Talk:Wikimedia and Libraries User Group

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April 9 steering committee meeting minutes[edit]

April 9-10, 2018[edit]

1. The committee voted in favour of using the existing mailing list for open communication

2. Following the first meeting of the new steering committee on March 12-13, 22 ideas were expressed regarding the results we wanted to achieve as a User Group. Later on, discussion among the steering committee surfaced the need to break down these ideas into means and ends while limiting it to 5 most relevant ones. The result of the poll conducted to determine the most relevant ones are given below:

What should be our 5 primaries? (Means)

  1. Present at library conference and events (4)
  2. Make use of social media channels to help each other out during edit-a-thons, to exchange expertise and resources (4)
    • Where are the events? Can we use the user group landing page as a place to direct people to people or events that would be helpful?
  3. Showing library institutions how to build Wikipedia into their workflows and even their marketing (reference desk, skills & promotions, programming) (4)
  4. Roll out the Wikipedia + Libraries OCLC-style course on a global scale, not necessarily as one big event, but as multiple events in different regions/timezones (in 3 modules: reading and usage, editing, programming) (4)
  5. Expand campaigns like 1Lib1Ref and get librarians more involved in other campaigns (4)

What should be our 5 primary goals? (Ends)

  1. Changing perception of Wikipedia as an enemy or a competitor, but rather as a collaborator (4)
    • Means:
      • present at library conferences and events
        • Needs money unless funded by employer
      • Twitter possibly may be “super communicators”
        • Backchannel during the conference on hashtags
        • New graduate librarians, identify librarian chat sessions (eg. @ALIANewGrads
        • IFLA groups (eg @IflaPls  ; @IFLA_FAIFE ; @IflaAsiaOceania ; @wil_ifla ; …) other professional groups (eg @LIBEReurope ; @lianzaoffice ; @ALIANational ; @ALALibrary ; @NMLib_Assn; @LIASANews ; @AfLIACon …. )
      • Email (the mailing list discussed above)
      • Facebook
      • Can see engagement from #1lib1ref in Africa. Pointing to blog posts on the website. Sharing posters and flyers.
      • Library journals (eg Journal of New Librarianship; Evidence Based Library and Information Practice journal ;
      • International Community of Wikipedian Librarians
      • Important that the message is coming from other librarians rather than Wikipedians
      • Some kind of promotional campaign to get people onto our mailing list or Facebook or Twitter etc, which probably means using existing non-Wikipedia related channels to reach librarians
      • Build up a library of resources to re-use (re-use existing GLAM case study materials?) Create a new portal into it from our website, etc, selecting only those which are directly relevant
      • Librarians who Wikipedia material, first-person “I’m Wendy. I’m a librarian and I’m a Wikipedian”, could be text/podcast/video
      • Try to title them to draw the attention of particular groups: university librarians, programs for middle school etc
  2. Build the international community of Wikipedian librarians as a social professional and activist network, not just a reference resource (4)
    • Draws on some of the above
  3. Educate librarians about how Wikipedia fits in with their profession, tenure and promotion requirements, open access movement, codes of ethics, etc. (4)
    • Need to target library bosses and library educators
  4. Make the user group a centre of professional engagement, proactively coordinating outreach to library professionals and attendance at events (3)
    • Draws on some of the above
  5. Move towards Wikipedia work being Business As Usual in libraries (3)
    • Need to target library bosses and library educators
  6. Deepen understanding of how to engage with libraries and librarians from under-represented regions (3)
    • We need a full discussion here
  7. Educate librarians that Wikipedia is a community first, a research resource second(3)
    • Draws on some of the above

3. Consideration overall for communications: thinking about messaging: what is the message and what is the call to action? How can they find out more? Need a communications plan:

  • Who do we want to communicate with?
  • What channels should we use to talk to them?
  • What messages do we want to give them?
  • What call to action do we want them to do?
  • Some messaging is aimed at practitioners, some at leaders and library educators?

