Grants:APG/Proposals/2012-2013 round1/Wikimédia Magyarország/Progress report form/Q3

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Purpose of the report[edit]

This form is for organizations receiving Annual Plan Grants to report on their results to date. For progress reports, the time period for this report will the first 6 months of each grant (e.g. 1 January - 30 June of the current year). For impact reports, the time period for this report will be the full 12 months of this grant, including the period already reported on in the progress report (e.g. 1 January - 31 December of the current year). This form includes four sections, addressing global metrics, program stories, financial information, and compliance. Please contact APG/FDC staff if you have questions about this form, or concerns submitting it by the deadline. After submitting the form, organizations will also meet with APG staff to discuss their progress.

Global metrics overview - all programs[edit]

We are trying to understand the overall outcomes of the work being funded across our grantees' programs. Please use the table below to let us know how your programs contributed to the Global Metrics. We understand not all Global Metrics will be relevant for all programs, so feel free to put "0" where necessary. For each program include the following table and

  1. Next to each required metric, list the outcome achieved for all of your programs included in your proposal.
  2. Where necessary, explain the context behind your outcome.
  3. In addition to the Global Metrics as measures of success for your programs, there is another table format in which you may report on any OTHER relevant measures of your programs success

For more information and a sample, see Global Metrics.

Overall[edit]

Metric Achieved outcome Explanation
1. # of active editors involved
2. # of new editors
3. # of individuals involved
4. # of new images/media added to Wikimedia articles/pages
5. # of articles added or improved on Wikimedia projects
6. Absolute value of bytes added to or deleted from Wikimedia projects


Telling your program stories - all programs[edit]

Please tell the story of each of your programs included in your proposal. This is your chance to tell your story by using any additional metrics (beyond global metrics) that are relevant to your context, beyond the global metrics above. You should be reporting against the targets you set at the beginning of the year throughout the year. We have provided a template here below for you to report against your targets, but you are welcome to include this information in another way. Also, if you decided not to do a program that was included in your proposal or added a program not in the proposal, please explain this change. More resources for storytelling are at the end of this form. Here are some ways to tell your story.

  • We encourage you to share your successes and failures and what you are learning. Please also share why are these successes, failures, or learnings are important in your context. Reference learning patterns or other documentation.
  • Make clear connections between your offline activities and online results, as applicable. For example, explain how your education program activities is leading to quality content on Wikipedia.
  • We encourage you to tell your story in different ways by using videos, sound files, images (photos and infographics, e.g.), compelling quotes, and by linking directly to work you produce. You may highlight outcomes, learning, or metrics this way.
  • We encourage you to continue using dashboards, progress bars, and scorecards that you have used to illustrate your progress in the past, and to report consistently over time.
  • You are welcome to use the table below to report on any metrics or measures relevant to your program. These may or may not include the global metrics you put in the overview section above. You can also share your progress in another way if you do not find a table like this useful.
Target Last year (if applicable) Progress (at end of Q2) End of year (projected or actual) Comments
Example Example Example Example Example

Revenues received during this period (6 month for progress report, 12 months for impact report)[edit]

Please use the exchange rate in your APG proposal.

Table 2 Please report all spending in the currency of your grant unless US$ is requested.

  • Please also include any in-kind contributions or resources that you have received in this revenues table. This might include donated office space, services, prizes, food, etc. If you are to provide a monetary equivalent (e.g. $500 for food from Organization X for service Y), please include it in this table. Otherwise, please highlight the contribution, as well as the name of the partner, in the notes section.
Revenue source Currency Anticipated Q1 Q2 Q3 Q4 Cumulative Anticipated ($US)* Cumulative ($US)* Explanation of variances from plan
A B C D E F G H I J K

* Provide estimates in US Dollars


Spending during this period (6 month for progress report, 12 months for impact report)[edit]

Please use the exchange rate in your APG proposal.

