User:Icem4k/Sandbox report

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Draft report
This is a draft of a grant report for a grant funded for fiscal year 2017-18. Please do not respond or comment on it just yet: it's not yet ready for review. To read the approved grant submission, please visit Grants:Icem4k.


In my opinion, the Wiki Loves Africa - Zambia 2019 as a whole was a success. I met my goal to give an introduction to the behind the scenes of the Wikimedia commons and its sister projects, but was also able to achieve further both measurable and non-measurable results, including ones I had not thought of before. One of the big pointers is the start of the Zambian Wikipedia community which i hope will turn into a Zambian Wikimedia User Group.


Please report on your original project targets.

Target outcome Achieved outcome Explanation
10 participants per photowalk 7 We had planned for 10 people to take part but due to the low numbers of people in attendance at the events physically we only had 7.
300+ images[1] 406 images We did not reach our target of 800[2] we where off by 43.625% during this competition.
Use 20% of total images on Wikimedia projects 3% Even though we haven’t clearly met the target here, we anticipate meeting this target during the writing contest.
Recruit and train new editors (photowalks, upload sessions and edit-a-thons). Both online and offline. 16 recruits[3] This was not stipulated in our targets, however 7 new participants were recruited and trained. This figure includes only those we physically trained or met, there could be more looking at the total number of uploaders.[4]
Engage existing editors to contribute to commons and its activities 18 uploaders The number of recruits from our activities was about 6% of the total number of uploaders, indicating that the number existing contributors could be about 94% of the total number of uploaders. Meaning that we enaged about 116 existing editors through our online campaign.


Projects do not always go according to plan. Sharing what you learned can help you and others plan similar projects in the future. Help the movement learn from your experience by answering the following questions:

  • What worked well:
    • Day 1 of the event was only introductory content about the competition (Wiki Loves Africa), Wikimedia projects focusing on Commons,
      • The aim to establish a Zambian Wikipedia community.
      • The level of awareness this contest has also created for Wikipedia in Zambia is outstanding. So, the creation of awareness worked really well.
      • Our social media campaigns and the marketing flyers that we pasted across the city, really worked well cause people would e-mail us trying to find out more about Wiki Loves Africa and also when will the next one be and also when if we just be doing it in Lusaka or we will be going to other towns in Zambia
  • What did not work so well?
    • Well what did not work well for is number turn out of peole to the events. We did online registration and we had a very good online responce with over 50+ plus people signin up to attened the events but on the 1 February we had the 10 people who showed up. For the second event we did a second registration and we even called the people as a follow up to know if they will attend the event but 15 of February the number reduced some saying they will attend the last event to 7.
    • The vanue for our award ceremony the Lusaka play house the time we to get the prices to book the vanue we where told a diffrence price but by the time the funds come in when we got back there we found the price had gone up from 3500ZMW to 11,000ZMW and so we had to look for a different place to host our ceremony.
  • What would you do differently next time?
    • We noticed that a bulk of the images uploaded were image that where out of Scope from the theme. Next time, we hope to deliberately ensure improved diversity in the type of images captured.
    • During this event we started a Zambian Wikipedia community and with that platform we hope to bring in more people to the movement cause we are planning to hold some edit-a-thons through that we will be able to recruit some new members to the Wikipedia Community and so by the time the next Wiki Loves Africa comes we have enough members to take part in the competion.
    • Have a big team. Although I do not feel like the low turn out to the events was affected by me working alone not I didnt have an expirenced team to work with they where learning from me how to do run the events, our (at least my) stress level were high I was forgeting some small things. Also, things always take more time than you think.
    • We have signed an agreement with Bongo Hive for future events to host us at a low cost.


Grant funds spent[edit]

Please describe how much grant money you spent for approved expenses, and tell us what you spent it on.

Trip: Isaac (Photowalk)
Item Quantity Unit Cost (ZMW) Amount (ZMW)
T-shirt 5 37 185
T-shirt Printing 4 30 120
Event venue 3 2000 6000
Food 8 - 116
Facebook/Instagram Ads 4 - 286.32
Transportation (Isaac, Gerry) 2 100 200
Transportation (Team members) 4 80 320
Transportation of food to venue 4 10 40
Total cost 7267.32
Upload session & Edit-a-thon 1 and 2nd
Snack 2 200 400
Total Cost 400
Award for winners 1 3500 3500
Prizes for the Jury 2 500 1000
Total Cost 4500
Internet 3 200 600
Cheat sheets 20 10 200
Jury Meetup 1 500 500
Jury Internet 1 350 350
Team Meeting 3 250 750
Team Management 6 100 600
Total Cost 6400
  1. In the request we put our target as 800+ but from the first day turnout we reduced it to 300 since we had a few people taking part.
  2. I set 800+ as a target originally but then i reduced this to 300+ cause the number of people that attened the first and second training where only 4 not knowing that more people where taking part through our social media channles.
  3. The number of new accounts created during the contest.
  4. 9 of the recruits joined through our social media channels.

Remaining funds[edit]

Do you have any remaining grant funds?

Yes 759ZMW ($62)

Anything else[edit]

Anything else you want to share about your project?

  • I am so happy to see that some participants are continuing to upload images to commons, create and improve articles on the chichewa wikipedia! A few of them also to help organiser and or facilitate the next wiki loves africa competion.
  • Am happy with the collaboration i got with Manic Creatives Zambia a digital marketing company in Zambia that offered to help with the growth of the online presence of the Wikipedia Community in Zambia. The other team that am happy with is Chalo Chatu team the support that was given during the events was massive.