Wikimedia and Libraries User Group/Reports
This page is dedicated to the annual reports and meeting minutes of all meetings of the Steering Committee members as well as member meetups.
🌟 Latest Meeting Minutes
[edit]Meeting Minutes: November 26, 2025
[edit]Date: 2025-11-26
Participants: Clifford_Anderson, Alequihdez, Gayobah13, Orlysi, Meritkosy
Excused: Lilian_Viana
Absent: Cmwaura, Mehman, Tsaorin
- 1. Diff Post
- Alequihdez discussed the draft Diff post available in the shared drive.
- She reviewed the history of Diff posts and introduced the draft for the new steering committee.
- Feedback and Revisions:
- Orlysi recommended connecting the post to the candidate page so users can follow up on Meta.
- Clifford_Anderson recommended adding a photograph.
- Orlysi suggested including a “Call for Action” at the end of the post.
- The group agreed to include links to the members' Meta pages but will exclude other identifying information.
- Alequihdez plans to publish the post tomorrow.
- 2. AI Notetaking
- The group discussed the use of AI tools for transcribing conversations.
- Gayobah13 noted that some AI note-takers join automatically and recommended disabling them upon entry.
- Decision: The user group agreed to allow one AI note-taker per meeting, which the host will configure.
- 3. Metapage Revisions
- Lilian_Viana is authorized to update the Meta pages whenever she is ready.
- Logo Discussion: Questions were raised regarding the need for a new group logo.
- The group unanimously agreed to delegate the new logo issue to the communication subgroup.
- 4. Communication Group Plans
- The group agreed to table the conversation regarding the communication subgroup recommendations until the next meeting.
- 5. Information about SC Members
- The committee asked Gayobah13 to report on his work regarding member information at the December meeting.
- 6. Meeting Schedule
- Next Meeting: The final meeting of the year will be on December 10.
- Break: The group will not meet on December 24.
- Resumption: Meetings will resume on January 7, 2026.
- Clifford_Anderson will manage the calendar cancellation for the December 10 meeting.
- 7. Action Items
| Task | Responsible | Deadline |
|---|---|---|
| Finalize and publish Diff Post | Alequihdez | Tomorrow (Nov 27) |
| Update Meta pages | Lilian_Viana | When ready |
| Report on SC member info project | Gayobah13 | December 10 Meeting |
| Cancel specific calendar appointment | Clifford_Anderson | As soon as possible |
- 8. Next Meeting
Date: 2025-12-10 Time: 13:30 UTC Agenda: TBD
- Summaries in Other Languages
- Português: Alequihdez discutiu a postagem no Diff, que será publicada amanhã com links para as páginas Meta dos membros. O grupo concordou em permitir apenas um anotador de IA por reunião, configurado pelo anfitrião. Lilian atualizará as páginas do Meta quando estiver pronta, e a questão do logotipo foi delegada ao grupo de comunicação. A última reunião do ano será em 10 de dezembro, retornando em 7 de janeiro de 2026.
- Español: Alequihdez discutió la publicación en Diff, que se publicará mañana con enlaces a las páginas Meta de los miembros. El grupo acordó permitir solo un tomador de notas de IA por reunión, configurado por el anfitrión. Lilian actualizará las páginas de Meta cuando esté lista, y el tema del logotipo fue delegado al grupo de comunicación. La última reunión del año será el 10 de diciembre y se reanudará el 7 de enero de 2026.
- עברית: אלקיהדז (Alequihdez) הציגה את הפוסט המתוכנן ל-Diff, שיפורסם מחר ויכלול קישורים לדפי המטא של החברים. הקבוצה הסכימה לאפשר רושם פרוטוקול מבוסס בינה מלאכותית אחד בלבד לפגישה, שיוגדר על ידי המארח. ליליאן תעדכן את דפי המטא כשתהיה מוכנה, ונושא הלוגו הועבר לטיפול קבוצת התקשורת. הפגישה האחרונה לשנה זו תתקיים ב-10 בדצמבר, והפגישות יתחדשו ב-7 בינואר 2026.