Table 3 Please report all spending in the currency of your grant unless US$ is requested.

(The "budgeted" amount is the total planned for the year as submitted in your proposal form or your revised plan, and the "cumulative" column refers to the total spent to date this year. The "percentage spent to date" is the ratio of the cumulative amount spent over the budgeted amount.)
Expense Currency Budgeted Q1 Q2 Q3 Q4 Cumulative Budgeted ($US)* Cumulative ($US)* Percentage spent to date Explanation of variances from plan
A B C D E F G H I J J2 K
TOTAL B C D E F G H I J J2 N/A

* Provide estimates in US Dollars


Compliance[edit]

Is your organization compliant with the terms outlined in the grant agreement?[edit]

As required in the grant agreement, please report any deviations from your grant proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.

Are you in compliance with all applicable laws and regulations as outlined in the grant agreement? Please answer "Yes" or "No".

Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Grant funds as outlined in the grant agreement? Please answer "Yes" or "No".

Signature[edit]

Once complete, please sign below with the usual four tildes.

Resources[edit]

Resources to plan for measurement[edit]

Resources for storytelling[edit]


Basic entity information[edit]

Table 1

Entity information Legal name of entity Wikimédia Magyarország Egyesület
Entity's fiscal year (mm/dd–mm/dd) 01/01 - 12/31
12 month timeframe of funds awarded (mm/dd/yy-mm/dd/yy) 01/01/13 - 12/31/13
Contact information (primary) Primary contact name Andrea Tóth
Primary contact position in entity Office Manager
Primary contact username Voglia
Primary contact email andrea.toth@wikimedia.hu
Contact information (secondary) Secondary contact name Balázs Viczián
Secondary contact position in entity Executive President
Secondary contact username Vince
Secondary contact email balazs.viczian@wikimedia.hu


Overview of this quarter[edit]

The purpose of this section is to provide a brief overview of this report. Please use no more than 1-2 paragraphs to address the questions outlined below. You will have an opportunity to address these questions in detail elsewhere in this report.

CHANGES: Please describe how you changed your plans and budget based on the FDC allocation approved by the Board in December 2012, and your rationale for these changes. You can then use the changed plans and budget as the basis on which to report back on the first quarter.

  • we are still spending much less due to our generous sponsors, partners and ad-hoc (mostly non-financial) donations received

HIGHLIGHTS: What were 1–2 important highlights of the past quarter? (These may include successes, challenges, lessons learned.)

  • We were able to enter WLM 2013 after a one year hiatus
  • Two QR projects have been started
  • We have started to improve/establish our relations with similar (free knowledge) projects and organizations

WIKI-FOCUS: What Wikimedia projects was your entity focused on (e.g., Wiki Commons, French Wiktionary) this quarter?

  • Hungarian Wikipedia
  • Commons

GROWTH: How did your entity grow over the past quarter vs. the previous quarter (e.g., Number of active editors reached/involved/added, number of articles created, number of events held, number of partipants reached through workshops)?

  • 7 programmes held
  • start the preparation of new programmes

Financial summary[edit]

The FDC requires information about how your entity received and spent money over the past year. The FDC distributes general funds, so your entity is not required to use funds exactly as outlined in the proposal. While line-item expenses will not be examined, the FDC and movement wants to understand why the entity spent money in the way it did. If variance in budgeted vs. actual is greater than 20%, please provide explanation in more detail. This helps the FDC understand the rationale behind any significant changes. Note that any changes from the Grant proposal, among other things, must be consistent with the WMF mission, must be for charitable purposes as defined in the grant agreement, must be reported to WMF, and must otherwise comply with the grant agreement. The WMF mission is "to empower and engage people around the world to collect and develop educational content under a free license or in the public domain, and to disseminate it effectively and globally."

Revenues for this quarter[edit]

1 USD = 221 HUF on 30. September 2013

Table 2 Please report all spending in the currency of your grant unless US$ is requested.

