Wikimedia Affiliates Data Portal/Usage Videos Subtitles

WADP Intro

1 00:00:01,000 --> 00:00:05,000 Hello, and welcome to the Wikimedia Affiliates Data Portal on meta-wiki.

2 00:00:05,000 --> 00:00:08,000 We trust you’ll find it useful and simple to use.

3 00:00:09,000 --> 00:00:13,000 Our portal currently facilitates three main administrative functions:

4 00:00:14,000 --> 00:00:19,000 You can submit activities and financial reports, using a new form-based submission

5 00:00:19,000 --> 00:00:24,400 mechanism which introduces the ability for organizations to update their

6 00:00:24,500 --> 00:00:27,000 information on the fly with a desktop or mobile device.

7 00:00:28,000 --> 00:00:34,400 The portal introduces a simple table that allows anyone logged into their public Wiki

8 00:00:34,500 --> 00:00:38,000 accounts to view existing reports for all affiliates.

9 00:00:44,000 --> 00:00:50,400 Wikimedia staff, especially those in Monitoring and Evaluation, can also enter newly

10 00:00:50,500 --> 00:00:57,000 recognized affiliates and update reporting compliance statuses of existing affiliates.

11 00:01:02,000 --> 00:01:08,400 In the near future, M&E will be able to input affiliate health indicators,

12 00:01:08,600 --> 00:01:12,400 coded from activities reports such as the type and frequency of programs,

13 00:01:12,600 --> 00:01:15,000 events and much more.

14 00:01:17,000 --> 00:01:23,400 Thanks to our volunteers, our main page has already been translated into 11 languages.

15 00:01:23,600 --> 00:01:27,400 We encourage more translation and localization efforts,

16 00:01:27,600 --> 00:01:30,000 for a comfortable experience wherever you are.

17 00:01:30,300 --> 00:01:35,500 So whether you’re an affiliate leader, member, employee, or just curious

18 00:01:35,600 --> 00:01:38,000 about Wikimedia affiliates and the work they do;

19 00:01:38,200 --> 00:01:43,000 this portal is your one-stop for all information about Wikimedia affiliates.

20 00:01:43,600 --> 00:01:46,000 Thank you.

WADP Search Tool

1 00:00:04,000 --> 00:00:07,000 The WAD portal comes with a module to search affiliates data,

2 00:00:07,500 --> 00:00:10,000 So community members can use this module,

3 00:00:10,300 --> 00:00:12,000 to search for data related to affiliates.

4 00:00:12,400 --> 00:00:16,000 To do this, click on the "search affiliates data" button.

5 00:00:17,000 --> 00:00:19,000 Select any option you may be interested in,

6 00:00:19,700 --> 00:00:22,000 For example, I will select legal status.

7 00:00:23,000 --> 00:00:27,000 How many recognized affiliates are legal entities?

8 00:00:28,000 --> 00:00:29,500 Then I click on "Search".

9 00:00:30,300 --> 00:00:34,000 That will return results for that query that says,

10 00:00:34,100 --> 00:00:36,000 Sixty affiliates are legal entities,

11 00:00:36,200 --> 00:00:38,000 While one hundred and sixteen are not.

12 00:00:38,700 --> 00:00:40,000 You can explore further,

13 00:00:41,400 --> 00:00:43,000 You can notice that subqueries below,

14 00:00:44,000 --> 00:00:46,000 For example you can explore the number of user groups,

15 00:00:46,400 --> 00:00:48,000 registered as legal entities.

16 00:00:49,000 --> 00:00:53,000 Click to select that option, and run the query

17 00:00:53,500 --> 00:00:56,000 That will tell you that, nineteen user groups are registered,

18 00:00:56,300 --> 00:00:57,000 as legal entities.

19 00:00:57,400 --> 00:01:00,500 You can go back to home, to keep exploring the queries,

20 00:01:02,000 --> 00:01:05,000 To get more insight into affiliates data.

21 00:01:05,600 --> 00:01:07,500 Another example you may want to see

22 00:01:08,000 --> 00:01:10,200 The current compliance levels of all user groups,

23 00:01:11,000 --> 00:01:15,000 Click that, and it will say 81% of user groups are compliant.

