Grants:Programs/Wikimedia Community Fund/Hausa Wikimedians User Group Annual Plan 2022 - 2023/Final Report
Report Status: Draft
Due date: 2024-01-31T00:00:00Z
Funding program: Wikimedia Community Fund
Report type: Final
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General information[edit]
This form is for organizations, groups, or individuals receiving Wikimedia Community Funds or Wikimedia Alliances Funds to report on their final results.
- Name of Organization: Hausa Wikimedia Foundation
- Title of Proposal: Hausa Wikimedians User Group Annual Plan 2022 - 2023
- Amount awarded: 50000 USD, 20661155 NGN
- Amount spent: 21114500 NGN
Part 1 Understanding your work[edit]
1. Briefly describe how your proposed activities and strategies were implemented.
This project was implemented by Hausa Wikimedians User Group through the activities and approaches described below. These are broadly grouped into four areas: (i) content creation and capacity building, (ii) Community building and reducing barriers for participation (iii) Increasing participation and engagement, and (iv) Increasing retention rate. Our activities have touched on all these components and this resulted in creation of over 4,000 articles and additional 10,000 were also improved on Hausa Wikipedia. Over 1,000 images were uploaded on Commons and additional 4,000+ articles that were improved with media-files through contest programs.
In content creation, we have organized more than dozen in-person article editing programs collectively with attendance from over 250 editors and created more than 4000 articles. Substantial number of them also were improved in copyediting drives to increase the quality of existing articles.
In increasing participation, engagement and media component, we have participated in two international contests with great results. Both contests were preceded by in-person and virtual training which helped in increasing participation because the training provided a needed support and helped editors to more clearly understand how easy and rewarding it is to participate in the programs.
We used the pre-contest training approach to provide editors with one-on-one support in addition to dedicated contest information pages tailored to our community participation and members' needs.
In building capacity, representation and increasing the pool of skilled trainers and facilitators, we have made significant progress. We organized six sessions; one every other month, dedicated for expert editors and prospective Wikimedia trainers and for the first time we have welcomed a female expert editor into the core organizer group that supports the train-the-trainer program. We have also made careful consideration in expanding female participation in all our organized events and Data Support programs.
Our Volunteer Data Support program provided data support to 60 beneficiaries as proposed.
We have worked in collaboration with two universities to raise awareness of Hausa Wikipedia to undergraduate students through in-campus editing workshops to support continuity and growth of Wikimedia activities in university campuses.
2. Were there any strategies or approaches that you felt were effective in achieving your goals?
Our monthly in-person editathon approach, in addition to virtual ones, was very effective and helped greatly in developing our community and shared sense of belonging.
Our campaign and contest strategies also worked in improving participation and quality of contribution to international contests from our community compared to data obtained for previous years participation.
The approach of using onwiki public request form for Data Support programs also proved very effective, transparent and easy to use as intended audience are already familiar with wikitext editing. The approach simplified the program implementation as opposed to using an entirely new external system.
3. Would you say that your project had any innovations? Are there things that you did very differently than you have seen them done by others?
Yes. Volunteer Data Support program was a new idea developed through learning needs of our community during the research phase for submitting the project proposal. We found there is a need for it and we modeled it based on these findings and it proved very effective.
4. Please describe how different communities participated and/or were informed about your work.
We use our website and various social media channels which have growing followings and user engagement for announcements and invitation to our programs. We did also use our existing personal and organizational network to reach out to schools, mission-aligned organizations and other cultural institutions for collaboration to spread our mission, expand reach and draw potential editors and Wikimedia contributors.
For members, we primarily use the community Whatsapp channel for all announcements as well as our mailing list. We also engage and recruit students and teachers who are non-Wikimedians through written invitations and social media posts.
For the Volunteer Data support program, we will local project pages on Hausa Wikipedia to increase participation and for transparency. We also shared a detailed summary of our full year work on Meta-wiki.
5. Documentation of your impact. Please use the two spaces below to share files and links that help tell your story and impact. This can be documentation that shows your results through testimonies, videos, sound files, images (photos and infographics, etc.) social media posts, dashboards, etc.