  • Please also include any in-kind contributions or resources that you have received in this revenues table. This might include donated office space, services, prizes, food, etc. If you are to provide a monetary equivalent (e.g. $500 for food from Organization X for service Y), please include it in this table. Otherwise, please highlight the contribution, as well as the name of the partner, in the notes section.
Revenue source Currency Anticipated Q1 Q2 Q3 Q4 Cumulative Anticipated ($US)* Cumulative ($US)* Explanation of variances from plan
Membership fees+donations HUF 100000 0 45975 9000 54975 441.488 248,76 most of the membership fees will be collected during the next quarter
FDC Grant HUF 14845000 - 8659583 - 8659583 65,519.10 39183,63
Interest HUF - - 91491 74899 166390 752,90
TOTAL HUF 14945000 8797049 83899 8880948 67624,43 40185,29

* Provide estimates in US Dollars


Table 3 Please report all spending in the currency of your grant unless US$ is requested.

(The "budgeted" amount is the total planned for the year as submitted in your proposal form or your revised plan, and the "cumulative" column refers to the total spent to date this year. The "percentage spent to date" is the ratio of the cumulative amount spent over the budgeted amount.)
Expense Currency Budgeted Q1 Q2 Q3 Q4 Cumulative Budgeted ($US)* Cumulative ($US)* Percentage spent to date Explanation of variances from plan
office costs HUF 1000000 0* 100565 133832 234397 4,413.76 1060,62 23,44 *:
office rent HUF 2500000 1765000 14097 9398 1788495 11,033.90 8092,74 71,54 Q1 payed the office rental cost for the whole year
community travel help HUF 3500000 0* 508801 209776 718577 15,444.26 3251,4 20,53 increased with the wikimania hongkong
bank costs HUF 75000 0* 25143 15943 41086 330.943 185,91 54,78 *:
wage+tax for the employee HUF 5000000 0* 970458 653360 1623818 22,062.60 7347,59 32,48 *:
community meetups HUF 750000 0* 41695 320026 361721 3,309.12 1636,75 48,23 community building meetups catering for ex.
post costs HUF 100000 0* 20580 2355 22935 441.260 103,78 22,94 *:
telephone, server, internet HUF 550000 0* 145309 172706 318015 2,426.99 1438,98 57,82 *:
TOTAL HUF 13475000 1765000 1826648 1517396 G 5109044 60972,85 23117,85 37,91 N/A

* Provide estimates in US Dollars


Progress toward this year's goals/objectives[edit]

This section addresses the impact of the programs / initiatives* and objectives your entity has implemented over the past quarter and the progress your entity is making toward meeting this year's goals. We understand that some metrics may not be applicable in this quarterly report, so please add metrics here if they are applicable.

*In the past, the FDC has used the term 'initiative', but we are using the term 'program.'

Program 1[edit]

KSH - Statistical competition ended, announcement of results
What are the objectives of this program? Please include metrics.

The KSH (Central Statistical Office), the KSH Library and WMHU organized together statistical and demographic themed article writing competition between May 1st and June 30th.

The participants could apply for comprehensive articles, for clarifying important method or concept articles, presenting national and international journals, main works, with the description of national and international institutions and organizations, with presentation of the life and work of prominent social scientists, experts, other relevant topics.

Eventually the participants of the competition were nominated with 37 brand new, and 9 renovated articles.

A professional jury assessed the competitive articles and prized 9 winners three of whom could came at the prize ceremony.

The prizes: IT equipment offered by the SAS Institute, gift pack (mugs, t-shirts, pens, yo-yo) offered by the WMHU. The KSH Library offered a one year free-enrollment.

Progress against these objectives (include metrics and # of volunteers/staff involved)?

The used links are very useful, they help to start off readers, they help to expand their knowledge. We are pleased the attempt presentation of the mathematical background as well.

However, common shortcomings was the unilateralism of the references; in many cases the Hungarian literature resources have been identified.

