Wikimedia España/Staff

Executive Director, Pilar de la Prieta

Hours:	Full time (40 hours per week)
Reporting to:	Board
Purpose of job:	Coordinate and implement strategic plans and ensure compliance of its operationals goals; Leadership of technical working groups; Institutional relations; Community Engagement; 2030 Agenda & SDG´s.

Main Duties

• Planning and Coordination

1. Design and coordinate the proper management of the association, in cooperation with the staff and the board of directors.
2. Set goals and develop the annual work plan.
3. Lead, coordinate and carry out Strategy - annual plan - actions - evaluations to meet the metrics and activities set out in the current Strategic Plan.
4. In coordination with the Administration, carry out all administrative procedures before the association (monthly, half-yearly and annual reports, grants).
5. Present, together with the rest of the team, the respective management reports, budget execution and financial statements periodically to the Board of Directors for follow-up and approval.

• Resources

1. Explore and advise the Board on any new sources of funding that can safeguard both the sustainability of projects and the organisation itself.
2. Developing resources, locating new sources of support, managing relationships with local and global donors.

Project Manager, Rubén Ojeda de la Roza

Hours:	Full time (40 hours per week)
Reporting to:	Executive Director
Purpose of job:	Plan and coordinate Wikimedia Spain's projects through the contact management and execution of activities and projects in collaboration with institutions, organizations and volunteers.

Main Duties

• Planning and Coordination

1. Plan and coordinate activities and projects of the Content and Community programs
2. Work to ensure the smooth running of the projects
3. Work to achieve team outcomes, supporting other members of the chapter with their projects when necessary
4. Support inter-chapter collaboration in knowledge sharing

• Relationship Management

1. Actively pursue, setup and manage relationships with partner organizations. Act as the point of contact both for the partner organisation and volunteers involved
2. Communicate effectively and regularly with all volunteers and organisations taking part in projects
3. Actively recruit volunteers to maintain, develop and expand existing partnerships
4. Develop and deliver a range of activities, such as Wikipedia editing events, media donations, and conferences

• Evaluation and Impact

1. Formal report writing, including WMES annual and periodic reports
2. Handle documentation and record all relevant metrics against set goals
3. Monitor and evaluate partnership projects
4. Report periodically to the partners about the achievements in the different projects developed

• Project Development

1. Looking for funding or sponsorship within potential projects
2. Seek potential opportunities for new, one-off projects or collaborative working
3. Bring volunteers into potential and existing projects, increasing the engagement
4. Monitor and organise resources for activities

• External Relations

1. Act as an ambassador for WMES, speaking at events, talks and conferences as agreed with Board
2. Attend meetings and events to promote Wikimedia Spain work while engaging volunteers and institutions
3. Active search for funds and grants from public administrations and public or private organizations.

• Volunteer Engagement and Development

1. Encourage involvement of volunteers in activities and grow the volunteer base

Time Management

• 50% of his time is dedicated to support Content program starting contacts, hold meetings with institutions and organizations, planning of activities and coordinate volunteers involved.
• 30% of his time is linked to Community program, coordinating training sessions, hold meetings with institutions, involving volunteers and coordinate with the Communications & Public Policy Manager in the execution of community-related events.
• 20% of his time goes to Wikimedia movement relations, attending institutional events, monitoring projects and events and writing the WMES annual and periodic reports.

Communications Manager, Sara Santamaría

Hours:	Full time (40 hours per week)
Reporting to:	Executive Director
Purpose of job:	Plan and coordinate the communication strategy for Wikimedia Spain, focusing on engaging with wider audiences. Produce content and events to keep our community and stakeholders, as well as general public, informed about our work, impact and how they can take an active role in the free knowledge movement.

Main Duties

• Communication planning and coordination

1. Develope Wikimedia Spain's communications strategy and lead the creation and delivery of communications activity plans
2. Analise marketing and communication KPIs to fulfil the reporting requirements of the role
3. Work closely with Project Manager to enhance and spread the impact of our strategic programmes

• Community and fundraising communications

1. Develop and maintain effective communication channels with Wikimedia Spain members and wider communities (internal and external communications)
2. Work on the development and delivery of a regular newsletter for members, volunteers, partners and donors.
3. Lead the creation of Wikimedia Spain publications and their editorial line, with a focus on the WMES Annual Report

• Press and PR

1. Be the initial point of contact for media enquiries, replying or directing them to another spokesperson when appropriate
2. Build relationships with media, looking for opportunities to promote the work and impact of the chapter
3. Develop media campaigns, including writing, designing and disseminating press releases
4. Support Board, staff and members to ensure that Wikimedia Spain responds quickly and effectively to external communication enquiries

• Digital communications

1. Coordinate the online public accounts of Wikimedia Spain, ensuring that content is accurate and up-to-date
2. Develop and maintain WMES website
3. Create and curate new digital content to manage our blog and social media channels
4. Help Board, staff and members share their stories, with a focus on diversity and new audiences

• Marketing

1. Develop Wikimedia Spain brand and visual identity and act as an internal and external brand guardian and ambassador
2. Coordinate the design and production of printed materials and merchandise

• External relations

1. Support and coordinate the developing and delivering events institutionals
2. Build strategic and long-lasting positive relationships with key free knowledge and commons related groups or organisations
3. Identify and attend meetings and events to help promote Wikimedia Spain work while engaging with wider audiences
4. Act as an ambassador for Wikimedia Spain, speaking at events and conferences as agreed with Board
5. Identify opportunities for Board, staff, members and volunteers to speak at or attend relevant events and conferences

Administrative Assistant, Montserrat Pablo

Hours:	Part time (20 hours per week)
Reporting to:	Executive Director
Purpose of job:

Main Duties

1. Accounting, administrative and budgetary management of the association.
2. Invoicing and banking control.
3. Analysis of the economic information and management of a public utility association.
4. Management of members: registrations, cancellations, management of membership fees.
5. Management of suppliers and purchases.
6. Support in the search for and analysis of potential grants and subsidies, drafting and presentation of projects and their economic justification.
7. Support in communication with public administrations and other entities, especially with regard to grants, subsidies and collaboration agreements.
8. Support in administrative tasks in the different areas of the organisation (classification, organisation and layout of documentation, logistics management, etc.).
9. Identify opportunities for improvement in the functioning of the area, providing innovative proposals and initiatives.