User:Humetheresa/Sandbox/Project Funding June15-Dec15

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statusDraft
WM ZA/Project Funding Jun 2015 to Dec 2015
This application aims to support three projects planned for the remainder of 2015.
targetTo support Wikimedia ZA as a Chapter and all language communities in SA
strategic priorityIncreasing Reach, Increasing Participation, Improving Quality
start date1 July
start year2015
end date31 December
end year2015
budget (local currency)ZAR 396,500.00
budget (USD)USD 32,387.18
grant typeOrganisation
non-profit statusYES
creatorDiscott
contact(s)• douglas.i.scott(_AT_)gmail.com
organization• Wikimedia South Africa
website• www.wikimedia.org.za


Background[edit]

The Chapter aims to support a vibrant multilingual and multicultural content community that generates and disseminates content that is used and understood by the local and global community.

In doing so, it facilitates contributions to the commons of African knowledge, and promotes free access to knowledge in all South African languages in order to support development.

It encourages the collection and dissemination of information about, but not exclusive to South Africa, and contributes to the creation of free and open knowledge in South Africa.

Goal[edit]

The following are the key objectives/goals of the Chapter.

  • To develop and support the South African Wikimedia communities
  • To protect, preserve and promote local culture, other African Wikimedia communities and the greater communities of free culture and open software
  • To support and facilitate the sharing of knowledge in all South African languages
  • To spread awareness of the Wikimedia projects as a significant resource within universities, archives, museums and other relevant communities, and to actively engage with them
  • Act as a conduit between editors, writers and specialists within the community to support the growth and sustainability of high quality local content
  • Increasing membership of WM ZA

Strategy[edit]

Wiki Loves Monuments[edit]

Wiki Loves Monuments South Africa Logo.svg

The aim of this project is to encourage and facilitate the capturing and upload of photographs of South African heritage sites or monuments under free licensing during heritage month (September). This includes encouraging those who upload media, to write about their monument of choice on Wikipedia, in their local language of choice. Through this competition we aim to not only increase the quality of photographs on Commons, but also the number of active participants.

Twenty years into democracy, South Africa has a lot to offer in terms of documents, media and information with historical importance. Not only since the inception of democracy, but also prior to the post-apartheid era. Various sites of historical importance are targeted in the above projects. The aim is to engage community members from all walks of life - whether it be students, learners, heritage enthusiasts, heritage foundations or subject experts - to capture as much information as possible to preserve our rich history for generations to come. We aim to inspire participants to contribute to Wikipedia in terms of improving articles, creating articles or uploading new content and media which can be used on Wikipedia or other related Wiki projects.

This is the 4th year that WM ZA will run the competition locally.

Content Generation[edit]

We envisage the following content generation for this project:

Activity Outcome
Wiki Takes (Town) / Scavenger Hunts x 3 events 100 images added
How-To Workshops 15 images added
Competition Entries 4 000 images added to Commons
Competition Entries 16 000Mb of data added

Although we have seen a decline in the number of submissions for 2014, statistics show that there have been an increased number of participants and number of submissions per individual. The 2014 competition focused on increased quality instead of number of submissions and we were happy with the results. For the 2015 leg of the competition, we want to encourage a greater number of uploads with more participants.

Statstics[edit]
Wiki Loves Monuments SA Statistics 2012 - 2014





Joburgpedia[edit]

JoburgpediaLogo.svg

The aim of this project is to increase Wikipedia coverage of iconic historical buildings around Johannesburg. Through various cooperative structures and partnerships, we want to encourage the donation of important historical information, documentation, images and media to Commons and Wikipedia for use of future generations.

As with Wiki Loves Monuments, this project aims to preserve the rich cultural history South Africa has to offer.

Our first step to introducing measures to accurately ascertain the quality of contributions, is with our Joburgpedia Writing Competition (Phase 1). Two events have been held to date with educators and learners from 35 schools across Gauteng who have entered the competition.

Participants are required to submit entries which conform to Class B and above with the following minimum requirements :

  • The article must be suitable referenced with inline citations where necessary.
  • The article reasonably covers the topic and does not contain omissions or inaccuracies.
  • The article has a defined structure.
  • The article is reasonably well-written.
  • The article contains supporting materials where appropriate.
  • The article presents its content in an appropriately understandable way.

Although we aim to encourage the submission of quality content and media, this cannot always be guaranteed. Through various workshops and upload marathons, we wish to educate participants on what is required and to encourage quality contributions that can be used across various Wikimedia projects.