Activities conducted.

Organized by one volunteer (member of the chapter), at the prizing ceremony was peronally honored by the Chair of WMHU.

What worked and what did not?

The articles of mathematical statistics are incomplete, but the use of wiki technology we can be optimistic regarding further expansion.

The current general evaluation of this articles can't be considered as an exhaustive professional review.

In the assessment played a great role the invested work and the enthusiastic interest of the candidates. The awards are intended primarily encouragement for further development.

Any additional details:


Program 2[edit]

10th birthday party of the Hungarian Wikipedia
What are the objectives of this program? Please include metrics.

The WMHU organized the 10th birthday party for the Hungarian Wikipedia, the 13th July.

We were counting on the participation of every old, new and future editors.

The Hungarian language edition of Wikipedia had its 10th birthday on 8 July 2013.

Perhaps not everyone is familiar with the fact that the Hungarian version was actually born in the summer of 2003: it was launched for the first time shortly after the English version in May 2001, but after a few months of experimentation, the initiative died.

The Hungarian Wikipedia was restarted with an article about the Hungarian rock group named Omega by Peter Gervai who is an IT expert and than the became chair of the WMHU.

Due to the 235k registered and hundreds of thousands of unregistered editors editing 14 million number of articles, in the Hungarian Wikipedia has grown over the past ten years, into over 248 thousand (coming soon the 250k) articles.

So the Hungarian version is the 23rd in the 280 language ranking. Up to now 775 high quality studies has reached the priority rating. The uploaded images, graphics number reached 42k.

Based on these mentioned numbers the Hungarian Wikipedia is the biggest Hungarian encyclopedia.

The community of the Hungarian wikipedians, of course, aware that quantitative indicators are useless without respect to quality. The continuous improvement of the exsisting articles is an important aim of the project, along with the replacement of missing issues.

Progress against these objectives (include metrics and # of volunteers/staff involved)?

Participants: 24 practicing editors Involvement: 1 volunteer began the organisation than she fell ill and the office manager finished it.

Activities conducted.

Birthday shirts for the participants, balloons, birthday cake.

Overall speach of Gervai Péter (grin, chair of the chapter).

A minute of silence in honor of the Trolls.

Self-presentation of the participant editors in order to get to know each other better.

Very delicious dinner.

Eating cake in three seconds.

Having fun.

Informal conversation.

Financial support for 3 participants.

What worked and what did not?

One volunteer wrote a press release but unfortunately nowhere appeared.

We need to rethink, reformer our press communication system.

There were a fairly high participation but it could have been greater.

Any additional details:

  • widths="150px"
  • The group
    The group
  • Free
    Free


Program 3[edit]

WikiCamp
What are the objectives of this program? Please include metrics.

The Hungarian wikipedians with the support of the WMHU organized a 4-day community meeting and new editor recruitment in Monostorapáti and its surroundings.

The camp was organized for relaxation, fun, community-building, transfer and improvement of the articles on Wikipedia of the region.

This year's camp location was also decided based on the future organizer's tenders.

The responsible for implementation was Fauvirt, one of our enthusiastic editors/volunteers.

Tender envelopes: 250.000 HUF

Final cost: 116 054 HUF

The number of total participants: from 4 countries; 14 wikipedians + 3 "relatives" (and 3 dogs) + 1 person awarded for the article competition.

Progress against these objectives (include metrics and # of volunteers/staff involved)?

Those participants who received financial support to reach the camp, were requested to prepare a report on the events or to make presentation about Wikipedia (3 persons).

Organised by one volunteer.

Activities conducted.

T-shirts with the new camp's logo.

Excursions and presentations in the area with local guides to facilitate the creation of new articles.

30 new articles at least.

Great conversations.

What worked and what did not?

We were often out of the scedule and some participants arrived late. Due to these facts we couldn't realise a couple of scheduled programs, for example we missed some new curious people who donated blood and than gone away :)

Hundreds of photos on Commons.

