User:Humetheresa/Sandbox/Administrator Funding Jun15-Dec15

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WM ZA/Administrative Funding Jun 2015 to Dec 2015
This application aims to support the continuous employment of a full time Administrator for the remainder of 2015, as well as to cover administrative costs to be incurred by the Chapter for this period.
targetTo support Wikimedia ZA as a Chapter and all language communities in SA
strategic priorityIncreasing Reach, Increasing Participation, Improving Quality
start date1 July
start year2015
end date31 December
end year2015
budget (local currency)ZAR 266,600.00
budget (USD)USD 21,776.60
grant typeOrganisation
non-profit statusYES
contact(s)• douglas.i.scott(_AT_)
organization• Wikimedia South Africa


This grant application is an extension of the Administrator Bridging Funding Grant made by the Wikimedia Foundation from 1 December 2014 - 30 June 2015.

The purpose of this application is to extend the employment period of the full time Administrator until the end of 2015. This appointment has assisted in the professionalisation of Chapter as well as the expansion of logistical capacity

The Administrator has shown herself to be a versatile, organised, adaptable and hard working addition to Wikimedia ZA, and has been a great asset to the chapter. In her time with the organisation, Wikimedia ZA has been able to address general housekeeping requirements and reach out to the greater Wiki-community in South Africa.


The purpose of this grant application is to continue the employment of the Administrator until the end of December 2015. Our initial intention was to fund this position through an APG Grant but our application has since been withdrawn.

We believe that the continued employment of the Administrator is an essential part of the Chapter's vision of creating awareness within various communities and expanding on existing projects and activities, not only in South Africa, but also Africa as a whole.


The following activities are envisioned for the Administrator for the latter part of 2015.


  • General Auditor Liaison
  • VAT and NPO registration
  • Monthly internal bookkeeping
  • Project reconciliation
  • Banking
  • Processing of Expense Claims
  • Petty Cash


  • Funder Liaison
  • Compilation of grant reports
  • Complication of grant applications
  • Website and Social Media administration
  • Mailing list administration
  • Weekly newsletter
  • General Office Administration
  • Filing system administration
  • General correspondence from Chapter
  • Management of press database
  • Human Resource Management when required
  • General Housekeeping
  • Survey, Metrics & Evaluation Management
  • Request for Geobanner notifications
  • Liaison with Wikimedia Foundation
  • Membership outreach and management

Small Language Activities[edit]

  • Daily communication with Afrikaans community on talk page
  • Afrikaans Writing Competition
  • Afrikaans Wikipedia community on Facebook
  • Africa community facilitator
  • Chapter outreach

Project Management[edit]

  • Project facilitation
  • Liaison with stakeholders
  • Event planning and implementation
  • Competition facilitation
  • Advertising and Marketing
  • Africa outreach coordinator

The Chapter aims to engage in three projects for this period :

A separate PEG Grant request will be completed for these projects with detailed information on outcomes, impact and reach.


Target readership[edit]

All the editing communities in South Africa will benefit from the continuation of this position. We further believe that, as the only Chapter in Africa, we are in an ideal position to reach out to and coordinate existing and new user groups throughout Africa.

Fit with strategy[edit]

This position increases the capacity of the Chapter for outreach and facilitation.

Increasing reach[edit]

The continuation of this position will ensure the visibility of WM ZA within the SA community and will also ensure that activities throughout Africa increase and are supported.


The continuation of this position will further increase the visibility of the Chapter. In the time that the Administrator has joined the Chapter, we have already seen an increased number of participants through various outreach initiatives.


We believe that for the first time, WMZA is in a position to reach out to the broader wiki-community in South Africa. This is the first step in ensuring that a greater number of articles / edits / contributions are made to Wikimedia. As the only Chapter in Africa, we are also in an ideal position to facilitate the creation of African specific content on various Wikimedia projects.


As a Chapter we have come a long way in establishing credibility of the Chapter. Not only in South Africa among local editors / contributors, but also across various Chapters and communities in Africa.

It is interesting to note here that only 31% of the editing community had knowledge of the existence of the Chapter.

Measures of success[edit]

Not only have we seen an increased number and diversification in the projects that the Chapter has been able to undertake, but we have been able to align the Chapter with all the legislative requirements in the South African context.

