User:Dimi z/WMBGUG Budget 2015

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statusDRAFT
WMBGUG Budget 2015
Wikimedia activities in Bulgaria have successfully taken place for years. So far, this has happened largely without the support of the Wikimedia Foundation and its affiliate network. The goals of Wikimedians of Bulgaria for 2015 are to set up an organisational structure to assist volunteers in their work and to deepen co-operations that haven't reached full potential.
target1. Communications
Popularise Wikimedia, its projects and and Free Knowledge in Bulgaria.
2. Volunteer support
Set up infrastructure to assist volunteers working on free knowledge projects.
3. Co-operations and initiatives
Central focus on increasing quality and output of already successful initiatives.
strategic priorityIncrease reach
Improve quality
start dateApril 15
start year2015
end dateApril 15
end year2016
budget (local currency)12,600 BGN
budget (USD)7,832 USD
grant typeGroup
non-profit statusYES (TBC)
contact(s)• tbd@wikimedia.bg• tbd@wikimedia.bg

Goal[edit]

  • Increase public awareness of Wikimedia, its projects and Free Knowledge
  • Improve quality of content produced within current digitising co-operations
  • Support volunteers by providing an organisational credibility and simple access to financial support (microgrants)

*Increase online and offline volunteers *Increase membership of Wikimedians of Bulgaria

Plan[edit]

Activities[edit]

Communications
  • Flyers and banners
  • Media campaign
  • Representing Wikimedians of Bulgaria at relevant conferences
Volunteer support
  • Microgrants
  • Providing "organisational face" for representational and organisational purposes
  • WikiSeminar
Cooperations and initiatives
  • Start of technology pool (at first to support State Archives co-operation project - PHASE I)
  • Higher education programme

Agenda[edit]

April
  • Approval of grant by end of month (target)
May
  • Set up necessary financial and organisational infrastructure
  • 15th: Start of budget year
  • 15-28th: Agreeing on details with state archives agency
  • 15-28th: Start of procurement for technology pool
June
  • Board approves technology pool order
  • Microgrant rules and pages are set up and programme is promoted
July
  • XYZ

Impact[edit]

Target groups[edit]

  • Wikimedia project community (Volunteer support)
  • Higher education students (Higher Education Initiative)
  • Bulgarian Cultural institutions (Digitisation technology pool)
  • Bulgarian society at-large (Communications)

Fit with strategy[edit]

For 2015 Wikimedians of Bulgaria will focus on the following two Wikimedia Movment Strategic Goals:

  1. Improve quality
  2. Increase reach

Therefore:

  • Communications and Higher Education activities will improve understanding and usage of Wikimedia projects
  • Volunteer Support activities (e.g. microgrants and organisational support) will involve volunteers also offline, thus reaching new groups of volunteers
  • Technology Pool activities to unlock the potential of already existing co-operation projects by digitising new high quality types of content
  • New hight quality content coupled with communications efforts will increase awareness for free knowledge in general and Wikimedia projects in particular - a precondition for increasing private and public participation in Bulgaria

Measures of success[edit]

Communications
  • Media appearances (newspaper/TV/radio)
  • New volunteers (online and offline)
  • Number of media contacts acquired
  • New UG members
  • Co-operation requests
Volunteer support
  • Reimbursement of volunteer costs for free knowledge projects
  • Number of volunteer initiatives with direct content impact
  • New volunteer engagement
Co-operations and initiatives
  • Digitisation & upload of content that was technologically off-limits until now (maps from national archives due to large format)
  • Partnering with neighbouring countries for regional technology pool
  • University projects (# of universities and # of participants)
  • Writing up and sharing experiences & best practices by university project leaders

Resources and risks[edit]

Resources[edit]

  • People
  • Already executed projects
  • Parterships

Risks[edit]

  • Lack of external funding
  • Low amount of own funding
  • Young user-group without experience as an organisation yet
  • Part of the success depends on engaging new volunteers, which can't be guaranteed

Budget[edit]

Please provide a detailed breakdown of project expenses according to the instructions here. See Budget Guidelines. Grantees are subject to line-item scrutiny of expenses. Changes to the approved budget beyond 10% in any category must be approved in advance.

Project budget table[edit]

Resources[edit]

Number Category Item description Unit Number of units Cost per unit Total cost Currency Notes
1 Volunteer support Microgrants one-off cost reimbursement 10 100 1000 BGN Unbureaucratic aid to support financial burdens of direct impact volunteer work
2 Communications WMBGUG borchures and banners 2 banners; 400 brochures 2+400 2x100+400x0.5 400 BGN To popularise group and increase membership.
3 Co-operations Digitisation technology Large format, hi resolution scanner 1 7000 7000 BGN Phase I of technology pool project to improve quality and content of digitising projects
4 Volunteer support WikiSeminar Per person 20 20 400 BGN Food and drink for a day.
5 Communications Conference representation public events 3 100 300 BGN Stand, travel, food & drink
6 Co-operations Higher education Free Knowledge/Wikipedia courses seminars/workshops/modules 5 500 2500 BGN Information material for students; prizes; give-aways; travel support & other reimbursements for educators; promotional events
7 Co-Operations/Volunteer support/Communications Organisational and legal cost legal fees/insurances/organisational costs 4 250 1000 BGN Legal fees, organisational costs, domain name costs, insurances for technology pool

Total cost of project[edit]

12,600 BGN

Total amount requested[edit]

Total amount requested from the Project and Event Grants Program.

12,600 BGN

Additional sources of revenue[edit]

  • Membership fees (estimate) - 200 BGN
  • Donations (estimate) - 300 BGN

Non-financial requirements[edit]

  • Free give-aways from the WMF store would be appreciated, as small scale production ineffective
  • We would like to have an experienced Wikimedian (current or former AffCom or WMF Board member) as "godparent" to help us take the first steps in the global Wikimedia movement

Discussion[edit]

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