3 reports

Books and calendars from the hosts were added to the wiki office.

Any additional details:

  • widths="200px"


Program 4[edit]

Wiki Meetup in Miskolc
What are the objectives of this program? Please include metrics.

On the 3rd of August a wikimeeting was held in Miskolc by the wikipedians of the city with 10 participants.

The aim of the meeting was to get to know each other better and to create a new workshop of Miskolc which will work with the articles lightly elaborated about the parts of the city.

Progress against these objectives (include metrics and # of volunteers/staff involved)?

The meeting was totally orgnanized by volunteers with the support (funding food bills, sending gifts) of WMHU.

Activities conducted.

The event was hosted by the Cellars desk Society of Miskolc and supported by WMHU. The host spoke about the aim of their Society to save wine cellars. They have worked hard also to map up the existing cellars and set up one unrivaled collection of photos that eventually they made available to us for use in the articles. Than on of the editors talked about the imperfect articles on the city.

The office provided the partecipants some t-shirts and pens.

The partecipants founded the Miskolc-workshop, a few days later the press reported about it also.

What worked and what did not?

The Miskolc-workshop has been working very effectively eversince.

It was a nice self-initiative event.

Any additional details:

  • widths="200px"


Program 5[edit]

Wikimania HongKong
What are the objectives of this program? Please include metrics.

The WMHU was represented by three members (Samat, Tgr, Teemeah) at the annual meeting in Wikimania Hong Kong on 7-11 August. The aim was to represent the Hungarian chapter, meet other wikimedians, exchange experiences.

Progress against these objectives (include metrics and # of volunteers/staff involved)?

The travel expenses of the participants were supported by the WMHU after receiving their application along to obligation of preparing a report.

Activities conducted.

The staff of the WMHU office helped the participants to choose and by the tickets, compose the contracts, etc. Some thought from Teemeah's report: „There were a lot of participants, it was a good to get to know other wikip/medians, and it was revealed that practically all wiki are struggling with the same problems as we, and there are sometimes specific problems arising from the nature of the country.”

What worked and what did not?

The participants must provide reports about the event. One of them already did it, but the other two are still struggling with it. One is busy organising the WLM, and the other is moving to SF for work with the WMF :) The Hong Kong Polytechnic University venue was considered excellent, although the distribution of the conference rooms was not always fit to the level of interest, several lectures she missed because of limited time and the size of the room was small, while in the other huge auditoriums five or six persons. were standing around She met a number of locals who did not liked the wiki, just came to see what all the bash was about, and they remained there. Overall, she thought it was good for her to participate in the Wikimania, especially sparked her interest in reasoning the project Wiki Makes Video, and the reasoning related the companies, in connection with the OTRS we often meet companies who want to edit.

Any additional details:


Program 6[edit]

GLAM/QRpedia project in the Botanical Garden of Vácrátót
What are the objectives of this program? Please include metrics.

The members of the Plants-workshop visited the MTA (Hungarian Academy of Sciences) Botanical Garden where they met one the academic counselor, the director and the leader of of the botanical collections on 23 August.

The aim of the visit was to involve the arboretum of Vácrátót to the GLAM / QRpédia project. The project aims at the placement of a QR code on the most important plant's explain tables wich index the apposit article on the Hungarian wikipedia.

Progress against these objectives (include metrics and # of volunteers/staff involved)?
Activities conducted.

During of the month of November the Botanical Garden's staff will prepare a list of the plants considered suitable for mark with QR codes. WMHU will help with the preparation of the codes.

What worked and what did not?

The idea was very welcomed for the rapresentats of the botanical garden.

Any additional details:


Program 7[edit]

Wiki Loves Monuments Hungary
What are the objectives of this program? Please include metrics.

Wiki Loves Monuments has as goal to enrich Wikipedia and her sister projects with photos and articles about the worldwide cultural heritage.