- Upload Documents and Files
- Here is an additional field to type in URLs.
- https://outreachdashboard.wmflabs.org/campaigns/hausa_wikimedians_user_group_2023/programs
- https://commons.wikimedia.org/wiki/Category:Hausa_Wikimedians_User_Group_2023_Annual_Activities
6. To what extent do you agree with the following statements regarding the work carried out with the support of this Fund? You can choose “not applicable” if your work does not relate to these goals.
| A. Bring in participants from underrepresented groups | Strongly agree |
| B. Create a more inclusive and connected culture in our community | Strongly agree |
| C. Develop content about underrepresented topics/groups | Agree |
| D. Develop content from underrepresented perspectives | Agree |
| E. Encourage the retention of editors | Strongly agree |
| F. Encourage the retention of organizers | Strongly agree |
| G. Increased participants' feelings of belonging and connection to the movement. | Strongly agree |
7. Is there anything else you would like to share about how your efforts helped to bring in participants and/or build out content, particularly for underrepresented groups?
N/A
Part 2: Your main learning[edit]
8. In your application, you outlined your learning priorities. What did you learn about these areas during this period?
9. Did anything unexpected or surprising happen when implementing your activities?
- We faced intermittent challenges with IP Blocking which inhibits account creation and editing. This is a recurring problem in almost all our editing programs and it significantly interferes with the process of account creation. Our programs often are situated in different locations and involve a large number of newcomers who would need to create new accounts.
- We are not able to provide Data Support to all deserving applicants because of reduction in the budget allocation for the program. The programs seemed very effective in the limited form its implemented,
- To support functioning of Wiki clubs with partner university our user group needs to be able to provide some level of funding at the initial stage of the project before the club mature and be able to source for funding from Wikimedia or other external sources indepedently. During this project implementation we were not able to do that and affected progress of wiki clubs formation in campuses.
- In some of our programs where there are a majority of newcomers involved, like workshops in universities it's often difficult to enroll editors in Outreach Dashboard partly due to the inability to create the account in the first place during the event because of the aforementioned IP block issue.
10. How do you hope to use this learning? For instance, do you have any new priorities, ideas for activities, or goals for the future?
11. If you were sitting with a friend to tell them one thing about your work during this fund, what would it be (think of inspiring or fascinating moments, tough challenges, interesting anecdotes, or anything that feels important to you)?
12. Please share resources that would be useful to share with other Wikimedia organizations so that they can learn from, adapt or build upon your work. For instance, guides, training material, presentations, work processes, or any other material the team has created to document and transfer knowledge about your work and can be useful for others. Please share any specific resources that you are creating, adapting/contextualizing in ways that are unique to your context (i.e. training material).
- Upload Documents and Files
- Here is an additional field to type in URLs.
- N/A
Part 3: Metrics[edit]
13a. Open and additional metrics data
| Open Metrics | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| New editors | At least 140 new editors will be recruited during the project course. | 140 | 200 | There are more than 200 editors | Outreach Dasboard: https://outreachdashboard.wmflabs.org/campaigns/hausa_wikimedians_user_group_2023/programs |
| Trainings | At least 14 in-person trainings and workshops would be organized to train new users and refresh skills of existing users. | 14 | 14 | We organized 14 in-person trainings apart from virtual and other forms of unstructured trainings. | Outreach Dashbaird, internal records. |
| Tertiary institutions partnerships | At least 2 strategic partnership with public universities/colleges will be forged through formal agreements. The partnerships will contribute to the longer-term sustainability and expansion of the community in university campuses in our focus region. | 2 | 2 | Umaru Musa Yar'adua University in September 2023. Kaduna Sate University in October 2023. | N/A |
| Volunteer Data Support beneficiaries | The number of people that will be provided with internet subscription support through the Volunteer Data Support program | 60 | 60 | Total of 60 users benefitted from the Data Support program. | Data from accounting doc and public onwiki archive of requests: https://ha.wikipedia.org/wiki/Wikipedia:Hausa_Wikimedia_Data_Support/Archive_1 (from Archive 1 to 5) |