Content Generation[edit]

We envisage the following content generation for this project:

Activity Outcome
Edit-a-Thons 5 articles improved
Schools Outreach 15 articles improved
Training & Upload Marathons 15 articles improved
Training & Upload Marathons 10 new articles added
Wikipedian in Residence 40 articles added or improved
Wikipedian in Residence 50 images added to article pages
QR Installations 10 articles improved
Statistics[edit]
Joburgpedia 2014 activity score card
QR Plaques[edit]

QR coded plaques will be installed next to blue plaques in Johannesburg at 10 pre-selected sites. This enables users to scan the QR code and this directs them to the Wikipedia article on the specific heritage site. Edit-a-thons will be held at these sites to make sure that the Wikipedia page is correct or updated where necessary. Additional information can also be provided. We have requested an amount of R 5 520.00 from the City of Johannesburg to support the installation of the plaques.

The Project[edit]

We believe that Joburgpedia is one of our most successful projects to date and strongly believe that we are able to contribute a great wealth of information to Wikipedia and other related projects. Although our work at the Johannesburg Heritage Foundation was very successful last year, it was only a scratch on the surface of an untapped, rich history of South African heritage documents and media.

We have kept our expected outcomes as realistic as possible but expect to exceed them by far. In 2014 alone, our anticipated 250 photographs were surpassed by 609 uploads. We believe that appointing an additional Wikipedian in Residence is certain to double this amount.

In addition to the regular activities surrounding this project, we are introducing new aspects to the project as well :

  • Introducing the Writing Contest into schools with training and support provided by our institutional partner
  • Although we are working very hard with stakeholders to digitise these documents, the fact remains that there is a great deal of history that is yet untapped. We include with our funding application a contribution (half of the cost) to funding a smoke detection and suppression system at the Johannesburg Heritage Foundation Research Centre
  • Additional training and support offered by our Institutional Partner at ConHillEdu to volunteers on editing Wikipedia and writing new articles
  • Schools outreach project with the aim of targeting a school in a local township and support and train on Wikipedia as part of the curriculum (based on the success of Sinenjongo High), teaching them the importance of referencing, grammer and improving their writing skills in general.
  • The appointment of an additional Wikipedian in Residence

The project is divided into 4 phases which we envisaged to run from 2013 to 2016. The initial phase in 2013 was targeted at Johannesburg to Soweto. The second phase in 2014 targeted the Johannesburg Inner City. On this project we increased the number of GLAM institutions who were willing to work with us from 2 to 5 (Including the Satyagraha House a museum where Mahatma Ghandi lived). We increased content and participation on local languages and we had 19 new users of which 50% were women. On the third and the fourth phase of the project our focus will be more into covering the Johannesburg Skyline and the other Johannesburg surrounding townships. We also realized that there's a lot of work that needed completion on the 2014 phase of the project hence we are looking at having 2 WiR based at our GLAM institution. As we are phasing out content from 2014 we will be simultaneously working on the working on 2015 going forward.

We had 9 female participants at events in 2014 and we expect thsi number to increase to at least 18 this year. Our focus was mainly Wikipedia but we are looking at increasing more focus on other Wiki projects as well, Perhaps Wiki Commons or Wiki Varsity.

In 2014 we created a lot of stubs. This year our focus is on quality articles. Learning from the work we have done at our GLAM institution we noticed that this was because there is a low count of reliable references on the internet that could support our work. Much of the citations and the references are found on the archives of the same GLAM institution which needs more time for research to do the proper citations. Hence having 2 Wikipedian in Residence will help in digitizing the photographs, making the proper archival research and creating quality and complete articles.

Wikipedian in Residence[edit]

Our first ever Wikipedian in Residence completed a term at the Johannesburg Heritage Foundation in 2014. This institution contributed a great deal of content but there is much more that needs to digitised and captured for future generations. More information on the work of the Wikipedian in Residence can be found here and content uploaded from the Johannesburg Heritage Foundation can be found on Commons. We aim to continue with this partnership in the coming year by budgeting for 2 positions for a period of 6 months.

WM ZA requests funding to pay two salaries for the period as well as a small digitisation allowance. The two institutions decided upon will provide the space, support and facilities for these residents.


Wiki Loves Afrikaans[edit]

Wikipedia-logo-af.png

For the first time, the Chapter is aiming at engaging with the Afrikaans Wikipedia community which currently has a small number of editors / contributors with the aim of expanding this Wiki in terms of content. Phase 1 of this project will be aimed at introducing a writing contest with the support of various Afrikaans Speaking Institutions, encouraging people to contribute on a subject matter of choice.

