Wikimania-Meetings/18 February 2005
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This is a summary of the Wikimania:Programme committee meeting on 18 February, 2005.
The next meeting is 21:00 UTC Friday 25 February in #wikimania.
- Planing and party: Thursday night. Is it possible to get access to the rooms before Thursday evening?
- Finish setting up: Friday morning
- Official start: Friday, 2pm (possible non-formal talks/workshops) in the morning that don't require any set-up
- We have one 300-person room, two medium-sized rooms, and at least one other room; there are 'other' rooms available for breakout sessions.
- Need to set up a room-reservation list to indicate when each room is free.
- There will be three unofficial tracks. These are for planning purposes only to avoid overlap of similar topics.
- Technology, community, and projects
- Currently no budget for inviting speakers (travel/accommodation)
Call for papers
- Sj sent out an initial deadline-free CfP on Monday to the list of potential speakers.
- firstname.lastname@example.org is now operational on OTRS
- Deadlines for paper abstracts is April 1, though this may be extended later
- We are tentatively aiming at having 3-4 keynotes, 4-5 panels, 12-15 lectures, 10-15 other (brief presentations, workshops, group discussions. These will be divided into sessions of 1 to 1.5 hours (aiming for about 15 parallel sessions a day).
- List of potential speakers to be drafted on a private wiki (Sj to set this up)
- Translators will require full papers from speakers in advance
- Keynotes are also meant to encompass the event as a whole
- One hour including questions
- Opening keynote by Jimmy that covers all three tracks
- Nothing else will happen during a keynote (non-parallel)
- Four keynotes in total
- Two keynotes the first day, and then one each on Saturday and Sunday
- Time will be set aside for ad hoc talks
- A panel invitation should go out to a cluster of people; as long as 3 or 4 people accept, we can run the panel.
- We shouldn't aim for many more panels than we can have space for in case they all accept.
- Panel proposals are needed earlier than the others
- Ideas for panels are to be developed at Wikimania:Panels by next program meeting.
- A panel will have four or five "experts" from similar but different areas.
- These will involve much shorter talks, with a long period for discussion and debate with the audience.
- A moderator will give an introduction to the topic and the panelists (currently unclear on how long this should be)
- Three members plus a moderator. Ten minutes discussion per panelist plus 45 minutes of discussions
- We can ask some of the speakers to also go on panels
- Workshops will generally be in smaller rooms
- How to become a MediaWiki hacker
- How to write good articles
- How to take photographs that will be useful for the projects
- How to edit and modify sound and video files
- In a room or in a lobby depending on wall space available
- A time will be set for people to answer questions about their poster
- Is wall space enough? Will people want tables for stuff?
Thursday night party
- To be arranged
- Can this take place on site? In a pub? In the uni?
- Is there a bar there?
- Awards ceremony for the competitions.
- Opening speech
- Closing presentation + input from the audience
Catering and accommodation
- Should breakfast be during the first talk?
- We need to know how this is organised. How long each meal time needs to take. Whether it takes place in the same rooms as the sessions.
- How much accommodation needs to be reserved for speakers?
- Might be printed
- Might be sold
- Could include advertising
- Will include basic information on speakers and schedule
- We have official interpreter candidates for en->fr and en->de.
- Equipment has not been arranged yet. This would cost around $5k
- Paperwork could be made (at least) trilingual