| Article increase on Hausa Wikipedia | At least 500 new articles will be added to Hausa Wikipedia | 500 | 4000 | More than 4000 articles were created (including translations) | Outreach Dashboard: https://outreachdashboard.wmflabs.org/campaigns/hausa_wikimedians_user_group_2023/programs |
| Additional Metrics | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| Number of editors that continue to participate/retained after activities | At least 50% of editors in active editing are retained and continue to engage in the community after the project ends | 70 | N/A | N/A | N/A |
| Number of organizers that continue to participate/retained after activities | Estimated number of people in active editing activities | 10 | N/A | N/A | N/A |
| Number of strategic partnerships that contribute to longer term growth, diversity and sustainability | At least 2 strategic partnership with public universities/colleges that will contribute to the longer-term sustainability of the community will be forged. | 2 | N/A | N/A | N/A |
| Feedback from participants on effective strategies for attracting and retaining contributors | There would be at least 2 surveys to evaluates our approaches and impact. | 2 | N/A | N/A | N/A |
| Diversity of participants brought in by grantees | We will use the result of our surveys and in-event attendance sheets to evaluate the diversity of participants. | N/A | N/A | N/A | N/A |
| Number of people reached through social media publications | At least 5,000 people would be reached through our social media activities and video campaigns | 5000 | N/A | N/A | N/A |
| Number of activities developed | At least 14 programs would be developed and implemented by the end of the project. | 14 | N/A | N/A | N/A |
| Number of volunteer hours | N/A | N/A | N/A | N/A | N/A |
13b. Additional core metrics data.
| Core metrics | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| Number of participants | Estimated number of people who participates in the entire activities of the project, excluding organizers and staff. | 300 | |||
| Number of editors | Estimated number of people in active editing activities | 100 | |||
| Number of organizers | Estimated number of people that would be actively involved in organizing and coordinating various activities in implementing the project. | 15 |
| Wikimedia Project | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| Wikipedia | At least 500 new articles created on Hausa Wikipedia and 300 improved | 800 | N/A | N/A | N/A |
| Wikimedia Commons | We will be contributing at least 800 photos to Wikimedia Commons | 800 | N/A | N/A | N/A |
| N/A | N/A | N/A | N/A | N/A | |
| N/A | N/A | N/A | N/A | N/A | N/A |
| N/A | N/A | N/A | N/A | N/A | N/A |
14. Were there any metrics in your proposal that you could not collect or that you had to change?
No
15. If you have any difficulties collecting data to measure your results, please describe and add any recommendations on how to address them in the future.
N/A
16. Use this space to link or upload any additional documents that would be useful to understand your data collection (e.g., dashboards, surveys you have carried out, communications material, training material, etc).
- Upload Documents and Files
- Here is an additional field to type in URLs.
- N/A
Part 4: Organizational capacities & partnerships[edit]
17. Organizational Capacity
| A. Financial capacity and management | This capacity has grown but it should be further developed |
| B. Conflict management or transformation | This has grown over the last year, the capacity is high |
| C. Leadership (i.e growing in potential leaders, leadership that fit organizational needs and values) | This capacity has grown but it should be further developed |
| D. Partnership building | This capacity has grown but it should be further developed |
| E. Strategic planning | This capacity has grown but it should be further developed |
| F. Program design, implementation, and management | This has grown over the last year, the capacity is high |
| G. Scoping and testing new approaches, innovation | This capacity has grown but it should be further developed |
| H. Recruiting new contributors (volunteer) | This capacity has grown but it should be further developed |
| I. Support and growth path for different types of contributors (volunteers) | This capacity has grown but it should be further developed |
| J. Governance | This capacity has grown but it should be further developed |
| K. Communications, marketing, and social media | This has grown over the last year, the capacity is high |
| L. Staffing - hiring, monitoring, supporting in the areas needed for program implementation and sustainability | This capacity has grown but it should be further developed |
| M. On-wiki technical skills | This capacity has grown but it should be further developed |
| N. Accessing and using data | This capacity has grown but it should be further developed |
| O. Evaluating and learning from our work | This capacity has grown but it should be further developed |
| P. Communicating and sharing what we learn with our peers and other stakeholders | This capacity is low, and we should prioritise developing it |
| N/A | |
| N/A |
17a. Which of the following factors most helped you to build capacities? Please pick a MAXIMUM of the three most relevant factors.