24 00:01:16,200 --> 00:01:18,000 So, you can explore with different queries,

25 00:01:18,200 --> 00:01:21,000 based on what you are interested in, and the kind of insights,

26 00:01:21,100 --> 00:01:23,000 You want, related to affiliates data.

27 00:01:24,000 --> 00:01:29,000 When you are done, you click on the "Exit" button to close the window.

WADP Submit Activities Report

1 00:00:03,600 --> 00:00:05,500 To submit affiliate reports,

2 00:00:06,000 --> 00:00:08,000 use the "submit affiliate reports" module.

3 00:00:10,000 --> 00:00:13,000 When it is time for your affiliate to submit its activities report

4 00:00:14,000 --> 00:00:16,500 Click the "Submit activity report" button,

5 00:00:18,300 --> 00:00:19,500 You fill in the form.

6 00:00:19,700 --> 00:00:22,000 Start by typing in your group's name,

7 00:00:27,000 --> 00:00:30,000 You will have auto-suggest, where you can select from the list.

8 00:00:31,000 --> 00:00:34,000 After you type, and choose the correct name,

9 00:00:34,600 --> 00:00:36,000 You select from the drop-down,

10 00:00:36,200 --> 00:00:40,000 the type of activity report you are submitting.

11 00:00:41,700 --> 00:00:45,000 You can now input the reporting timeline for that report.

12 00:00:45,600 --> 00:00:47,000 [Now you can use a date picker!]

13 00:00:47,500 --> 00:00:48,300 Input the start date,

14 00:00:48,600 --> 00:00:50,000 and the end date.

15 00:00:51,000 --> 00:00:54,000 Attach the actual url link of the report you are attaching.

16 00:00:55,000 --> 00:00:57,000 If this link is for a report not in English,

17 00:00:57,600 --> 00:01:00,000 You input the link, and check this box,

18 00:01:01,500 --> 00:01:05,000 Input the language code of the report you are attaching,

19 00:01:06,000 --> 00:01:08,500 and then, input the corresponding link to the english version

20 00:01:09,000 --> 00:01:13,000 But if the report is in english, you do not need this option.

21 00:01:14,000 --> 00:01:16,000 Now you fill in, partnership information,

22 00:01:17,000 --> 00:01:18,200 This could be Educational, GLAM and other,

23 00:01:18,600 --> 00:01:20,000 If there are more.

24 00:01:21,000 --> 00:01:25,500 Once you are done, verify that all the information entered are correct,

25 00:01:26,000 --> 00:01:30,000 Now you can click the "Submit Report" button.

26 00:01:30,700 --> 00:01:33,000 Once you are done, you will get a small pop-up response,

27 00:01:34,000 --> 00:01:36,500 confirming that your report has been submitted successfully!

28 00:01:37,000 --> 00:01:39,000 And the window will close.

29 00:01:39,500 --> 00:01:41,500 To verify that your report has been submitted,

30 00:01:41,700 --> 00:01:43,000 click on "View existing reports" button, to see the reports table

31 00:01:45,000 --> 00:01:48,000 Here you can search for your affiliate,

32 00:01:49,000 --> 00:01:52,700 Then check the corresponding "activities Reports" column,

33 00:01:53,000 --> 00:01:57,000 To see that your report has been captured and has the correct year,

34 00:01:58,000 --> 00:02:00,000 and the correct link, that have just submitted.

WADP Submit Financial Report

1 00:00:02,700 --> 00:00:04,000 To submit financial report,

2 00:00:04,300 --> 00:00:06,500 Click the "Submit financial report" button.

3 00:00:07,000 --> 00:00:10,000 You will be presented a form to fill.

4 00:00:11,000 --> 00:00:12,000 Start by typing in your group name,

5 00:00:14,000 --> 00:00:17,000 You can also select your group from the auto-suggest dropdown list.

6 00:00:18,000 --> 00:00:22,000 Select the type of financial report you are submitting.

