Wikimedians of Kerala/About/Assets

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Read the instructions below before creating a request for an asset to UG.

This policy outlines the management, use, and accountability of assets owned or held by the Wikimedians of Kerala User Group (IN-KL). The goal is to ensure proper utilization, transparency, and shared responsibility for all user group-related equipment and materials.

Nature of Assets

The assets listed under this policy (such as electronics equipment, banners, documentation kits, etc.) are community assets, not personal property of any member, custodian, or program lead. These are intended solely for Wikimedia-related activities and events conducted or supported by the user group.

Custodianship

Assets will be assigned to custodians; individuals responsible for safe storage, upkeep, and communication related to the item(s). Custodians must maintain a basic log of the asset's status and usage, which should be updated periodically or upon request on this meta wiki.

Request for Asset Use

Members of Wikimedians of Kerala UG, currently residing in Kerala who are engaged in organising Wikimedia related activities are eligible to use the UG assets upon request. The assets must be used for Wikimedians of Kerala User group organized projects only. The lead of the project is responsible for submitting the request and ensuring the proper transfer and coordination of the asset among team members.

Members of UG who needs an asset for Wikimedia-related activity should:

Fill out the request form below 2 weeks before the planned activity or event.
And also send an formal request via email to wikimediansofkeralagmail.com
Approval will done after reviewing the application and the availability of the asset, and the requester's familiarity with the project and assets usage.

Handover & Responsibility

Upon approval, the custodian and requester must do a mutual check of the asset's condition. A handover note/understanding should be signed or emailed and submitted to the UG contact email as documentation. The requester becomes temporarily responsible for the asset during its use and must return it in the condition it was received.

Servicing, Damage & Replacement

Custodians are responsible for routine servicing and must inform the UG about maintenance needs.
Repair/replacement costs for normal wear-and-tear can be reimbursed through UG-approved budgets if available.
If the asset is damaged due to misuse, the user responsible must bear the cost of repair or replacement.
If lost or irreparably damaged, the custodian must inform the UG and may be required to replace the item, based on case-by-case evaluation.

Reuse and Upgrades

Assets will be reused across projects as long as they remain functional. If not in active use, they may be transferred to the contact person of the UG.

Submit your Request

Assets of the Wikimedians of Kerala UG.

Laptops and accessories

Laptops
Hardware	Model	Quantity	Grants / Sponsor	Grantee	Image	Current custodian	Status
Laptop		1	Rapid Grant/Malayalam Wikimedia Educational Program	Akbarali		Gnoeee	Using for organising UG activites

Photographic equipment and accessories

Photographic equipment
Hardware	Model	Quantity	Grants / Sponsor	Grantee	Image	Current custodian	Status
Camera	Canon 200D camera	1	Rapid Grant/Malayalam Wikimedia Educational Program	Akbarali		Manojk

Lighting equipment
Hardware	Model	Quantity	Grants / Sponsor	Grantee	Image	Current custodian	Status
Lighting equipment			Rapid Grant/Malayalam Wikimedia Educational Program	Akbarali		Gnoeee	Custodian of UG Asset

Audio recording equipment and accessories

Audio recording equipment
Hardware	Model	Quantity	Grants / Sponsor	Grantee	Image	Current custodian	Status
MIC	RODE Wireless mic	1	Rapid Grant/Malayalam Wikimedia Educational Program	Akbarali		Manojk

Digitization equipment

Digitization equipment
Hardware	Model	Quantity	Grants / Sponsor	Grantee	Image	Current custodian	Status
Scanner	Czur Scanner	1	CIS-A2K	-		tonynirappathu	Book scanning and upload

Internet accessories

Standee and Banners


Material	Quantity	Grants / Sponsor	Grantee	Current custodian	Status
Standee	1			Ranjithsiji	Custodian of UG Asset
Standee	1	CIS-A2K - TTT 2023	-	Ranjithsiji	Custodian of UG Asset
Standee	1		-	Gnoeee	Custodian of UG Asset

Other hardware's

Swags

Stickers