Talk:Wikimedia Digitization User Group

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Re: text tutorials and OER[edit]

Please build on existing resources, like s:Category:File creation help and . --Nemo 09:18, 17 October 2015 (UTC)

Perfect Nemo, we'll be looking at the resources already available and building from there, and also creating our own pages and ask for the collaboration of the community.--Zeroth (talk) 01:10, 19 October 2015 (UTC)

Re: Rightsclearing knowledge base[edit]

Please build on s:Help:Public domain and friends. Nemo 09:18, 17 October 2015 (UTC)


It would be nice to hear what features your custom website has that make it more suitable than for the task. Can the data be sync'ed with Wikidata? See d:Wikidata:WikiProject Books. --Nemo 09:21, 17 October 2015 (UTC) it's intendend to be an index of every uruguayan author, (in public domain or not) and of every kind of work (sound, plastic works, texts, photographs, movies, etc.). It has some differences with wikisources, like the possibility to show statics of uruguayan authors by public domain vs. private domain vs. unknown status, gender, geographic location, etc. Easy way of searching works and authors by the kind of work they created, etc. Anyway, the objective of is not to sustitute wikisource, but to complement the kind of things you can do with one or the other.--Zeroth (talk) 01:10, 19 October 2015 (UTC)
Interesting. All of that seems possible in Wikidata. Wikimedia's objective is not to substitute either, but we do need to learn about the respective strengths to know what to focus on. :) --Nemo 21:57, 19 October 2015 (UTC)

Wikimedia Conference 2018[edit]

Has the group already selected participants? How are they going to be selected? Cf. Wikimedia Conference 2018/Participants' List. (Not asking for myself but for the sake of new people who never went.) --Nemo 13:16, 21 December 2017 (UTC)

Alex brollo, as a group member, do you know more? :) --Nemo 10:46, 5 January 2018 (UTC)


Where are the best places to find digitization tutorials or manuals of procedure? I've been thinking of adding some basic guidance to wikibooks:Wiki-based archival description and storage/Storage#Digitization but suspect there might already be a place for this sort of thing. Sam Wilson 01:32, 21 April 2018 (UTC)

Hi Sam, as decided in the first UG Meeting we are planning to build a meta page that will serve as a landing page for tutorials, best practices, learning patterns, etc. I'll will start this page in the next few days and ping you. As for now, you can find some information regarding book scanning in s:Category:File creation help and . Hope it helps!.--Zeroth (talk) 08:58, 21 April 2018 (UTC)
Cool, that sounds great! :) Thanks. Sam Wilson 09:22, 21 April 2018 (UTC)

Digitization projects survey[edit]

In the first UG Meeting we decided to set a survey to be sent to the affiliates regarding the digitization projects they are currently involved to get a first unified panorama of the current situation. I think the survey should have the following questions, please give us your feedback regarding additions or modifications, keeping in mind that the objective is to map the projects but not to have a deep knowledge of every project:

  • Name/Contact of the project
  • Type of collection (short description, number and kind of items)
  • How many people are involved and their specific training
  • How long it's been running
  • Hardware / software used
  • Link to results (commons or wikisource category, external site, etc.)

Anything else?.--Zeroth (talk) 12:29, 21 April 2018 (UTC)

Maybe, source of funding? Mauricio V. Genta (talk) 00:21, 24 April 2018 (UTC)
Good idea, i think we need to have an overall view of how much money is used in each project, in hardware, in paid hours, etc. (as well as its source) --Zeroth (talk) 12:15, 24 April 2018 (UTC)
Sounds good to me. Agree. --ProtoplasmaKid (WM-MX) (talk) 18:16, 1 May 2018 (UTC)
I also agree! --Pablísima (talk) 16:13, 4 May 2018 (UTC)

