You will find bellow the paragraph that relates to the organization of events:
6. Registration for Events
Occasionally, we make it possible to register for events we organize. This can usually be done online, but in certain cases also offline. To successfully register, you will need to provide certain personal data, which can vary depending on the event. Where applicable, mandatory and voluntary information is indicated on the respective registration form.
We primarily use the data to organize the participation of the registering person at the event and to implement the event. This includes contacting the participant to the extent required within the scope of the event’s organization. The legal basis for the processing of these personal data is Art. 6 para. 1 sentence 1 lit. b GDPR. We store this data for the aforementioned purposes until the event is completed.
We then store the data for an additional period of three years. This storage takes place due to our legitimate interest in being able to defend ourselves against any legal claims that may arise from the event or to assert such claims. The legal basis for this is Art. 6 para. 1 lit. f GDPR.
The data collected during registration will be processed internally by the department responsible for the organization of the event. The data can also be passed on to external recipients. This includes, above all, service providers who support us in the organization and implementation of the event. In addition to our general service providers and the service providers listed below, we may also use additional service providers apart from the general service providers listed below for online elections in connection with the event and its organization. Some events are supported by the Wikimedia Foundation. If this is the case, we may transmit data for reporting purposes in order to protect our legitimate interests and the interests of the Wikimedia Foundation.
If we provide additional services for you at your request, such as travel or hotel bookings or the organization of childcare, we transmit the data to the recipients that are required for rendering the service in question. These may include in particular: Hotels, travel agencies, foreign offices, other authorities of foreign countries for issuing visas. Depending on where you live and where the event takes place, these recipients may also be located in third countries outside the EU or the EEA for which no EU Commission decision on adequacy exists. In such cases we will only carry out transmissions which are either necessary for the fulfilment of the contract between you and us or for the conclusion or fulfilment of a contract entered into in your interest between us and the recipient.
Data privacy note for the registration survey
The personal data entered in this form will only be used for the purpose of organizing the Wikimedia Summit in September. Employees of the host Wikimedia Deutschland as well as of the Wikimedia Foundation have access to the data. The personal data will be anonymised three months after the event has taken place. The processing is based on Art. 6 (1) a) GDPR. You can revoke your consent at any time, e.g. by sending an email to email@example.com.