🗓️ Past meeting minutes
[edit]📂 Meeting Minutes: October 29, 2025 (Click to expand/collapse)
Date: 2025-10-29 Participants: Clifford_Anderson, Alequihdez, Meritkosy, Lilian_Viana Excused: Orlysi Absent: Mehman, Cmwaura, Tsaorin, Gayobah13
- 1. Attendance Tracking
- The group agreed to record attendance at each meeting to clarify active participation within the Steering Committee (SC).
- Orlysi had informed the group in advance that she could not attend.
- 2. Governance and Strategy Document
- The group decided to continue working on the document created by Lilian_Viana concerning Governance and Strategy.
- Lilian_Viana presented proposed actions for Governance and Strategy. The first priority is to conduct a diagnosis based on inputs from the community at WikiLibCon Mexico.
- 3. Reporting and Publication
- Meeting reports should be published on the Meta page, as stated in the Governance and Strategy document.
- Clifford_Anderson will serve as secretary and is responsible for posting the minutes in English on Meta.
- Lilian_Viana will provide a Portuguese summary.
- Alequihdez will provide a Spanish summary.
- Orlysi will be asked about preparing a Hebrew summary; other members will be consulted about additional languages.
- Minutes will be published in English first, with a note stating that translations will be added by the end of the month.
- 4. Meta Page Edits
- The “Governance” tav will be updated to include short profiles of each SC member.
- Each member will introduce themselves on the Meta page (Governance section).
- Clifford_Anderson will contact members via WhatsApp to request their short bios.
- Clifford_Anderson will begin editing the Governance section to make space for SC introductions.
- Lilian_Viana added a note to the home page marking it as “Under construction.”
- 5. Elections
- The annual period for Steering Committee service runs from September to September.
- Elections will take place in July each year.
- 6. DIFF Post
- Alequihdez will prepare a DIFF post summarizing key activities and information drawn from meeting notes and the SC presentation. She will send the draft for review and editing to the entire SC.
- Target publication date: December 2025.
- 7. Working Group Progress
- Meritkosy emphasized the importance of each subgroup beginning active work.
- Members should bring concrete plans to upcoming meetings.
- The SC agreed to start with small, achievable tasks.
- 8. Action Items
| Task | Responsible | Deadline |
|---|---|---|
| Publish English minutes on Meta | Clifford_Anderson | Immediate |
| Confirm Portuguese summary | Lilian_Viana | End of October 2025 |
| Confirm Spanish summary | Alequihdez | End of October 2025 |
| Confirm Hebrew summary | Orlysi | End of October 2025 |
| Collect short SC member bios (Governance section) | Clifford_Anderson | Before next meeting |
| Prepare DIFF post summarizing SC work | Alequihdez | December 2025 |
| Each working group to submit activity plan | All members | Before next meeting |
- Summaries in Other Languages (Oct 29)
- Português: O grupo decidiu continuar o trabalho no documento de Governança e Estratégia, publicar as atas na página Meta e incluir traduções. Cada membro do Comitê Diretivo (SC) apresentará um breve perfil. As eleições ocorrerão em julho. Um post no DIFF será publicado em dezembro de 2025.
- Español: El grupo acordó seguir trabajando en el documento de Gobernanza y Estrategia, publicar las actas en Meta y agregar traducciones. Cada miembro del Comité Directivo presentará un breve perfil. Las elecciones se realizarán en julio. Se publicará una entrada en DIFF en diciembre de 2025.
- עברית: הקבוצה החליטה להמשיך בעבודה על מסמך הממשל והאסטרטגיה, לפרסם את פרוטוקולי הישיבות בדף Meta ולהוסיף תרגומים. כל חבר בוועדת ההיגוי יציג פרופיל קצר בחלק הממשל. הבחירות יתקיימו ביולי. פוסט ב-DIFF יפורסם בדצמבר 2025.
📋 Annual Reports
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📂 Archives of our past meeting minutes
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