I think we need to ask the following questions even if this makes it a longer/more in deep survey: "How did you plan the project? (if at all)", "Which challenges did you find while making the project and how did you solve them?", and "How did you design a workflow for the project?, How many times and which aspects did you have to change after the project was in place? And which trade-offs were made to set it right?", "Which mistakes did you think that were made that could have been solved by other resources different from money (i.e. technical help, experience from other colleagues, more training)?". Mistakes made during each project are probably the best way to learn about how to change them in the future. I know that I've learn a lot of my mistakes! --Scann (talk) 17:13, 24 April 2018 (UTC)

I think this is valuable information but at this instance I would make just one question regarding these kind of issues. Like, what were/are the most commons difficulties that you've found in carrying the project ahead? (i.e. no plan written, money issues) --Pablísima (talk) 16:13, 4 May 2018 (UTC)

Learning Quarterly: November 2018[edit]

L&E Newsletter / Volume 5 / Issue 17 / November 2018
Learning Quarterly

Stay tuned
blogs, events
& more!

MediaWiki message delivery (talk) 01:10, 29 November 2018 (UTC)

Wikimedia Conference 2019[edit]

Hi everyone! The following page is available to apply as a candidate to represent this user group at Wikimedia Conference 2019 and to vote for the person of our choice: As we are very close to the deadline, the deadline to apply and define is December 16. Best regards, --Pablísima (talk) 16:23, 14 December 2018 (UTC)

2018 Affiliations Committee call for candidates[edit]

This is an update from the Wikimedia Affiliations Committee.

Affiliations Committee logo.svg

The Affiliations Committee – the committee responsible for guiding volunteers in establishing Wikimedia chapters, thematic organizations, and user groups – is looking for new members!

The main role of the Affiliations Committee is to guide groups of volunteers that are interested in forming Wikimedia affiliates. We review applications from new groups, answer questions and provide advice about the different Wikimedia affiliation models and processes, review affiliate bylaws for compliance with requirements and best practices, and advise the Wikimedia Foundation Board of Trustees on issues connected to chapters, thematic organizations and Wikimedia user groups.

The committee can include up to fifteen members, roughly half of whom are selected every twelve months for staggered two-year terms. Those joining the committee during the current process will serve a two-year term ending in December 2020.

Key skills

Being a part of the Affiliations Committee requires communication with volunteers all over the world, negotiating skills, cultural sensitivity, and the ability to understand legal texts. We look for a healthy mix of different skill sets in our members, including the following key skills and experience:

- Willingness to process applications through a set, perhaps bureaucratic process.
- Readiness to participate in political discussions on the role and future of affiliates, models of affiliation, and similar topics.
- Availability of up to 5 hours per week, and the time to participate in a monthly two-hour voice/video meeting.
- International orientation.
- Fluency in English.
- Ability to work and communicate with other languages and cultures.
- Strong understanding of the structure and work of affiliates and the Wikimedia Foundation.
- Knowledge of different legal systems and experience in community building and organizing are a plus.
- Skills in other languages are a major plus.
- Experience with or in an active affiliate is a major plus.
- Strong track record of effective collaboration (such as evidenced skills at facilitation, mediation, negotiation, and so forth) are a major plus.
- Willingness to use one's real name in committee activities (including contacts with current and potential affiliates) when appropriate.

We are looking for people who are excited by the challenge of empowering volunteers to get organized and form communities that further our mission around the world. In exchange, committee members selected will gain the experience of supporting their world-wide colleagues to develop their communities as well as personal development in guiding organizational development, facilitating affiliate partnerships, and professional communications.

Selection process

As a reflection of our commitment to openness, transparency, and bilateral engagement with the Wikimedia community, the 2018 member selection process will include a public review and comment period. All applications received by the committee will be posted on Meta at Affiliations Committee/Candidates/December 2018, and the community will be invited to provide comments and feedback about each candidate.

At the end of the public comment period, the applications will be voted on by the members of the committee who are not seeking re-election, taking into account comments put forward by the committee's members, advisors, Wikimedia Foundation staff and board liaisons, and the community. A final decision will be made by mid-January 2019, with new members expected to join later that month.

