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Wikimedia Foundation Board Governance Committee/Minutes 01-31-2013

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  • Location: San Francisco, CA
  • January 31, 2013, 6:00PM - 7:10PM
  • In attendance: Alice (Committee Chair), Kat (Board Chair), Bishakha (Guest), Ting, Geoff (Secretary), Stephen

Alice called the meeting to order at 6:00PM.

Alice welcomed those in attendance, and explained the purpose of the meeting. She referred to the Committee's public agenda for 2012-2013, available at WMF Board Governance Committee/Agenda 2012-2013. Trustees discussed the Committee's annual agenda, including the Committee member responsible for each item.

Board-selected trustee position[edit]

Kat updated the Committee on the search for new candidates for the Board-selected position open on the Board of Trustees.

Self evaluations[edit]

The Committee discussed the self-evaluation procedure for the next year, noting their experiences from previous years. Alice suggested that she arrange the self-evaluation procedure for this year.

Community-selected Trustees[edit]

Ting updated the Committee on applications for the election committee which oversees the process for the community-elected positions on the Board of Trustees.

Rules and procedure[edit]

Alice discussed the need to document the Board of Trustee's procedure for routine actions in an relatively-short non-technical format.


The Committee discussed the need for the Board of Trustees to increase transparency while maintaining necessary privacy. The Committee discussed a protocol to ensure that an agenda is published before Board meetings.

Roles and responsibilities[edit]

The Committee discussed the need to clarify the role of the Secretary of the Board of Trustees.


Alice summarized the work completed on a preliminary draft of a revised Governance Committee Charter. There are still outstanding questions, which are under consultation with the legal team. The revised charter was identified as a priority for the Committee's next meeting.

Advisory Board[edit]

The Committee discussed the role and purpose of the Advisory Board.

The meeting concluded at 7:10 PM.