Wikimedia CH/Grant

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Grants of Wikimedia CH


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Wikimedia CH Grants funds Wikimedia community members – individuals, groups, or organizations contributing to Wikimedia projects such as Wikipedia or Commons – to organize projects or activities throughout the year with a budget from 1'001 CHF.

Type of grants[edit]

Type Range Applicants Timeframe for application Timeframe for decision from WMCH Fund reception
Microgrants (see the related page) Up to 1'000 CHF Everyone Year-round Within a month of application after report and receiving ER
Rapid grants From 1'001 to 5'000 CHF See Funds transfer
Project grants for groups From 5'001 to 10'000 CHF Groups From January 1st to September 1st (for next year) Between September 1st and November 30th
Project grants for organizations Minimum 5'001 CHF Organizations

Applicants can be:

  • Organizations: entity, such as an institution or an association, comprising one or more people and having a legal recognition. Organizations must have an agreement or a memorandum of understandings with Wikimedia CH to receive project grants.
  • Groups: entity comprising one or more people not having a legal recognition (i.e. Wikimedia user group). Groups must have an agreement or a memorandum of understandings with Wikimedia CH to receive project grants.
  • Individuals: single person.

Guidelines and Criteria[edit]

Eligibility criteria[edit]

  • Any individual, group or organization is allowed to receive one grant at a time. An additional grant can be requested as soon the previous one has been closed and reported.
  • The minimum amount for grants is 1'001 CHF (or its equivalent in another currency at the time of the application). For grants requiring less than 1'001 CHF, please apply through the microgrant procedure.
  • Grants can cover projects lasting a maximum of 12 months, and there is no minimum time-period for a project supported by a WMCH grant.
  • Everything funded by the grant must be thematically related to the grant. Ongoing operating expenses (for example : rents or salaries) are not eligible for funding.
  • Funds are generally for what is described in the grant. Compensation for an individual's time is permitted for a limited number of roles (such as coordinating activities relating to the grant, workshop organization and tutoring, or tidying new pages after workshop).
  • Activities or expenses that have already taken place at the time of application are ineligible for funding.

Selection criteria[edit]

When selecting applications we consider the following criteria:

  1. Strategic priority: Do your activities improve one or more of the planned activites of Wikimedia CH or an activity connected with every single program of Wikimedia CH (Education, GLAM, Community or Outreach)?
  2. Potential outcomes and impact: What are the concrete outcomes that are anticipated as a result of the activities? What difference do you expect your project to make?
  3. Contribution record: Do you have a history of engaging with Wikimedia projects and communities?
  4. Support: Do you have sufficient volunteers to complete the project and endorsements from community members?

Funding guidelines[edit]

General guidelines[edit]

Eligible for funding Not eligible for funding
Projects aimed at improving one or more of Wikimedia's existing programs Projects aimed at improving third-party applications
Projects that foster conditions to encourage editing by volunteers (e.g. editor recruitment campaigns) Projects that replace volunteer action by directly funding someone to create content (e.g. editing articles, uploading photos)
Direct expenses and compensation for creating code, research, or materials that are published and released as free and open-source. Licensing should be compatible with current Wikimedia and MediaWiki practices Direct expenses or compensation for creating code, research, materials that are created on a closed source platform or published in such a way that access is not freely available or compatible with current Wikimedia and MediaWiki practices
Requests from organizations with proof of non-profit status Requests from for-profit companies or organizations
One project per proposal, up to a year in duration Multiple, independent projects per proposal
Projects by applicants who (i) agree to the reporting requirements, and (ii) are willing to sign a grant agreement, and (iii) provide the Wikimedia CH with information needed to process their funding Projects by applicants who cannot comply with the requirements and contractual terms of the program
Projects by applicants in good community standing Projects by applicants who are blocked or banned on any Wikimedia spaces, or who have a demonstrated history of not complying with Respectful behaviour space policy

If applicants have been in good community standing for one year, but have previous history of censure, proposals will be reviewed on a case by case basis

Compensation for grantees or others[edit]

Eligible for funding Not eligible for funding
Caretakers or babysitting services necessary to support either applicants or participants with children to attend the events supported by the Rapid Grant Caretakers or babysitting services outside the scheduled event dates supported by the Rapid Grant.