4. Timing of #1lib1ref

  • One time of year where there are excitement and momentum, but also an event that could happen at any time.
  • In June, will be a discussion about when #1lib1ref will land if it will continue to be in January or be repositioned in May or some other time of year.
  • Need a discussion about how to improve #1lib1ref -- going beyond CitationHunt, build competitive spirit.
  • [Incomplete]

5. Strategic plan - [yet to be devised]

@User group members (1st 50): --AVasanth (WMF) (talk) 15:59, 23 April 2018 (UTC)

@User group members (2nd 50): --AVasanth (WMF) (talk) 16:00, 23 April 2018 (UTC)

@User group members (3rd 50): --AVasanth (WMF) (talk) 16:00, 23 April 2018 (UTC)

@User group members (4th 50): --AVasanth (WMF) (talk) 16:04, 23 April 2018 (UTC)

April 24 steering committee meeting minutes[edit]

April 24-25, 2018[edit]


  1. Poll discussion - expand to user group? If so, what needs to be done next
  2. Reports from Wikimedia Conference
  3. Would we like to schedule some time for lead programs manager, WMF, to meet with this group?
  4. Status of the name change and consequences (Wiki pages, mailing lists?, whatever)
  5. GLAMWiki Conference 3-5 November 2018, Tel Aviv, Israel m:GLAMTLV2018/Welcome
  6. #1lib1ref (May 15 - June 5, 2018) m:1Lib1Ref


  1. Poll discussion needs more input from membership (possibly not all steering committee members have responded at this point).
    1. What do librarians want from this group, how do we translate some of the ideas in “means and ends” into projects that we can ask stakeholders to provide input on? We could put out the things that are rated as priorities (4) for discussion to stakeholders (eg. Facebook group, mailing list, wiki space). Would be useful to find out what’s already been done in library settings, lessons learned or blocks people found. We may get a low level of input. Connecting librarians (eg #1lib1ref new editors) into communication channels. ##Could we send a message out to their userpages/talk pages to let people who contributed to #1lib1ref to let them know about Facebook and the mailing list?
    2. How does mass messaging work, what would be possible? Autowikibrowser can be used to add messages. The goal to generate meaningful, doable and engagement points > developing community and conversation. Provide options for feedback.
    3. Can we identify any edits to the poll and pass them on to TWL’s partnership coordinator who developed the original poll in Google doc forms? Also, ask if he’s available to assist or to provide edit access.
    4. What is the best way to achieve what we need, a survey may not be the best tool? If we take the means and ends poll out to the larger group we need to narrow it down before wider engagement as some items are only of relevance to the steering committee. Would it be useful to collect some data about librarians contributing information (eg. library type, geographic location)?
    5. Can we investigate what assistance WMF can provide to the information gathering exercise?
    Agreed actions:
    Scrape the poll questions, drop into a Google doc to circulate to the steering committee to provide edits/suggestions for circulation to a wider user group audience. (Perhaps express it in terms of libraries, librarians, their community rather than this user group or its steering committee)
  2. Wikimedia Conference report
    1. Wikidata is a big topic, and a user is designing tools for delivering Wikidata workshops/training to librarians (we noted more training is needed in this space particularly for our User Group members - part of our communication role should be spreading this information out to libraries/librarians/library school students and faculty)
  3. Structured data on Commons
    1. Meetups - GLAM and also Libraries; lead programs manager, WMF is interested to connect with this group in future - perhaps via a Google hangout?
  4. Lawsuit en:Wikimedia Foundation v. NSA there will be information relevant to US librarians. Can our user group assist with the communications plan?
    Agreed actions:
    Invite lead programs manager to our next meeting hangout (2 weeks or so); check with him re. what he wants to talk with us about to determine the timing for meeting and where the group is up to.
  5. Name change
    1. Still in progress (followups to be done)
  6. GLAMWiki Conference 3-5 November 2018, Tel Aviv, Israel m:GLAMTLV2018/Welcome submissions close in next 3 days. (30 April, midnight UTC); could we do a workshop or a presentation about WLUG; a meetup?
  7. #1lib1ref new campaign has been announced for May 15 - June 5, 2018 m:1Lib1Ref
    1. Add a link to FB page and listserv to promotional emails that are circulated.
  8. (Coming out of the Wikidata discussion). Should we have an “ends” to engage with library schools/educators to get Wikipedia etc into the education of new librarians?

