Grants:Programs/Wikimedia Community Fund/Rapid Fund/WikiDiplomasi:Improving the Quality and Scope of Diplomacy Content on Wikipedia (ID: 22651693)
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Applicant Details[edit]
- Main Wikimedia username. (required)
Kanzcech
- Organization
N/A
- If you are a group or organization leader, board member, president, executive director, or staff member at any Wikimedia group, affiliate, or Wikimedia Foundation, you are required to self-identify and present all roles. (required)
Other
- Describe all relevant roles with the name of the group or organization and description of the role. (required)
I am an advisor to KlubWiki UB, a Wikimedia user group in Universitas Brawijaya, affiliated with Wikimedia Indonesia.
Main Proposal[edit]
- 1. Please state the title of your proposal. This will also be the Meta-Wiki page title.
WikiDiplomasi: Improving the Quality and Scope of Diplomacy Content on Wikipedia
- 2. and 3. Proposed start and end dates for the proposal.
2025-01-06 - 2025-05-16
- 4. Where will this proposal be implemented? (required)
Indonesia
- 5. Are your activities part of a Wikimedia movement campaign, project, or event? If so, please select the relevant project or campaign. (required)
Other (please specify) Wikimedians within the Wikimedia movement
- 6. What is the change you are trying to bring? What are the main challenges or problems you are trying to solve? Describe this change or challenges, as well as main approaches to achieve it. (required)
Diplomacy-related topics are often inadequately covered and written on Indonesian Wikipedia. Moreover, emerging diplomacy and international relations topics, such as public diplomacy, commercial diplomacy, and SDGs are underrepresented on Indonesian Wikipedia. This lack of comprehensive and reliable information limits public knowledge and resources available to students, researchers, and the general public. Thus, this proposal aims to make Indonesian Wikipedia becomes a trusted and comprehensive resource for information on diplomacy and international relations by improving the accuracy, depth, and breadth of content, thereby supporting educational and informational needs in Indonesia. We will focus on enhancing existing articles and creating new articles on diplomacy-related topics on Indonesian Wikipedia.
To achieve those objectives, our approaches are 1) increasing the quality and quantity of diplomacy-related content on Indonesian Wikipedia; 2) increasing the usage and visibility of diplomacy-related articles by students, educators, researchers, practitioners, and general public; and 3) building a sustainable community of skilled Wikipedia editors dedicated to this subject area.
- 7. What are the planned activities? (required) Please provide a list of main activities. You can also add a link to the public page for your project where details about your project can be found. Alternatively, you can upload a timeline document. When the activities include partnerships, include details about your partners and planned partnerships.
Related to our goal and objectives, our activities are: 1) Conducting a content gap analysis to identify topics/articles needing improvement or creation. We will also hold meetings with key stakeholders (e.g. Indonesian Ministry of Foreign Affairs, universities, and local Wikimedia communities) to assess the specific needs and interests of these stakeholders. 2) Organizing training of trainers and meetup. We will conduct in person training of trainers and online meetup with local Wikimedia communities to prepare the Wikipedia training and edit-a-thons in each university/city. 3) Organizing a series of six workshops at six universities in collaboration with key stakeholders and local Wikimedia communities. In this workshop, we will conduct a presentation on how to promote a synergy among Wikimedia communities, academia, and practitioners on diplomacy-related topics and a training on how to edit Wikipedia for new contributors. 4) Organize edit-a-thons for diplomacy-related topics. We will conduct offline edit-a-thons after each workshop to perform edits on Wikipedia articles. A total of 120 existing articles and 120 new articles are expected to be edited during these events. We will create a Google Sheet for the project with a comprehensive list of articles to work on and outreach dashboard to track participation. We will provide incentives to editors who have completed the assignments and rewards to three best editors in each session. After each session, we will conduct an evaluation survey through Google Form.
- 8. Describe your team. Please provide their roles, Wikimedia Usernames and other details. (required) Include more details of the team, including their roles, usernames, Wikimedia group, and whether they are salaried, volunteers, consultants/contractors, etc. Team members involved in the grant application need to be aware of their involvement in the project.