The Administrator will continue with (but not limited to) the following activities :

  • Logistical activities related to the successful implementation of Wikimedia ZA projects
  • Bi-annual reviews and progress reports
  • Awareness campaign
  • Community & Chapter Outreach
  • General Administration
  • Marketing & Advertising
  • Membership Administration
  • Finances

We consider WM ZA as a crucial key player in reaching out to the Global South and a hub to Africa. Through various projects we aim to increase the South African editor pool, and engage with other communities across Africa to extend Wikimedia projects. We have laid the groundwork for this in the months prior to this application, and we aim to continue enhance and strengthen these in the months to come.

Addressing the needs of the Wiki-community in South Africa[edit]

WM ZA is currently conducting an evaluation survey in the South Africa context (the first) to reach out to the community as a large.

In the preliminary findings of this report, the following are noted (some statements quoted) :

  • 31% of the responding community has heard about the Chapter and it's activities in South Africa
  • The need for more material to influence people to start contributing to Wikipedia
  • Tutorials on how to contribute to Wiktionary and other projects
  • Increased awareness
  • Thumbs up to Wikimedia for the good work
  • Nice to see something happening in South Africa
  • Wikipedia has great potential and by expanding funding resources they could increase access
  • The survey is a great idea
  • Keep on sharing world information
  • Thanks for showing interest in me as an editor
  • More African history needs to be documented
  • Not sufficiently protected in South Africa which is hugely dominated by white users
  • Increased visibility
  • Awareness of South African language versions
  • Mobile editing
  • Introduction to students and lecturers
  • Promote local content
  • More edit-a-thons
  • Assistance on what to contribute
  • Benefits for regular editors

We believe that the community calls for greater visibility from the Chapter, and this can only be done by the continuous employment of the Administrator. Also, there is a need for general community outreach in terms of edit-a-thons, meet ups and tutorials.

An important vision for WM ZA in the next 6 months will be to launch an Afrikaans writing competition. We are acutely aware that the Afrikaans editing community is of the opinion that Wikimedia projects are only for the English speaking community. As one of the fastest growing wiki's South Africa, we believe that it is essential to launch a language specific project to engage with this community. Our hope is that through this competition, we will grow not only the editor pool, but also the number and quality of articles.

Preliminary findings on Language Proficiency as detailed in the Evaluation Survey conducted by WMZA, June 2015

Resources and risks[edit]


The Administrator is currently managed by the president of the Chapter, Douglas Scott.


WMZA has come a long way in creating an awareness of the Chapter and the movement as a whole. With the increased number and diversification of projects, we have been able to tap into communities who have not previously been aware of the Chapter's existence.

We believe that the termination of this position will have a dramatic influence on the stability of the organization. The work done over the last couple of months will, in our opinion, be undone as the Chapter will return to volunteer contributions (the Board) who do not have the time to effectively administer the Chapter, its projects and members.

As an Afrikaans speaking member of the community, the Administrator has been able to facilitate engagement with the Afrikaans editing community. It has been difficult persuading this community that the Chapter and the Foundation are interested in their growth.

Budget breakdown[edit]

Description Requested Funds (ZAR) Requested Funds (USD) Notes
Qty Rate Total (ZAR) Qty Rate Total (USD)
Core Administrative Budget
1.1 Human Resources - Full Time Administrator 7 20,000.00 140,000.00 7 1,633.65 11,435.57
1.2 Human Resources - Payroll Administration Costs 6 700.00 4,200.00 6 57.18 343.07
1.3 Telecommunication 6 1,300.00 7,800.00 6 106.19 637.12
1.4 Contingencies 6 1,000.00 6,000.00 6 81.68 490.10
1.5 Bank Charges 6 600.00 3,600.00 6 49.01 294.06
1.6 Equipment & IT Provision 1 5,000.00 5,000.00 1 408.41 408.41
1.7 Auditing Fees 1 70,000.00 70,000.00 1 5,717.79 5,717.79
1.8 Office Rental 6 2,500.00 15,000.00 6 204.21 1,225.24
1.9 Subscriptions & Affiliations 1 15,000.00 15,000.00 1 1,225.24 1,225.24
Total Core Administrative Budget 266,600.00 21,776.60

Budget Summaries[edit]

Total project budget
ZAR 266,600.00 or $21,776.60 rounded total as calculated to be R12.2425/1USD on 03/06/2015 using latest exchange rate
Total amount requested
ZAR 266,600.00 or $21,776.60 rounded total as calculated to be R12.2425/1USD on 03/06/2015 using latest exchange rate
Are there additional sources of revenue that will fund any part of this project? List them here.

Non-financial requirements[edit]





Community notification[edit]


Do you think this project should be selected for a Project and Event Grant? Please add your name and rationale for endorsing this project in the list below. Other feedback, questions or concerns from community members are also highly valued, but please post them on the talk page of this proposal.