Grants:IEG/Proposals/Kit

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Proposal kit

From IdeaLab to Individual Engagement Grant:
Turn your idea into a grant proposal

Do you have a good idea that is eligible for funding from an Individual Engagement Grant?

Individual Engagement Grant proposals have the following parts: an infobox, an idea, a project plan, and community discussion. This page will teach you how to make everything required for a complete proposal.

Not sure if your proposal is complete? Here's an example.

complete IEG proposal markup & instructions

If you started creating your Individual Engagement Grants proposal from here, you should have a page with all the sections you need for a complete proposal. If you started in IdeaLab, you will need to add all sections after "Project Goals", and change some elements of your Probox, including making your ''|portal=IEG'' and adding a few extra parameters like ''|grantee='' and the year and round.

Either way, use the below markup to check that you've got everything you need - copy and paste any missing parts into your page to develop it into a complete proposal.

When you press edit, the edit box should look like this


{{Probox
<!--List the usernames of all project participants in the space below.-->
|grantee1=
|volunteer1=
|advisor1=
<!--Please add an email address (or a username that can receive email) that we can use to contact you. For an email address, use {{@}} in place of "@", for example, yourname{{@}}yourdomain.com.-->
|contact=
<!--Write a short summary of your project, in 20 words or less in the space below-->
|summary=
<!--After you complete your budget in the project plan, add the total amount of funding you are requesting below, in USD (or specify other currency)-->
|amount=
<!--Which languages or Wikimedia projects will be better served or impacted as a result of this project? Example: Italian Wikisource.-->
|target=
<!--Please choose 1 Wikimedia strategic goal that your project most directly aims to impact. Choices of strategic goals: Increasing Reach (more people access Wikimedia projects), Improving Quality (better quality and quantity of content on Wikimedia projects), Increasing Participation (larger and more diverse groups of people are contributing to Wikimedia projects)-->
|goal=
<!--If you want more participants (volunteers, advisors, etc) to join your proposal, change below to "YES"-->
|more_participants=NO
<!--If you want to customize the image, replace below with another file name from Commons-->
|image=File:IEG_blue_key.svg
<!--If you want to remove your proposal from the IdeaLab, delete "YES" below-->
|IdeaLab=YES
<!--When you have finished drafting your proposal and it is ready for review, change below from DRAFT to PROPOSED (all caps).-->
|status=DRAFT

<!-- YOU DON’T NEED TO EDIT THIS SECTION, GO ON TO *PART 2* -->
|round=2
|year=2014
|project=<includeonly>{{subst:SUBPAGENAME}}</includeonly>
|timestamp={{<includeonly>subst:</includeonly>CURRENTTIME}}, {{<includeonly>subst:</includeonly>CURRENTDAY}} {{<includeonly>subst:</includeonly>CURRENTMONTHNAME}} {{<includeonly>subst:</includeonly>CURRENTYEAR}} (UTC)
|portal=IEG
|translations=Probox/IEG/Content
}}

{{TOC right}}
<!-- YOU CAN SKIP THE ABOVE SECTION, GO ON TO *PART 2* -->

<!--*PART 2* STARTS HERE-->

==Project idea==
===What is the problem you're trying to solve?===
<!--In this section: Explain the problem that you are trying to solve with this project. What is the issue you want to address? Be brief, you can update and add to this later.-->

===What is your solution?===
<!--In this section: Explain the experimental solution that your project offers. How does your project solve the problem you've identified? Be brief, you can update and add to this later.-->

==Project goals==
<!--In this section: briefly explain what are you trying to accomplish with this project, or what do you expect will change as a result of this grant. You can update and add to this later.-->

==Project plan==
<!--Leave this section blank -->
===Activities===
<!--Think of your project as an experiment, and tell us how you'll carry it out. What will you and other participants spend your time doing? What you make, create, or complete by the end of the project? How will you test your solution to the problem you're aiming to solve?-->

===Budget===
<!--How you will use the funds you are requesting? List bullet points for each expense. Don’t forget to include a total amount, and update this amount in the Probox at the top of your page too!
Example:
*Travel roundtrip from Bangladesh to India: (Amount) USD
*Visual design contractor: (Amount) USD
*Project management: (Amount) USD
*Wikimedia merchandise for volunteer giveaways: (Amount) USD
*Total Budget: (Amount) USD -->

===Community engagement===
<!--How will you engage the community you’re aiming to serve at various points during your project? Community input and participation helps make projects successful.-->

===Sustainability===
<!--What do you expect will happen to your project after the grant ends? How might the project be continued or grown in new ways afterwards?-->

===Measures of success===
<!--How will you know if the project is successful and you've met your goals? Please include specific, measurable targets here.-->
[[m:Grants:Learning_patterns/Achievable_goals#Set_realistic_targets|Need target-setting tips?]]

Note: in addition to your project-specific measures of success, you will also be asked to report on some [[m:Grants:Learning_%26_Evaluation/Global_Metrics|Global Metrics]] at the end of your final report. Please keep this in mind as you plan, and we'll [[Grants:Learning_patterns/Calculating_global_metrics|support you]] as you begin your project.

==Get involved==
<!--Leave this section blank -->
===Participants===
<!--Please use this section to tell us more about who is working on this project. For each member of the team, please describe any project-related skills, experience, or other background you have that might help contribute to making this idea a success.-->

===Community Notification===
<!--You are responsible for notifying relevant communities of your proposal, so that they can help you! Depending on your project, notification may be most appropriate on a Village Pump, talk page, mailing list, etc.-->
Please paste links below to where relevant communities have been notified of your proposal, and to any other relevant community discussions. [[m:Grants:Learning_patterns/Let_the_community_know|Need notification tips?]]