@User group members (1st 50): --AVasanth (WMF) (talk) 16:51, 14 May 2018 (UTC)

@User group members (2nd 50): --AVasanth (WMF) (talk) 16:52, 14 May 2018 (UTC)

@User group members (3rd 50): --AVasanth (WMF) (talk) 16:53, 14 May 2018 (UTC)

@User group members (4th 50): --AVasanth (WMF) (talk) 16:58, 14 May 2018 (UTC)

@User group members (5th 50): --AVasanth (WMF) (talk) 17:08, 14 May 2018 (UTC)

Thank you for the notice, I have read the content, if you need to spread the survey into East, South East Asia and Pacific region, let me know, I can help with that. --Liang(WMTW) (talk) 03:24, 15 May 2018 (UTC)

Parceria com a Biblioteca da UFSC[edit]

Olá, me tornei membro permanente de uma comissão da biblioteca da Universidade Federal de Santa Catarina (UFSC) sobre Fake News e estou em contato com a diretora da BU para novos projetos. Gostaria de ajuda principalmente no que concerne a ideias para projetos conjuntos. Obrigado, --Felipe da Fonseca (talk) 17:29, 21 May 2018 (UTC)

Hi, I became a permanent member of a library committee at the Federal University of Santa Catarina (UFSC) about Fake News and I am in direkt contact with the director of BU for new projects. I would like to ask for help, mainly with ideas for joint projects. Thank you, --Felipe da Fonseca (talk) 17:29, 21 May 2018 (UTC)

Daily Express access[edit]

Hi! Does any librarian here have access to the Daily Express (London)? Megalibrarygirl (talk) 17:14, 30 May 2018 (UTC)

It looks like we have access to some old issues on microfilm. Do you still need it? What date do you need? Rachel Helps (BYU) (talk) 15:15, 16 July 2018 (UTC)

2018 plan for user group activities - implementation discussion[edit]

Please share your views and suggest actionable ways to implement the top two ideas on user group activities for 2018. The poll results can be viewed on the resources page.

Engage with libraries in communities with historically low participation in Wikimedia projects[edit]


  1. We need to recruit people who speak other languages fluently. It's nearly impossible to work with marginalized communities without being fluent in other languages in my experience. I'm in El Paso, TX and Hispanic communities are often underserved. However, if you aren't bilingual in English and Spanish, you are not going to be as successful in your efforts. As for myself, I speak a little Spanish and have to bring in people who are fluent to help me in my outreach efforts. So that's my idea. Megalibrarygirl (talk) 18:17, 15 July 2018 (UTC)
  2. My idea is to contact library associations to identify those efforts in other latitudes. I am a Spanish speaker and I know some people that can help to do what Megalibrarygirl propose. --Hiperterminal (talk) 10:39, 16 July 2018 (UTC)


Serve as ambassadors for the idea that Wikimedia work is business as usual in libraries by sharing case studies and communicating the benefits of engaging with Wikimedia[edit]


  1. My own experience in public libraries is just to do it. And by that, I mean, set up editathons (I usually partner with the History Museum next door). Talk about Wikipedia whenever you can. Show fellow librarians (especially in your archives) how their resources can become more visible by writing articles about local history. It's a slow burn, but worth it. Megalibrarygirl (talk) 18:21, 15 July 2018 (UTC)
  2. As a library director type, I've found that most librarians and library leaders don't realize how much community engagement statistics are available from Wikipedia on many levels (groups, GLAM projects, individual articles). Also, it is important to know how much referral traffic to your library website comes from Wikipedia and track important topics in your institution's collection. I've been sharing this for my institution. So, let's share this data for other individual libraries. Perhaps, the user group could host a survey to ask what percentage of referral traffic to your library website comes from Wikipedia? TeriEmbrey (talk) 14:32, 16 July 2018 (UTC)


Internet Archive[edit]

Hi! Does anyone on this User Group know any of the folks who work with the Internet Archive? Megalibrarygirl (talk) 18:21, 15 July 2018 (UTC)

Are you referring to Wikipedians who have worked with Internet Archive? I'm pretty sure Andrew aka Fuzheado helped with Archivebot. Rachel Helps (BYU) (talk) 15:10, 16 July 2018 (UTC)
Yes, Rachel Helps (BYU). I'd love to make some connections and pick some brains. :) So, Fuzheado, can we talk? Megalibrarygirl (talk) 16:28, 16 July 2018 (UTC)
Hi, yes we've worked closely with Mark Graham and Wendy Hanamura of Internet Archive, so I can certainly send an introduction. Ping me by email if you can and I'll send an intro. -- Fuzheado (talk) 01:21, 17 July 2018 (UTC)