Kanzcech: Project Manager; she is a member of Indonesian Wikimedia, an advisor of KlubWiki UB, and has contributed to Indonesian Wikipedia, Wikisource, Wiktionary, Wikidata, and Wikibooks over the past 3 years. She will manage the project to run smoothly, conduct content gap analysis on diplomacy-related topics on Indonesian Wikipedia, create training module, guidelines and presentation materials, manage the trainers and engage with the local communities, oversee project's activities, and trainer WMWis: Project Assistant - General Affairs; advisor of KlubWiki UB and contributor of Indonesian Wikipedia, help manage the project; conduct content gap analysis on diplomacy-related topics on Indonesian Wikipedia, create training module, guidelines and presentation materials, oversee project's activities, and trainer Rhani Lilianti Kata: Project Assistant - External Affairs; member of KlubWiki UB and contributor of Indonesian Wikipedia, designated as the main contact person, engage with local communities, trainers and speakers, manage registration form, and trainer Farizor: Project Assistant - Secretary; member of KlubWiki UB and contributor of Indonesian Wikipedia, manage registration form, help preparing presentation and publication materials, track participants' edits and contributions, manage evaluation surveys, and trainer Almasiva tirta maedy: Project Assistant - Treasurer; member of KlubWiki UB and contributor of Indonesian Wikipedia, manage financial aspect of the project, track budget income and expenditure, help preparing presentation and publication materials, and trainer Yohanes Melanthon Hasudungan Tambunan: Project Assistant - General Affairs; member of KlubWiki UB and contributor of Indonesian Wikipedia, prepare meals and event logistics, track participants' edits and contributions, manage evaluation surveys. Local volunteers: 4 local volunteer representatives whose role is to assist the trainer in preparing the location, food and event logistics and conducting edit-a-thons. Volunteers are contributors to Wikimedia projects who come from Jakarta Wikimedia Community, Bandung Wikimedia Community, Yogyakarta Wikimedia Community, and Denpasar Wikimedia Community
- 9. Who are the target participants and from which community? How will you engage participants before and during the activities? How will you follow up with participants after the activities? (required)
The target participants are International Relations students and university lecturers in six public universities in Indonesia, namely Universitas Brawijaya (Malang), Universitas Indonesia (Jakarta), Universitas Padjajaran (Bandung), Universitas Gadjah Mada (Yogyakarta), Universitas Pembangunan Nasional Veteran Yogyakarta, and Universitas Udayana (Denpasar). We target those who are already familiar and a member of Wikimedia local communities and those who are unfamiliar with Wikimedia projects to become new contributors and volunteers. We plan to engage with participants through collaboration with each university in which we will publish digital poster and share registration form to potential participants. After each session at the university, we will have evaluation surveys to follow up with the participants. We will also give souvenirs for all participants and rewards for 3 best editors at the end of the session.
- 10. Does your project involve work with children or youth? (required)
No
- 10.1. Please provide a link to your Youth Safety Policy. (required) If the proposal indicates direct contact with children or youth, you are required to outline compliance with international and local laws for working with children and youth, and provide a youth safety policy aligned with these laws. Read more here.
N/A
- 11. How did you discuss the idea of your project with your community members and/or any relevant groups? Please describe steps taken and provide links to any on-wiki community discussion(s) about the proposal. (required) You need to inform the community and/or group, discuss the project with them, and involve them in planning this proposal. You also need to align the activities with other projects happening in the planned area of implementation to ensure collaboration within the community.