Participants are required to submit entries which conform to Class B and above with the following minimum requirements :

The article must be suitable referenced with inline citations where necessary.
The article reasonably covers the topic and does not contain omissions or inaccuracies.
The article has a defined structure.
The article is reasonably well-written.
The article contains supporting materials where appropriate.
The article presents its content in an appropriately understandable way.

Through the introduction of an Afrikaans specific competition, we aim to increase the number of contributors / editors to the Wikipedia community and to establish a relationship with existing editors. As a Chapter, we have never had the capacity to do this before.


Content Generation[edit]

We envisage the following content generation for this project:

Activity Outcome
Writing Contest 10 articles added
How-To Workshops 20 articles improved
Community Outreach 15 participants
Edit-a-Thons 15 new articles

Partnerships[edit]

Western Cape Heritage[edit]

This partner is committed to support Wiki Loves Monuments and has signed a 3-year Memorandum of Agreement contributing and amount of ZAR 15 000.00 per annum to the competition. They wish to increase participation from the Western Cape and an increased number of content on Cape Town heritage sites on Wikipedia. Their sponsorship supports outreach activities and prize money that is confined to activites and entrants from within the Western Cape. In addition, they provide the following :

  • Provide a database of all conservation bodies registered in terms of the National Heritage Resources Act
  • Provide a comprehensive list of all declared heritage sites across the Western Cape
  • Provide additional information related to sites such as the statements of significance
  • Provide a liaising officer to WMZA

In 2015, the amount unspent in 2014 will be spent on hiring an intern for two months to increase the data integrity of Heritage Western Cape's database of listed heritage sites and update that information on Wikipedia. Activities will include:

  • Verify and input GPS location of heritage sites and flag sites that need onsite verification
  • Research and update the GPS coordinates in the Heritage Western Cape database
  • Update the GPS coordinates and other details of all sites with reliable and checked coordinates on Wikipedia

The intern will be managed by Heritage Western Cape and will work in a space provided.

Johannesburg Heritage Foundation[edit]

This partner came on board with Joburgpedia in 2014 and hosted the first ever Wikipedian in Residence. They contributed a great deal of content but there is so much more that needs to digitised and captured for future generations. More information on the work of the Wikipedian in Residence can be found here and content uploaded from the Johannesburg Heritage Foundation can be found on Commons. We aim to continue with this partnership in the coming year.

Conhill Education Programme[edit]

This partnership which took form in 2014 has grown from strength to strength. This year, various volunteers from the programme will be assisting WM ZA with the Joburgpedia Writing contest. Though their connections, they are involving 50 schools to collaborate on Wikipedia. WM ZA will provide training to volunteers who in turn, will provide participants with training on how to edit Wikipedia. The project leads, Bobby Shabangu and Dumisani Ndubane will head this project. The launch and follow-up edit-a-thons for Joburgpedia Phase 1 has already been held at this venue. ConHillEdu has proved to be an invaluable partner in schools outreach.

City of Johannesburg[edit]

This City of Johannesburg has just confirmed their partnership with WM ZA to fund the project in 2015. They will cover the following costs :

  • Installation of QR Code Plaques
  • Half the cost of catering for further edit-a-thons
  • Prize for Winning Contest

Impact[edit]

We consider WM ZA as a crucial key player in reaching out to the Global South and a hub to Africa. Through various projects we aim to increase the South African editor pool, and engage with other communities across Africa to extend Wikimedia projects.

Wikimedia Commons has a relatively poor representation of African contributions or these are of moderate to acceptable quality. Through various projects we aim to increase the value of media on Commons.

Through past events we have been able to improve our credibility as a chapter and movement. We have been able to build relationships with various institutions who share our vision of access to knowledge for all, free of charge.

Target readership[edit]

All the editing communities in South Africa will benefit from the continuation of this position. We further believe that, as the only Chapter in Africa, we are in an ideal position to reach out to and coordinate existing and new user groups throughout Africa.

Fit with strategy[edit]

This position increases the capacity of the Chapter for outreach and facilitation.

Increasing reach[edit]

The continuation of this position will ensure the visibility of WM ZA within the SA community and will also ensure that activities throughout Africa increase and are supported.

Participation[edit]

The continuation of this position will further increase the visibility of the Chapter. In the time that the Administrator has joined the Chapter, we have already seen an increased number of participants through various outreach initiatives.

