Wikimania 2012/Bids/Stellenbosch/Budget

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Draft budget in ZAR

  1. This excludes extra mural activities for participants which would be sponsored.
  2. Excludes venue hire at present as Stellenbosch University would be contacted for either free venue or subsidised, although catering costs would be separate and so are included.
  3. Wifi is probably way over quoted for here - at this point its an estimate only.
  4. Draft budget as estimate only and could be subject to change.
Line item Cost Total
DESIGN AND PROMO ITEMS
Signage 21, 115.00
Programme production 38, 000.00
Programme and logo design and artwork 30, 000.00
Sponsor communications 4, 000.00
Lanyards 2, 500.00
Design and Promo TOTAL 95, 615.00
ADDITIONAL MARKETING MTLS
Media CDs press conference 1, 500.00
hanging banners (optional) 30, 000.00
commemorative mugs 6, 000.00
tee shirts 15, 000.00
Additional Marketing Mtls TOTAL 52, 500.00
TECHNICAL WORK
Registration system 35, 000.00
Video production 110, 000.00
Wifi services (tba) approx 30, 000.00
Technical Work TOTAL 175, 000.00
PROGRAMME EXPENSES
catering of meals (excl venue hire) 310, 000.00
Gala sponsor dinner 40, 000.00
Scholarships (travel and accom) 350, 000.00
Keynote speakers (travel and accom) 120, 000.00
Ground travel 80, 000.00
Programme expenses TOTAL 900, 000.00
TEAM TRAVEL incl prep time
local travel 40, 000.00
accommodation 40, 000.00
car hire 12, 000.00
per diem 5, 000.00
Team Travel TOTAL 97, 000.00
STAFF ALLOCATION
core staff over 12 mnths (incl book-keeper) 300, 000.00
marketing 80, 000.00
Staff allocation TOTAL 380, 000.00
ADMIN COSTS
12 mnths: network, communication, supplies 40, 000.00
TOTAL in ZAR 1, 740, 115.00
TOTAL in USD 248, 587.85