<!--If you've filled out everything above, you have finished creating all sections of your proposal. Have a great time continuing to develop your proposal, we look forward to your completed submission!-->

===Endorsements===
<!--This section is for community members to describe why they think a project idea is of value.-->
Do you think this project should be selected for an Individual Engagement Grant? Please add your name and rationale for ''endorsing'' this project in the list below. (Other constructive feedback is welcome on the [[Grants talk:{{PAGENAME}}|talk page]] of this proposal).

* ''Community member: add your name and rationale here.''


In case you're still not sure how to fill in some of the sections you created, here are the instructions again:

You're about to start your Individual Engagement Grant proposal!

It's okay if you only have part of your idea ready to propose. Sharing your project idea early to get feedback is a good way to begin, and your answers can be finished or revised later. You can continue developing your proposal until the scheduled deadline.

Step 1: Probox

This first part will create an infobox with some basic details about your proposal.

1. Tell us who will be participating in your project. Please enter your team member's usernames in the following fields:

  • If someone will be participating as a grantee (yourself and anyone else who will be receiving the grant money, writing grant reports, etc), enter them after grantee1=. You can add grantee2= to add a co-grantee, etc.
  • If someone will be participating as a volunteer (community members interested in helping, but not receiving funds), enter them after volunteer1=
  • If someone will be participating in an advisory role, enter them after advisor1=

(If you only have grantees, that is ok, just leave the other fields blank.)

2. Don’t forget to enter a way for us to contact you after contact=

3. Please enter a short summary of your project after summary=

4. Please enter the languages and Wikimedia projects you plan to serve with your project after target=

5. Please choose 1 Wikimedia strategic goal that your project most directly aims to impact, and enter it after goal=. Choices of strategic goals:

  • Increasing Reach (more people access Wikimedia projects)
  • Improving Quality (better quality and quantity of content on Wikimedia projects)
  • Increasing Participation (larger and more diverse groups of people are contributing to Wikimedia projects)

Step 2: Project Idea

Please share the overall idea of your project in the Project idea section. Think of your project as an experiment - explain the problem you see and the solution you're aiming to test.

Step 3: Project Goals

Please share what you are trying to accomplish in the Project goals section

Step 4: Project Plan

Tell us about your project plan: the activities, budget and measurement of your project in the provided sections.

Step 5: Get involved

1. In the Participants section, tell us about yourself and any other people who will be working on this project. We like to understand who you are and what you contribute to the project.

2. The Community notification section is where you'll paste links to places you've notified your target community, and to any other relevant discussions on the project.

  • Remember, you are responsible for notifying relevant communities of your proposal!
  • We recommend engaging your target Wikimedia community early and often. You'll want to give enough time for community input because we prefer to fund projects with good community engagement.
  • If you don't have links to community discussion yet, that's ok, just save the page as-is, then go notify by starting your discussion somewhere that your target community is likely to see it, and come back to your proposal to add the link to your notification as soon as you can.

Step 6: Save and submit

Press save. Congratulations, you have finished creating all sections of your proposal. Feel free to continue improving until the submission deadline!

Once you feel your draft is complete and ready for review, update the status to PROPOSED (status=PROPOSED in the markup).

Notes:

  • Although English is our preferred language for proposals, you are welcome to submit your proposal in your native language. We can work with you to have it translated for reviewers.
  • Words between "<!--" and "-->" in the edit window will not show up on your saved proposal.


Individual Engagement Grant example


statuswithdrawn
Example proposal
IEG blue key.svg
summaryAn example of an IEG project proposal
targetMeta-wiki
strategic priorityincreasing_participation
amount200 USD
granteeSbouterse (WMF)
contact• sbouterse at wikimedia.org
endorse
created on19:29, 29 August 2014 (UTC)
2




Project idea

What is the problem you're trying to solve?

It is hard to understand what a good proposal should look like.

What is your solution?

Create an example for people to follow.

Project goals

  • Develop a complete and useful project example
  • Get positive feedback from proposers on the example and improve it over time

Project plan

Activities

  • Create the proposal
  • Collect feedback
  • Make updates as needed

Budget

200 USD total to be used for:

  • Project management: 100 USD
  • Thank you gifts for people giving feedback: 100 USD

Community engagement

I will be blogging, emailing lists like Wikimedia-l, and hosting 3 Google Hangouts during the open call period. Will continue to engage proposers and grantees on-wiki during the discussion period and after grants are made.

Sustainability

The example should continue to be build upon by WMF grantmaking staff as well as the volunteer community (committee members, grantees, etc) being continuously grown as part of the IEG process.

Measures of success

Need target-setting tips? Note: in addition to your project-specific measures of success, you will also be asked to report on some Global Metrics at the end of your final report. Please keep this in mind as you plan, and we'll support you as you begin your project.

  • Positive feedback from at least 5 people on this example
  • 25 successfully proposed projects for the current round of IEG

Get involved

Participants

  • Siko Bouterse, Head of Individual Engagement Grants - I'm making this example proposal based on my experience running the IEG program for the past 1.5 years :) (Note: I don't really expect to be paid $200!)

Community Notification

Please paste links below to where relevant communities have been notified of your proposal, and to any other relevant community discussions. Need notification tips?


Endorsements

Do you think this project should be selected for an Individual Engagement Grant? Please add your name and rationale for endorsing this project in the list below. (Other constructive feedback is welcome on the talk page of this proposal).

  • Community member: add your name and rationale here.
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