Quality[edit]

We believe that for the first time, WMZA is in a position to reach out to the broader wiki-community in South Africa. This is the first step in ensuring that a greater number of articles / edits / contributions are made to Wikimedia. As the only Chapter in Africa, we are also in an ideal position to facilitate the creation of African specific content on various Wikimedia projects.

Credibility[edit]

As a Chapter we have come a long way in establishing credibility of the Chapter. Not only in South Africa among local editors / contributors, but also across various Chapters and communities in Africa.

It is interesting to note here that only 31% of the editing community had knowledge of the existence of the Chapter.

Measures of success[edit]

Despite its global reach, Wikimedia ZA is in close contact with Wikimedians around the country and beyond the borders of South Africa. To reach out to those Wikimedians we are not aware of, we are currently conducting a survey which will enable us to determine a few key metrics of South African users. This Survey is conducted via Qualtrics and can be viewed here. This information will be used to tailor requirements for future events.

Wikimedians’ activities - increased edits, number and (African) content of new articles, use of diverse languages and networks - are primary indicators of success.

Additional soft indicators are as follows :

  • Personal growth
  • Increased self-confidence
  • Increased general knowledge
  • Renewed interest in South African topics
  • Potential economic impact on the communities to which Wikimedians belong
  • Multiplier effect on Wikimedia ZA’s other programmes

With the increased human resources capacity, we are now in a position to use Wikimetrics to evaluate the impact and sustainability of our projects.

Resources and risks[edit]

Resources[edit]

The Administrator is currently managed by the president of the Chapter, Douglas Scott.

Risks[edit]

WMZA has come a long way in creating an awareness of the Chapter and the movement as a whole. With the increased number and diversification of projects, we have been able to tap into communities who have not previously been aware of the Chapter's existence.

We believe that the termination of this position will have a dramatic influence on the stability of the organization. The work done over the last couple of months will, in our opinion, be undone as the Chapter will return to volunteer contributions (the Board) who do not have the time to effectively administer the Chapter, its projects and members.

As an Afrikaans speaking member of the community, the Administrator has been able to facilitate engagement with the Afrikaans editing community. It has been difficult persuading this community that the Chapter and the Foundation are interested in their growth.

Budget breakdown[edit]

Wiki Loves Monuments[edit]

Description Requested Funds (ZAR) Requested Funds (USD) Notes
Qty Rate Total (ZAR) Qty Rate Total (USD)
1.1 Postage 1 1,000.00 1,000.00 1 81.68 81.68
1.2 Telecommunication 1 1,000.00 1,000.00 1 81.68 81.68
1.3 Incidental Costs & Contingencies 1 10,500.00 10,500.00 1 857.67 857.67
1.4 Media & Event Promotion 1 5,000.00 5,000.00 1 408.41 408.41
1.5 Award Ceremony - Catering 1 10,000.00 10,000.00 1 816.83 816.83
1.6 Award Ceremony - Catering 1 10,000.00 10,000.00 1 816.83 816.83
1.7 Award Ceremony - Printing of winning entries 1 10,000.00 10,000.00 1 816.83 816.83
1.8 Award Ceremony - National Prizes 1 25,000.00 25,000.00 1 2,042.07 2,042.07
1.9 Award Ceremony - Transport (Flights & Car Rental) 1 18,000.00 18,000.00 1 1,470.29 1,470.29
1.10 Award Ceremony - Accommodation 1 9,000.00 9,000.00 1 735.14 735.14
Total 89,500.00 7,310.60

Wiki Loves Afrikaans[edit]

Description Requested Funds (ZAR) Requested Funds (USD) Notes
Qty Rate Total (ZAR) Qty Rate Total (USD)
1.1 Event Launch & Outreach Activities 1 10,000.00 10,000.00 1 816.83 816.83
1.2 Printed project matter, Press Kits & Telecommunications 1 10,000.00 10,000.00 1 816.83 816.83
1.3 Roadshows 1 8,000.00 8,000.00 1 653.46 653.46
1.4 Incidental Costs & Contingencies 1 5,000.00 5,000.00 1 408.41 408.41
1.5 Project Management 1 10,000.00 10,000.00 1 816.83 816.83
1.6 Winning Prizes 1 20,000.00 20,000.00 1 1,633.65 1,633.65
1.7 Judging 1 12,000.00 12,000.00 1 980.19 980.19
Total 75,000.00 6,126.20

Joburgpedia Phase 2[edit]

