Wikimedia Foundation Affiliates Strategy/Implementation/Affiliate health criteria/Reports/2024/Wikimedia and Libraries User Group

Affiliate basic information
What is the affiliate name?		Wikimedia & Libraries User Group
Please list the languages supported by this affiliate		English
Please list countries where this affiliate operates		Worldwide
Reporting timeline (e.g. January-December)		August-July
Reporting year (e.g. 2024 or 2024-2025)		2024
Primary contact (user name)		User:Windblown29
Secondary contact (user name)		User:Clifford Anderson
Goal delivery
What is the affiliate mission?		The Wikimedia and Libraries User Group (WLUG) brings together Wikipedians, librarians and information professionals who engage Wikipedia and related projects within library communities, including academic, public, special and private libraries worldwide
What are the affiliate goals? Link to the strategic plan, if there is one.		The Wikimedia and Libraries User Group aspires to meet other community leaders who work with libraries, to form partnerships with allies, to host events at institutions, to conduct outreach to national organizations or regional and international groups and consortia.
Organizational development
How does the affiliate make decisions? How are decisions communicated?		In 2024, the User Group has an elected steering committee of four members.
What is the current state of the affiliate finances? Link to the latest financial report, if there is one.		N/A
Affiliate health and resilience
	How many people participate in the decision-making process in the affiliate?	User:Windblown29, User:Clifford Anderson, User:Orlysi, and User:AfricanLibrarian
	Has there been any significant changes in the level of the affiliate membership body (e.g. increase/decrease of number of dues-paying members)?	Our user group continues to grow year over year. We have gained 47 new members since July 1, 2024.
	Are there any affiliate activities in the past year that were led by affiliate members? Please share the highlights.	Our primary activity in 2024-2025 was hosting the Wikimedia+Libraries_International_Convention_2025 in Mexico City, Mexico.
Leadership and inclusion
Diverse, skilled, and accountable leadership
	What kind of skills does the affiliate leadership possess?	Affiliate leadership possess legacy administraction of the group as well as abilities for outreach on pertinent subjects and the ability to conclude a successful global conference of members and like-minded participants.
	Is there any kind of succession plan for the affiliate leadership?	We held elections for a new steering committee in June 2025.
	Are there any trainings that affiliate leadership undergo before they assume their leadership position?	Not at this time, but there should be training to address and engage global participation in the areas pertinent to library and information work across the globe.
	Are there any requirements for affiliate leadership to disclose their conflict(s) of interests?	At this time, no. We expect the new steering committee to implement the COI for the group.
Diversity balance (especially gender)
	What is the diversity level of the affiliate leadership and membership body?	The steering committee is quite diverse with representation from North America, Africa, the Middle East.
	How is the affiliate leadership encouraging gender diversity in the decision-making process(es) of the affiliate?	We have not specifically addressed this issue. however, We will endeavor to do so.
Universal Code of Conduct compliance
	How does the affiliate leadership ensure, enforce, and evaluate compliance with the Universal Code of Conduct obligations?	We cite the UCC at all gatherings.
Engagement and Collaboration
Please share the publicly available records of regular meetings, activities, events, or conference in the past year where the affiliate has participated.		https://docs.google.com/document/d/1a-t9H9G_jPosvAqo8azvzCM-PufXjvZEYA9b77uujJA/edit?tab=t.0; https://meta.wikimedia.org/wiki/Grants:Programs/Wikimedia_Community_Fund/Conference_Fund/Wikimedia_and_Libraries_Conference_2024_(WIkiLibCon24)_-_Understanding_our_roles_as_collaborators_and_knowledge_service_providers;_Disinformation_as_a_threat/Final_Report
Community connection
	How many affiliate members are active contributors to the Wikimedia projects?	Around 30 people were involved in organizing the Wikilibcon25 conference
	How many affiliate members are not active contributors to the Wikimedia projects?	N/A
	How many affiliate members are active organizers (of projects, events, conferences, initiatives, etc) within the Wikimedia movement?	Few dozens
	How many people have participated in affiliate projects, events, conferences, and/or initiatives in the past year?	~486 WLUG members, ~330 scholarship applications for the conference, ~120 participants in the conference.
Partnerships and collaboration
	Please list all activities/initiatives that the affiliate has organized or co-organized in past 12 months.	Wikilibcon 2025 conference; #1lib1ref; #EveryBookItsReader;
	What would affiliate leadership list as the top 3 (three) capacities of the affiliate? (e.g. evaluation, community governance, programs and events, organizational governance and resource policies, conflict management, partnerships, fundraising, communication and media relations, contributor development, on-wiki technical skills, policy advocacy, etc)	programs and events
		capacity building
		innovation
	What are the 3 (three) capacities that the affiliate would like to strengthen in the next 12 months?	communication
		governance
		policy
	What are the organizations, community projects, or groups that the affiliate had been working or seeking to work with to develop and support the 3 capacities?	We held user group elections in June 2024 and are currently onboarding seven new members (plus two previous members) of the Steering Committee with the assistance of Silvia Gutiérrez, Senior Program Officer, Libraries, Wikimedia Foundation.