7 00:00:23,500 --> 00:00:26,000 Input the total annual revenue received,

8 00:00:27,000 --> 00:00:29,000 by your affiliates to run its activities

9 00:00:30,500 --> 00:00:36,000 Now type in the total expense for this reporting year

10 00:00:37,000 --> 00:00:40,000 Now type in the current symbol, is it Euro, USD?...

11 00:00:41,500 --> 00:00:44,000 Now input your report's url link,

12 00:00:44,400 --> 00:00:46,000 for the financial report you want to submit.

13 00:00:46,700 --> 00:00:48,000 If the report is not written in English,

14 00:00:48,400 --> 00:00:52,000 Check the box and input the language code of your report here.

15 00:00:54,000 --> 00:00:59,000 Input the corresponding link to the English version of your report.

16 00:01:00,000 --> 00:01:04,000 Now type in the reporting timeline for the financial report,

17 00:01:05,000 --> 00:01:06,000 The start and end date.

18 00:01:06,500 --> 00:01:08,000 [You can now use the date picker!]

19 00:01:09,000 --> 00:01:11,000 Now check and make sure everything is correctly entered.

20 00:01:11,500 --> 00:01:17,000 When done, click on "Submit Report" button.

21 00:01:17,500 --> 00:00:18,500 You will get a small pop-up notifying you,

22 00:01:19,000 --> 00:01:22,000 that your financial report has been submitted successfully,

23 00:01:22,300 --> 00:01:23,700 and the window will close.

24 00:01:24,000 --> 00:01:26,000 Now you can go to view existing reports,

25 00:01:26,500 --> 00:01:29,000 and search the name of your affiliate,

26 00:01:31,000 --> 00:01:36,000 To verify that your financial report has been submitted successfully.

27 00:01:36,400 --> 00:01:41,500 And it matches the corresponding fiscal year.

WADP View & update existing data

1 00:00:03,500 --> 00:00:07,200 To view existing reports, view existing affiliates

2 00:00:07,500 --> 00:00:10,000 And update existing affiliate data,

3 00:00:11,000 --> 00:00:15,000 Use the "Browse affiliates tables" module.

4 00:00:16,000 --> 00:00:20,600 To view existing reports, click on "View existing reports" button,

5 00:00:21,000 --> 00:00:25,000 This will show a table with all reports submitted by affiliates,

6 00:00:25,300 --> 00:00:28,000 Complete with all relevant information...

7 00:00:28,200 --> 00:00:31,000 Reporting month... status, notes on reporting...

8 00:00:31,300 --> 00:00:34,000 Organization type, name, etc.

9 00:00:35,000 --> 00:00:36,700 Search the name of your affiliate

10 00:00:37,000 --> 00:00:42,000 To see that its latest report and its compliance status,

11 00:00:42,400 --> 00:00:45,000 To ensure that your affiliate is not out of compliance.

12 00:00:46,000 --> 00:00:51,000 If you want to view existing affiliates,

13 00:00:51,500 --> 00:00:53,000 And to update your affiliate's data,

14 00:00:53,400 --> 00:00:56,500 Click the "View and update existing affiliates" button,

15 00:00:57,600 --> 00:01:02,000 You will see a list of all active affiliates in the system,

16 00:01:02,400 --> 00:01:05,000 Complete with relevant information

17 00:01:05,700 --> 00:01:07,800 Such as type, blog or news, social media handles,

18 00:01:08,000 --> 00:01:09,000 Agreement date, etc.

19 00:01:10,000 --> 00:01:12,000 To update your affiliate's information,

20 00:01:12,300 --> 00:01:13,800 Click on the "Update" button

21 00:01:14,000 --> 00:01:16,000 On the corresponding affiliate row under the "Action" column.

22 00:01:16,500 --> 00:01:21,000 Now you can see an update any information about your affiliate

23 00:01:22,200 --> 00:00:22,700 When you are done with your updates,

24 00:01:23,000 --> 00:01:24,000 Click on the "Submit" button.

25 00:01:25,000 --> 00:01:28,500 The form is now saved with your updated information.