Description Requested Funds (ZAR) Requested Funds (USD) Notes
Qty Rate Total (ZAR) Qty Rate Total (USD)
1.1 Telecommunications & Mobile Data 1 5,000.00 5,000.00 1 408.41 408.41
1.2 2 x Portable Wi-Fi Stations 1 10,000.00 10,000.00 1 816.83 816.83
1.3 T-Shirts & Printed Matter 1 7,000.00 7,000.00 1 571.78 571.78
1.4 Project Facilitation (2 people) 1 20,000.00 20,000.00 1 1,633.65 1,633.65 [1]
1.5 Advertising & Marketing 1 7,000.00 7,000.00 1 571.78 571.78
1.6 Incidental Costs & Contingencies 1 6,000.00 6,000.00 1 490.10 490.10
1.7 Pamphlets for edit-a-thons 1 6,000.00 6,000.00 1 490.10 490.10
1.8 Catering - 5 events 1 22,500.00 22,500.00 1 1,837.86 1,837.86 [2]
1.9 Preservation of Archives 1 15,000.00 15,000.00 1 1,225.24 1,225.24
1.10 ConhillEdu Training Sessions 1 5,000.00 5,000.00 1 408.41 408.41
1.11 Equipment 1 5,000.00 5,000.00 1 408.41 408.41
1.12 Training Material & Supplies 1 3,000.00 3,000.00 1 245.05 245.05
1.13 Sourcing & Installation of QR Plaques 1 18,500.00 18,500.00 1 1,511.13 1,511.13 [3]
1.14 Library Outreach Initiative 1 5,000.00 5,000.00 1 408.41 408.41
1.15 Schools Outreach Initiative 1 10,000.00 10,000.00 1 816.83 816.83
1.16 Digitisation 1 15,000.00 15,000.00 1 1,225.24 1,225.24
1.17 Wikipedian in Residence (2 individuals at 2 Institutions for 6 months) 1 72,000.00 72,000.00 1 5,881.15 5,881.15
Total 232,000.00 18,950.38
  1. Two project facilitators in Johannesburg as project leads and coordinators
  2. This bill is split between WMZA and The City of Johannesburg - Total estimated cost is R 45 000.00.
  3. We have requested an amount of R 5 520.00 from the City of Johannesburg to support the installation of the plaques.

Budget Summaries[edit]

Description Requested Funds (ZAR) Requested Funds (USD)
Total in Rands (ZAR) Total in Dollars (USD)
1 Wiki Loves Monuments 2015 R 89,500.00 $ 7,310.60
2 Wiki Loves Afrikaans R 75,000.00 $ 6,126.20
3 Joburgpedia 2015 - Phase 2 R 232,000.00 $ 18,950.38
4 SUBTOTAL R 396,500.00 $ 32,387.18
5 VAT (14%) R Included $ Included
6 TOTAL BUDGET R 396,500.00 $ 32,387.18


Total project budget
ZAR 396,500.00 or $ 32,387.18 total as calculated to be R12.2425/1USD on 03/06/2015 using latest exchange rate
Total amount requested
ZAR 396,500.00 or $ 32,387.18 total as calculated to be R12.2425/1USD on 03/06/2015 using latest exchange rate
Are there additional sources of revenue that will fund any part of this project? List them here.
Yes - These are project support contributions from partners.
Project Value (ZAR) Value (USD) Partner
Joburgpedia ZAR 48,020.00 USD 3,922.40 City of Joburg
Wiki Loves Monuments ZAR 21,278.00 USD 1,738.04 Heritage Western Cape
Wiki Loves Monuments ZAR 500.00 USD 40.84 De Grendel Wines
Joburgpedia ZAR 20,000.00 USD 1,633.65 ConHill Education Project
Wiki Loves Monuments ZAR 45,000.00 USD 3,675.72 ORMS Photographic Workshop
Afrikaans Writing Competition ZAR 5,000.00 USD 408.41 Beeld Community Newspaper
Joburgpedia & Wiki Loves Monuments ZAR 3,000.00 USD 245.05 Various
Total ZAR 142,798.00 USD 11,664.12

Non-financial requirements[edit]

None

Resources[edit]

Partners[edit]

Discussion[edit]

Community notification[edit]

Endorsements[edit]

Do you think this project should be selected for a Project and Event Grant? Please add your name and rationale for endorsing this project in the list below. Other feedback, questions or concerns from community members are also highly valued, but please post them on the talk page of this proposal.