Volunteers from 52 areas and countries organized this year the fourth edition of this event.

Long and intense preparatory work for this year was organized and advertised - this time together with the Magyar Nemzeti Vagyonkezelő Zrt. (Hungarian National Asset Management) - the Wiki Loves Monuments photo contest in Hungary.

We also issue press release about the event [1]

The project organizer: Samat.

The project aims to chronicle, preserve and disseminate the state-owned monuments, as well as to publish freely licensed images and to promote our cultural heritage.

The international competition include the support of the Europa Nostra, the International National Trusts Organisation (INTO), and of the European Digital Library (Europeana) as well.

Progress against these objectives (include metrics and # of volunteers/staff involved)?

In Hungary have been uploaded 3217 images by 137 participants.

Activities conducted.

The groundwor of approximately 20 volunteers over a month time.

Finding and clarifying coordinates, identification and categorization of the photos.

What worked and what did not?

Any additional details:


Program 8[edit]

Civil Association's Night
What are the objectives of this program? Please include metrics.

Foundations, associations, clubs, societies ... They are almost everywhere, though sometimes invisible because few people know the shape of our business, our goals, ideals.

But the structure of these organizations shows that our people, "civilians" can lend a hand to improve their environment, drawing attention issues, that, although are important parts of the life of our society, but somehow don't get enough, intention.

The activities of non-profit organizations are like the air: one doesn't think about it, if one has enough of it but the moment it's missing you can't do without.

This night is designed to introduce people the work of non-profit associations.

53 participants in Budapest, 62 in other regions.

The goal was showing how to edit Wikipedia with practical examples by experienced editors. A kind of night-editathon.

Progress against these objectives (include metrics and # of volunteers/staff involved)?
Activities conducted.

We had time to install the new host-notebook so the office is now preparated to wage better the interested editors for work.

What worked and what did not?

Despite of all our efforts (facebook posts, news on the Wikipedia, even Wikipedia molino is dumped from the window) no external people came into the office, which was the venue of the event of the wmhu.

Unfortunately, the organizers were not completely on top of things also, as the program brochure wasn't published. And the chapters members was also a little bit inactive.

But eventually a small wikimeeting overcame. There were 3 members, included the chair, one member via skype and a host, the chair of the Hungarian Creative Commons Association.

Any additional details:

  • Sample gallery


Lessons learned[edit]

Lessons from this quarter[edit]

A key objective of the funding is to enable the movement as a whole to understand how to achieve shared goals better and faster. An important way of doing this is to identify lessons learned from entities who receive funds, and to share these lessons across the movement. The purpose of this section is to elicit some of these insights, which will be shared throughout the movement. Please answer the following questions in 1–2 paragraphs each.

What were your major accomplishments in the past quarter, and how did you help to achieve movement goals?

  • Wiki Loves Monuments success
  • increase the quality of the images
  • Statistical writing contest
  • increase the number of articles
  • wikicamp
  • create community

What were your major setbacks in the past quarter (e.g., programs that were not successful)?

  • unsuccessfull civil night event

What factors (organizational, environmental) enabled your success?

  • interesting content of the contest

What unanticipated challenges did you encounter and how did this affect what you were able to accomplish?

What changes might you make in executing your initiatives into the next quarter?

  • activate our membership
  • improve Communication
  • create interesting programs
  • better use of office space
  • greater involvement of the editors

Additional information[edit]

Provide any other relevant information that may be helpful or relevant for the FDC (e.g., links to any media coverage, blog posts, more detailed reports, more detailed financial information).

Compliance[edit]

Is your organization compliant with the terms outlined in the grant agreement?[edit]

As required in the grant agreement, please report any deviations from your grant proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.

Are you in compliance with all applicable laws and regulations as outlined in the grant agreement? YES

Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Grant funds as outlined in the grant agreement? YES

Signature[edit]

Once complete, please sign below with the usual four tildes.


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