During one of our regular meetup/edit-a-thon at KlubWiki UB, we came up with the idea of speading Wikipedia to more people. Then, in WikiNusantara 2024 I met with fellow International Relations students who also contribute to Wikipedia and want to increase Wikimedia's engagement with higher education institutions in Indonesia. As a follow up, after WikiNusantara, I and fellow KlubWiki UB members held a meeting to discuss the WikiDiplomasi project and start writing the proposal. We held 2 meetings in total to finalize our ideas and create our proposal. In the meantime, we also start contacting other universities and local communities to help planning the project. Link to our activities: https://meta.wikimedia.org/wiki/KlubWiki_Universitas_Brawijaya
- 12. Does your proposal aim to work to bridge any of the content knowledge gaps (Knowledge Inequity)? Select one option that most apply to your work. (required)
Other Important Topics (topics considered to be of impact or important in the specific context)
- 13. Does your proposal include any of these areas or thematic focus? Select one option that most applies to your work. (required)
Education
- 14. Will your work focus on involving participants from any underrepresented communities? Select one option that most apply to your work. (required)
Not applicable
- 15. In what ways do you think your proposal most contributes to the Movement Strategy 2030 recommendations. Select one that most applies. (required)
Innovate in Free Knowledge
Learning and metrics[edit]
- 17. What do you hope to learn from your work in this project or proposal? (required)
1. How many people would be interested in contributing to diplomacy-related topics on Indonesian Wikipedia? 2. What are the opportunities and challenges in carrying out Indonesian Wikipedia training and edit-a-thon? 3. What are the obstacles to contributing to Wikipedia (especially in Indonesian)? 4. What factors make volunteers continue to contribute to Wikipedia (especially Indonesian)?
- 18. What are your Wikimedia project targets in numbers (metrics)? (required)
| Other Metrics | Target | Optional description |
|---|---|---|
| Number of participants | 150 | 25 participants attended in person per session in 6 universities (20 new participants and 5 returning participants) |
| Number of editors | 120 | 20 editors per session in 6 universities (20 new editors) |
| Number of organizers | 22 | 6 organizers and trainers from KlubWiki UB
4 local volunteers from local Wikimedia communities 12 non-project speakers (6 from respective universities and 6 from Ministry of Foreign Affairs) |
| Wikimedia project | Number of content created or improved |
|---|---|
| Wikipedia | 240 |
| Wikimedia Commons | |
| Wikidata | |
| Wiktionary | |
| Wikisource | |
| Wikimedia Incubator | |
| Translatewiki | |
| MediaWiki | |
| Wikiquote | |
| Wikivoyage | |
| Wikibooks | |
| Wikiversity | |
| Wikinews | |
| Wikispecies | |
| Wikifunctions or Abstract Wikipedia |
- Optional description for content contributions.
120 new articles created 120 existing articles expanded or improved
- 19. Do you have any other project targets in numbers (metrics)? (optional)
No
| Main Open Metrics | Description | Target |
|---|---|---|
| N/A | N/A | N/A |
| N/A | N/A | N/A |
| N/A | N/A | N/A |
| N/A | N/A | N/A |
| N/A | N/A | N/A |
- 20. What tools would you use to measure each metrics? Please refer to the guide for a list of tools. You can also write that you are not sure and need support. (required)
We will use the outreach dashboard tool to track and monitor participants' contributions after each session.
Financial proposal[edit]
- 21. Please upload your budget for this proposal or indicate the link to it. (required)
- 22. and 22.1. What is the amount you are requesting for this proposal? Please provide the amount in your local currency. (required)
77630000 IDR
- 22.2. Convert the amount requested into USD using the Oanda converter. This is done only to help you assess the USD equivalent of the requested amount. Your request should be between 500 - 5,000 USD.
4851 USD
- We/I have read the Application Privacy Statement, WMF Friendly Space Policy and Universal Code of Conduct.
Yes
Endorsements and Feedback[edit]
Please add endorsements and feedback to the grant discussion page only. Endorsements added here will be removed automatically.
Community members are invited to share meaningful feedback on the proposal and include reasons why they endorse the proposal. Consider the following:
- Stating why the proposal is important for the communities involved and why they think the strategies chosen will achieve the results that are expected.
- Highlighting any aspects they think are particularly well developed: for instance, the strategies and activities proposed, the levels of community engagement, outreach to underrepresented groups, addressing knowledge gaps, partnerships, the overall budget and learning and evaluation section of the proposal, etc.
- Highlighting if the proposal focuses on any interesting research, learning or innovation, etc. Also if it builds on learning from past proposals developed by the individual or organization, or other Wikimedia communities.
- Analyzing if the proposal is going to contribute in any way to important developments around specific Wikimedia projects or Movement Strategy.
- Analysing if the proposal is coherent in terms of the objectives, strategies, budget, and expected results (metrics).