How to apply

If you are interested in joining the committee, please post your application on the nomination page and send an email announcing your application to by 31 December 2018. Your application must include the following information:

- Your full name and Wikimedia username
- A statement describing your relevant experience, skills, and motivation for joining the committee.
- Answers to the following three questions:

  1. How do you think affiliates work best together to partner on effective projects and initiatives?
  2. What do you see as the role of affiliates in the Wikimedia movement in the next three years?
  3. What do you feel you will bring to the committee that makes you a uniquely qualified candidate?

If you have any questions, please don't hesitate to contact me and/or the committee as a whole. We are happy to chat or have a phone call with anyone about our work if this helps them decide to apply. Please distribute this call among your networks, and do apply if you are interested!

Best regards,
Kirill Lokshin
Chair, Affiliations Committee

Posted by MediaWiki message delivery on behalf of the Affiliations Committee, 06:25, 17 December 2018 (UTC)

New Affiliations Committee appointments[edit]

AffCom is excited to share with you the news that the Wikimedia Foundation Board has unanimously approved the changes to the Bylaws during the last Board meeting on January 30, 2019.

This change allows the participation of User Groups in the Affiliate-selected Board seats (ASBS) 2019 process.

To read the Board's announcement, please click here

--MediaWiki message delivery (talk) 14:45, 21 February 2019 (UTC)

Help us make Wikipedia talk pages more accessible to more participants[edit]


Our team at the Wikimedia Foundation is working on a project to improve the ease-of-use and productivity of wiki talk pages. As an affiliate, I can imagine you’ve run into challenges explaining talk pages to first-time participants, or it is an consultation that would interest your members.

We want all contributors to be able to talk to each other on the wikis – to ask questions, to resolve differences, to organize projects and to make decisions. Communication is essential for the depth and quality of our content, and the health of our communities.

We're currently leading a global consultation on how to improve talk pages, and we're looking for groups that can discuss and report on their experiences using (or helping other people to use) wiki talk pages. We'd like to invite you to participate, with the user groups that you belong to. You can learn more about the consultation at and if you're interested in hosting a group discussion (on-wiki or off-wiki), you can sign up at the participant sign-up group.

If you’d like to participate or if you have any questions, please contact us and let us know. The more people participate from many horizons, the better the outcome will be.

Thank you! Trizek (WMF) 15:29, 8 March 2019 (UTC)

Call for complementary facilitators and more to get the ASBS 2019 process started![edit]

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Hi everyone, hope all is fine with you!

The next weeks will be intense, as affiliates figure out their participation in the process that will soon select 2 people for the Wikimedia Foundation Board of Trustees. Since new Bylaws established that the user groups are for the first time going to be involved in such process, a lot more support than before is certainly going to be necessary, among other things, for big and healthy conversations on the topic. Hence, please encourage members of your group to become a complementary facilitator, or sign up yourself! You can add yourself to the list on Meta or reply to me to flag availability. One person from the facilitators group should soon be selected to liaise with the Foundation Board’s Chair, María Sefidari, on behalf of all affiliates, and it may be wise to also find a deputy for them.

Finally, if you can think of any huge obstacles that would prevent your group from participating to the process (for instance, a language barrier, or lack of good decision-making mechanisms, etc.), please reach out to me directly: it is really important that we hear about them as early as possible. Thank you! Elitre (WMF) 15:23, 12 March 2019 (UTC)

Who can represent this group for ASBS 2019?[edit]

Hi all, following up on the above, the process through which affiliates will select the next 2 Board Members is in full swing, and I'm trying to understand who, on behalf of this group, will perform official actions such as casting the vote. Rodrigo is going to represent Wikimedia Uruguay, so he can't also represent this UG, and I understand Carl to be unavailable. Can someone please step up ASAP to become the point of contact, please? Thank you! --Elitre (WMF) (talk) 14:59, 2 April 2019 (UTC)

