blank should default to en.wikipedia, and otherwise you need to use the two- or three-letter language code in the language field (eg, 'es') and the full project name (eg, 'wikipedia' or 'wiktionary').--Sage (Wiki Ed) (talk) 16:24, 4 September 2018 (UTC)

I am having trouble adding content[edit]

I can't seem to find out how to create the program with adding content. —The preceding unsigned comment was added by PatO1953 (talk) 19:09, 5 September 2018 (UTC)

Can't access a program that i can see in the campaign[edit]

I can see the campaign https://outreachdashboard.wmflabs.org/campaigns/universidad_n%C3%BAr__asignatura_paradigmas_de_desarrollo_socioecon%C3%B3mico_2018_ii/programs

Programs "grupo D" and "grupo C" work as expected. "grupo E" however doesn't open for me. https://outreachdashboard.wmflabs.org/courses/Universidad_N%C3%BAr/Asignatura_Paradigmas_de_Desarrollo_Socioecon%C3%B3mico_2018_II_-_Grupo_E should be the direct link to it and doesn't open for me either. --VMasrour (WMF) (talk) 05:01, 6 September 2018 (UTC)

Language problem[edit]

HI, I am the novice here. I was adviced by first man of wikipedia in Serbia to use dashboard for evaluation in a classroom. Whwn I start to make new program, it throughs me :There was an error: Invalid language/project I put Serbian, Srpski, English and each time is same result. What is a problem? All the best from Goran.

<[HH]:>[edit]

<A custom dashboard is shown in a layout similar to the per-user dashboard, but the sections are entirely configured from the URL. Because of this custom dashboards are stateless on the server side. Users or projects can simply trade URLs using an external system like a project wiki, or site administrators can put the links into the site’s.>

Cannot delete[edit]

I am not able to delete an independent program, get an error, "all campaigns have been deleted first". Ganeshk (talk) 15:07, 14 September 2018 (UTC)

https://outreachdashboard.wmflabs.org/courses/500_Women_Scientists/Atlanta_Women_Scientist_Editathon

Done (تم) button[edit]

Hi. When pressing تم (Done) button here, the page reloads rather than redirecting you to the home page. Kind Regards----مصعب (talk) 21:35, 14 September 2018 (UTC)

Recording activities from Page or Index namespace with Wikisource[edit]

We have tried to use the Dashboard for a Wikisource editathon but the tool does not record modification in Page: or Index: namespaces. Is there an easy way to add this feature ?

Assassas77 (talk) 21:28, 16 September 2018 (UTC)