Long-term caretaker or babysitting services

Graphic designers or services to prepare images to promote or advertise an event or activity supported by the Grant proposal Graphic designers or services to prepare images for events or needs unrelated to Wikimedia projects or outside the scope of the proposal
Developers for writing or testing code in relation to a gadget, extension, software, or other tool that benefits Wikimedia projects or its contributors Developers for writing or testing code for tools unrelated to Wikimedia projects
Wikipedian-in-Residence to collect resources, engage GLAM and Wikimedian community, and organize events around integrating content Wikipedian-in-Residence whose sole focus is to digitize resources and/or personally create content
Project management or coordination fees for concentrated work that could not be completed by volunteers or during non-working hours

These fees are only focused to the goals of the projects and cannot be extended beyond the grant period

Full-time staff, accountant or financial officer fees, paid editing, other roles or tasks not explicitly specified

Facilities, equipment and materials[edit]

Eligible for funding Not eligible for funding
Temporary working space for short-term project organization Ongoing office space rent
Rental equipment to be used for specific projects, such as cameras, wifi hotspot/dongle, etc. Any equipment for purchase such as laptops, book scanners, cameras, and projectors

This material must be requested specifically to Wikimedia CH or through a microgrant

Offline (hard-copy) publishing for targeted networking Offline publishing of general outreach materials ?
Merchandise (swag) to recognize exceptional volunteer contributions (i.e: for help organizing an event, as a contest prize, etc.) Merchandise giveaways for all participants in an event or for general outreach, including t-shirts. (exception: low-cost stickers and pins)

This material must be requested specifically to Wikimedia CH

Digitization of materials as part of a program with a plan for how digitized content will be integrated into Wikimedia projects Paying individuals to digitize materials as the primary focus of the project

General events[edit]

Eligible for funding Not eligible for funding
In-person events with a Respectful behaviour space policy In-person events without a Respectful behaviour space
Edit-a-thons, Writing contests or Photo contests, Photowalks Meetups (This kind of events must be required to the specific program managers)
Subscription services for video conferencing, webinars, or other online communication platforms during the grant period Subscription services for video conferencing, webinars, or other online communication platforms that extend beyond the grant period
Expenses for temporary wired or wireless data plans needed for organizers to host online event Expenses for wired or wireless data plans that extend beyond the grant period

Travel and accomodation[edit]

Eligible for funding Not eligible for funding
Local travel for participants in relation to an edit-a-thon, photowalk, contest, or other approved event or program. Long-distance travel for participants and/or travel to non-Wikimedia events

(These kind of travels are managed with scholarships to be required to the specific program managers)

Local travel for project planning, execution and follow-up
Longer distance travel to cover essential gaps, when it can’t be done locally or online, and when there is a follow-up plan Longer distance travel for activities that can be done online or by local volunteers
Travel to organize an outreach activity (training, editathon, etc.) and conduct follow-up with participants at a non-Wikimedia event Travel to a non-Wikimedia events with no planned outreach project and follow-up activity
Travel to Wikimedia's big events (i.e. Wikimania or Wikimedia Hackathon or Wikicons). These travels are managed with the scholarships program.
Travel by train or short travel by car (lesser than 500Km) when the use of the car is the single option Longer distance travel by flight (more than 2'000 KM or 2 hour of flight) or longer travel by car (more than 500km)
Accomodation and meals following Wikimedia CH's General Reimbursement policy Accomodation and meals not following Wikimedia CH's General Reimbursement policy
  • To respect the principle of environmental protection Wikimedia CH in general doesn't fund travels more than 2'000 KM of distance or requiring more than 2 hours of flight. Exceptionally this kind of travels are included in scholarships program.
  • To follow the same principle, Wikimedia CH in general doesn't fund travel by car except when this travel is done by a group of people and for a distance lesser than 500 Km.
  • For costs not included in these guidelines, the main reference is the Wikimedia CH Wikimedia CH's General Reimbursement policy that will be provided to the applicant as soon the grant is approved

General promotion campaigns[edit]

Eligible for funding Not eligible for funding
Volunteers promoting Wikimedia projects/campaigns online or offline Hiring an ad agency to promote Wikimedia projects
Budget for paid ads for social media promotion and/or printing promotional materials for offline promotion
Volunteers producing videos for promotion of Wikimedia projects/campaigns Producing videos with no promotion plan in place