Wikimedian in Residence at the Scottish Library and Information Council[edit]

Hi! I just wanted to introduce myself. I'm the Wikimedian in Residence at the Scottish Library and Information Council and you can find out more about my project on my Wiki GLAM page Wikipedia:GLAM/SLIC. My role is to work across all the public libraries in Scotland to establish public libraries as quality content creators in the digital sphere, and to provide open access to freely usable content about Scottish culture via Wikipedia. The residency started in August 2017 with my colleague Sara Thomas (WMUK) and I took over from her in May 2018. I'm currently helping public libraries access training and kickstart their own Wikipedia projects in a number of locations across Scotland. I've been following the work of Merrilee and Wikipedia + Libraries project, it's given us some great resources to tap into. I also wanted to flag that we'd like to use the Wiki Loves Libraries campaign in October to activate a number of Scottish Libraries to run Wikipedia events or create new pages on Wikipedia. If anyone has an objection, please feel free to get in touch on here or on my talk page. I look forward to hearing from you. Delphine Dallison (talk) 08:57, 16 July 2018 (UTC)

Hi @Delphine Dallison: Is Wiki Loves Libraries making a comeback? I think it died out for a while. Best of luck to you. Rachel Helps (BYU) (talk) 15:12, 16 July 2018 (UTC)
Hi @Rachel Helps (BYU):! Yes, I know Wiki Loves Libraries died out back in 2014, but we'd be keen to bring it back (maybe as a small pilot in Scotland?) because we think it's a great initiative and for me it would fit in well with my project. So I'm throwing it out here to see if there are any objections and also to see if anyone would like to take part in it outside Scotland. @Merrilee: has been doing a fantastic job of training up librarians in the US, so maybe they would be interested in a cross-Atlantic collaboration? Just seeing what might stick... ;-) Delphine Dallison (talk) 16:35, 16 July 2018 (UTC)
@Delphine Dallison:, that sounds interesting! I confess that I don't know exactly what a Wikipedia Loves Libraries event entails. Is it mostly promoting Wikipedia and Wikipedia literacy in a library? Rachel Helps (BYU) (talk) 18:38, 16 July 2018 (UTC)
Rachel Helps (BYU) The Wiki Loves Libraries campaign used to run throughout October with events culminating around Open Access Week, which this year will be from the 22nd till the 28th October. The idea is to get as many libraries as possible taking part in Wikipedia events and promoting Open Knowledge, which ticks all the boxes for my residency. I'm going to try and contact the Wiki Loves Libraries previous organisers and find out what they say. Delphine Dallison (talk) 21:58, 16 July 2018 (UTC)
Delphine Dallison if you are doing editathons with libraries in the area, that's awesome. Would you be interested in partnering with Women in Red do some virtual work? (We'd run all the virtual stuff on our end.) We also help editors clean up references and can guide newbies. The only catch is that we focus on women, women's works and people who are in gender minorities. But I don't think we've focused on Scotland in a while. Just an idea. :) Megalibrarygirl (talk) 20:24, 16 July 2018 (UTC)
Hi Megalibrarygirl! So one of the objectives of my residency is to promote the creation of content of underrepresented topics, which falls under two categories: content about Scottish culture and content about women. Although we haven't run yet any Women in Red events per say, I promote it during every training session and it's part of the metrics I get measured on. Ewan McAndrew also runs monthly Women in Red editathons in Edinburgh as part of his residency at the University of Edinburgh. At the moment, I'm letting the libraries choose the topics they wish to work on, but it's good to know that I can offer them the opportunity to partner up with people like you if they want to run a specific Women in Red event in future. We might have one of those coming up in October on the Isle of Skye, looking at the history of Suffragettes from the island and the surrounding area. I'll keep you posted once I know more. Delphine Dallison (talk) 21:58, 16 July 2018 (UTC)
Delphine Dallison thanks! :) Megalibrarygirl (talk) 00:02, 17 July 2018 (UTC)