Wiki Loves Africa 2020/International Organising Committee Activities

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The organisational tasks for the International Organising Committee (IOC) for Wiki Loves Africa is outlined below.

Pre Contest[edit]

On-Wiki Comms and Organisational elements[edit]

Activity When Managed by Link
Setting up, and updating all Commons pages in English (the most important ones in French as well) Dec https://commons.wikimedia.org/wiki/Commons:Wiki_Loves_Africa_2020

(main page, local events, FAQ, partners, team etc.).

Set up of Meta pages to support organisers Dec Aboubacarkhoraa https://meta.wikimedia.org/wiki/Wiki_Loves_Africa_2020
Creation of theme page (example:  https://commons.wikimedia.org/wiki/Commons:Wiki_Loves_Africa_2019/Theme) Dec
Call for translation of Wiki pages in:
  • French
  • Portuguese
  • Arabic
  • local languages:
Jan Summering2018 (ar) et Aboubacarkhoraa (fr)
Set up of the banner system/site notice Jan Romaine
Upload wizard tunnel with category architecture Jan Romaine
Clean up and improvement of documentation pages (the ones that explain "how to do this" or "where to go to do that") Jan
Facilitate setting up an international organisational team (description of all necessary roles and call for participation to team) Nov Isla and Anthere
Call local teams to make their funding request (rapid grant) in December. Nov Anthere
Support to local teams when needed for rapid grants. Nov Anthere

Communications[edit]

Communications channels:

Communications materials from previous years:

Activity When Managed by Link
website text and updating Dec/Jan www.wikilovesafrica.net
design briefing, facilitation and management Dec
creation of call leaflet and poster text Dec
video creation Jan
launch press release creation, translation and dissemination via the mailing list and other platforms Jan
Press release template created and shared with WM teams Jan
Dissemination of all materials across all digital platforms Jan Aboubacarkhoraa
share all elements with all local volunteer teams Jan Aboubacarkhoraa
launch press release dissemination and liaison with WM community blogs Jan
Elements that need to be developed (and translated):
  • 2020 call leaflet
  • 2020 call posters
  • event templates
  • social media branding
  • a contest video
  • theme press release
  • press release template
  • pre-contest social media headers/cover images
  • branded merchandise (t-shirt, caps, etc.)
Dec

During the contest[edit]

On-Wiki Comms and Organisational elements[edit]

Activity When Managed by Link and comments
Image monitoring: fixing category/description/Reuse Feb-March-April-May user:Ji-Elle, Summering2018
Image monitoring: copyvios, watermarks, etc. Feb-March User:T Cells, Summering2018
Image monitoring: feeding a best images category to help communicators February-March Summering2018
Image monitoring: If we do photo stories (as in 2017), track and display them properly March
Jury selection: Selecting, approaching and onboarding jurors March Summering2018
Jury selection: Introducing Jurors to organising team end-March
Tracking data : Mass messages to former participants during the contest Feb-March Romaine (only the sending, not writing) and Florence Actually, there is a research program on this with Civil Servant. Romaine and Florence will talk about that later
Tracking data : Mailing list management Feb-March User:T Cells
Connect : Telegram account management Feb-March
Connect : Answering questions of ‘’confused’’ people : usually mostly on facebook account and on the wiki Feb-March User:T Cells
Tracking data :  Tracking local events organized in the countries Feb-March

Communications[edit]

Activity When Managed by Link
Pre-contest: social media campaign strategy (coordination across all channels) Jan
Pre-contest: social media message creation, translation and scheduling Jan Aboubacarkhoraa
Launch press releases sent out locally 1st Feb
Social media posting (translating)
  • Facebook person per major language
  • Twitter person
  • Instagram person
1st Feb-15th March Summering2018 and Aboubacarkhoraa
Social media and mailing list responses
  • Facebook person per major language
  • Twitter person
  • Instagram person
1st Feb-15th March
Social media re-posting from teams onto main WLA channels 1st Feb-15th March Aboubacarkhoraa
Monitor and announcements on WLA telegram channel 1st Feb-15th March

Post contest[edit]

On-Wiki Comms and Organisational elements[edit]

Activity When Managed by Link
Jury process: Setting up and facilitating use of Montage or other jury selection platform
  • Liaising local teams for selection of final round of images
  • Incorporating local teams for the selection of final round of images into larger non-selected batches
  • Communicating selection criteria and process
  • Keeping jurors to timeline - 3-4 rounds
  • Winners contact details checked and communicated to IOC
  • Shortlist uploaded to Best Images page for 2020
March-April Erina
Prize organisation
  • Communication with prize winners
  • Certificates design and printing
  • Prizes selection, creation/ordering and postage
May-June Summering2018
Tracking data :
  • images views, number of participants, new participants, image reuse, evolution over time etc.
  • pulling clear data for communication and reporting. Perhaps graphics
March-June
Post communication material :
  • creation of the final poster
  • creation of photo exhibition
March-June

Communications[edit]

Activity When Managed by Link
Interviews with prize winners for the press release and blog posts May-June
Dissemination of final poster May-June
Winners social media announcements (translated) May-June
Winners press release and dissemination May-June
Winners posts on WM blogs and Wiki Spaces May-June
Plan for and run an ISA MetaData weeks contest for WLA 2020 entries July-Aug
Set up a photo exhibition (details to be discussed) July-Sept

Timeline:[edit]

  • December 2019 :
    • Announce theme
    • Pre-contest communications start
    • Theme press release launched
    • Social media strategy created
    • Pre-contest on-wiki elements created and updated
  • January 2020:
    • Social media campaign starts: 20 Jan – 3 times per week (over three weeks) across all platforms
    • Pre-contest on-wiki elements created and updated and finalised
    • Comms elements prepared and shared with WM teams
  • February 2020:
    • Launch press release and call-to-action posts
    • Contest comms and social media active
    • Image and category monitoring
    • Social media message
    • Mid-point press release (if needed)
    • Jurors approached
  • March 2020 :
    • Until 15th: contest runs:
    • Jury process set up
    • After 15th: Jury vetting set up on the global jury selection platform
    • Local jury process begins
  • April 2020:
    • Final round of local juries incorporated into the global jury selection platform
    • Jury process starts
    • Statistics tracked, assessed and shared
  • May 2020
    • Winners selected and announced
    • Winners Press release and blogs are written, translated and disseminated

Wishlist[edit]

Here are a few nice to haves, if anyone is interested!!