Formal training provided from outside the Wikimedia Movement, Peer to peer learning with other community members in community/ies of practice* (structured and continuous learning and sharing spaces), Using capacity building/training resources online from sources WITHIN the Wikimedia Movement
17b. Which of the following factors hindered your ability to build capacities? Please pick a MAXIMUM of the three most relevant factors.
Lack of knowledge of available capacity building opportunities, Lack of training that fits contextual needs and interests, Barriers to access training because of connectivity or equipment
18. Is there anything else you would like to share about how your organizational capacity has grown, and areas where you require support?
N/A
19. Partnerships over the funding period.
| A. We built strategic partnerships with other institutions or groups that will help us grow in the medium term (3 year time frame) | Agree |
| B. The partnerships we built with other institutions or groups helped to bring in more contributors from underrepresented groups | Strongly agree |
| C. The partnerships we built with other institutions or groups helped to build out more content on underrepresented topics/groups | Agree |
19a. Which of the following factors most helped you to build partnerships? Please pick a MAXIMUM of the three most relevant factors.
Board members’ outreach, Volunteers from our communities, Staff hired through the fund
19b. Which of the following factors hindered your ability to build partnerships? Please pick a MAXIMUM of the three most relevant factors.
Difficulties specific to our context that hindered partnerships, Local policies or other legal factors, Limited funding period
20. Please share your learning about strategies to build partnerships with other institutions and groups and any other learning about working with partners?
Part 5: Sense of belonging and collaboration[edit]
21. What would it mean for your organization to feel a sense of belonging to the Wikimedia or free knowledge movement?
22. How has your (for individual grantees) or your group/organization’s (for organizational grantees) sense of belonging to the Wikimedia or free knowledge movement changed over the fund period?
Somewhat increased
23. If you would like to, please share why it has changed in this way.
N/A
24. How has your group/organization’s sense of personal investment in the Wikimedia or free knowledge movement changed over the fund period?
Increased significantly
25. If you would like to, please share why it has changed in this way.
N/A
26. Are there other movements besides the Wikimedia or free knowledge movement that play a central role in your motivation to contribute to Wikimedia projects? (for example, Black Lives Matter, Feminist movement, Climate Justice, or other activism spaces) If so, please describe it below.
N/A
Supporting Peer Learning and Collaboration[edit]
We are interested in better supporting peer learning and collaboration in the movement.
27. Have you shared these results with Wikimedia affiliates or community members?
Yes
27a. Please describe how you have already shared them. Would you like to do more sharing, and if so how?
28. How often do you currently share what you have learned with other Wikimedia Foundation grantees, and learn from them?
We do this occasionally (less than once a month)
29. How does your organization currently share mutual learning with other grantees?
N/A
Part 6: Financial reporting and compliance[edit]
30. Please state the total amount spent in your local currency.
21114500
31. Local currency type
NGN
32. Please report the funds received and spending in the currency of your fund.
- Upload Documents, Templates, and Files.
- Report funds received and spent, if template not used.
33. If you have not already done so in your budget report, please provide information on changes in the budget in relation to your original proposal.
N/A
34. Do you have any unspent funds from the Fund?
34a. Please list the amount and currency you did not use and explain why.
N/A
34b. What are you planning to do with the underspent funds?
N/A
34c. Please provide details of hope to spend these funds.
N/A
35. Are you in compliance with the terms outlined in the fund agreement?
As required in the fund agreement, please report any deviations from your fund proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.
36. Are you in compliance with all applicable laws and regulations as outlined in the grant agreement?
Yes
37. Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Funds as outlined in the grant agreement? In summary, this is to confirm that the funds were used in alignment with the WMF mission and for charitable/nonprofit/educational purposes.
Yes
38. If you have additional recommendations or reflections that don’t fit into the above sections, please write them here.