Hello, Zeroth,

My apologies for the unusual ping, but I can't tell how much this group is aware of or interested in the ongoing ASBS process. TL;DR: this group may not be able to cast a vote for the selection of the next 2 Board members next month because you currently don't have any representatives, as explained above. Please read the messages on this page for more information. Please let me know if you need further assistance. If you want to be involved, please designate a primary (voter) and secondary contact (for the associated mailing list) ASAP. Thanks. --Elitre (WMF) (talk) 10:35, 23 April 2019 (UTC)

@Elitre (WMF): Not sure I even qualify? I have some digitization projects I have been meaning to do. I'd kill me to see this group go without a representative either way. –MJLTalk 21:11, 28 April 2019 (UTC)
No worries MJL, this was recently fixed, and now the group has 2 representatives like the others. TYVM though for stepping up! --Elitre (WMF) (talk) 07:18, 29 April 2019 (UTC)
@Elitre (WMF): Awesome! Thank you for the work you all do!! :D –MJLTalk 07:40, 29 April 2019 (UTC)

Update on the Affiliate-selected Board seats 2019 process[edit]

Hi all,

The Election Facilitators met on Friday, April 5. We finalized the resolution, which is now frozen. The Board of Trustees of the Wikimedia Foundation will be asked to approve the resolution.

We have made two small changes to be more inclusive. We extended the date for compliance with AffCom reporting and being in good standing to May 7 to allow time for as many Affiliates as possible to be current with these requirements. The Election Facilitators adjusted the language in case a quorum is not met during the election.

On the talk page of the resolution one issue was raised. The issue looks like to be about a possible candidate. Affiliates will have ample time to discuss the merits of candidates during nomination time, screening time, and they can cast their votes on candidates. The Election Facilitators didn't see the necessity for this change, and left the resolution on this point unchanged.

The Election Facilitators will be Abhinav Srivastava, Lane Rasberry, Jeffrey Keefer, Ad Huikeshoven, Neal McBurnett and Alessandro Marchetti. We will welcome more volunteers to assist us in this process, to reach out to the diversity in language and gender in our communities, and do so in an advisory role.

The nomination period opens on April 15. We are going to prepare nomination pages on Meta. You can expect a call for nominations. There is a draft call, including a candidates' profile section with non-binding guidelines about experience and characteristics for nominees. You are welcome to add your insights, or discuss on the talk page.

Erica Litrenta (WMF staff) supports us in this process. She will reach out to all affiliates through mail and other channels to make sure we are up to date with (user)name and contact details of your primary contact.

On behalf of the Election Facilitators, Ad Huikeshoven 10:52, 6 April 2019 (UTC)

Update about the Affiliate-selected Board seats process 2019[edit]

ASBS 2019.pdf

Hello everyone!

  • The Resolution has been approved by the Board of Trustees;
  • Nominations phase is now open, from April 15 00:00 UTC to April 30 23:59 UTC. See the Call for Candidates and Nominations pages;
    • Community members may ask questions of the candidates;
  • Your main representative has just received an email to confirm that they are indeed the primary contact and will perform official actions on behalf of your group (such as endorsing candidates and then voting). Some groups also need to verify their eligibility status in due time, as explained in the email;
  • New content is available to spread awareness around the process - the infographic on this page has clickable links and can be translated, and a primer is available, that we hope will be particularly helpful to those new to such a process;
  • Finally, you are welcome to help with translations! Pick one page from the ASBS category and, in the next couple of weeks, please consider translating profiles of the candidates in particular.

Thanks for your attention! The Facilitators for ASBS 2019, 07:33, 15 April 2019 (UTC)

Affiliate-selected Board seats 2019 process: your representative[edit]

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Hello. The name of the only person who will vote on behalf of this group to select the next two Board members is now at m:Affiliate-selected Board seats/2019/Eligible entities. Please contact me directly as soon as possible if you need any kind of corrections there. There's only a few hours left to endorse candidates, and only the official voter can do that. I would also like to take this opportunity to remind you that you can make a difference with the necessary translations.

Appreciate your attention and your support so far! Thank you! Elitre (WMF) and Facilitators of ASBS 2019, 12:15, 29 April 2019 (UTC)