Grants:Project/Rapid/Jamie Tubers/Wiki Loves Africa 2017 in Nigeria/Report

Report accepted

This report for a Rapid Grant approved in FY 2017-18 has been reviewed and accepted by the Wikimedia Foundation.

• To read the approved grant submission describing the plan for this project, please visit Grants:Project/Rapid/Jamie Tubers/Wiki Loves Africa 2017 in Nigeria.
• You may still comment on this report on its discussion page, or visit the discussion page to read the discussion about this report.
• You are welcome to Email rapidgrants at wikimedia dot org at any time if you have questions or concerns about this report.

Goals

Did you meet your goals? Are you happy with how the project went?

Yes, we met all of our goals and we surpassed many of our targets by a long mile.

Outcome

Please report on your original project targets.

Target outcome	Achieved outcome	Explanation
Number of participants: atleast 20	over 500 people participated
Number of photos uploaded to Wikimedia Commons: atleast 600	over 3,000 images were uploaded to commons
Number of newly retained contributors: we hope to get atleast 5 new contributors to continue to make contributions, after the contest is over.	so far, more than ten of the new uploaders, have made edits outside the scope of the contest.
Number of photos used on Wikimedia projects: atleast 70	so far, over 125 images are being used on Wikimedia projects

Learning

Projects do not always go according to plan. Sharing what you learned can help you and others plan similar projects in the future. Help the movement learn from your experience by answering the following questions:

• What worked well?

1. Our social media campaign and the marketing flyers that we pasted across the city, really worked well. We achieved much more participants and image uploads, than Nigeria has ever achieved in any other contests. We also uploaded most pictures in any of the Continental WLA editions.
2. All our targets for this contest were met, most especially the aim to establish a community in Ilorin, Kwara State.
3. The level of awareness this contest has also created for Wikipedia in Nigeria is outstanding. So, the creation of awareness worked really well.

• What did not work so well?

1. The receipt of funds was heavily delayed. The funds arrived towards the end of the contest, leading to a somewhat rushed organization of workshops. For example, we had to pay more for the venue, as we couldn't pre-book.
2. After the receipt of funds, we had only about 3 weeks left to organize our upload sessions. The date we chose for our first session was eventually shifted due to a local election holding that day. The State Government wasn't supposed to declare a curfew, but this changed 24 hours to the election. This turn of events, led to a major shift in plans. Thankfully, the venue management was willing to shift our paid rent, but we still had a low attendance on the new date, which also caused a significant wastage in the ordered food.
3. We didn't give out certificates of participation, because, not that many people attended both workshops (which was a criteria for receiving a certificate), and funds were not enough.

• What would you do differently next time?

1. We hope to receive funds in a more timely manner, in order to reduce the cost of planning.
2. We noticed that a bulk of the images uploaded were images of unskilled workers. Next time, we hope to deliberately ensure improved diversity in the type of images captured.

Anything else

Anything else you want to share about your project?

1. The venue we used for our event has partnered with us, and is allowing us to use their space as the base of Ilorin Wikimedia Hub. Through this partnership; we are free to use their address on our pages, we can use their hub for any administrative purpose for free, and any subsequent event we have shall be heavily discounted.
2. See our project page here: here.

Finances

Grant funds spent

S/N	Item	Quantity	Unit Cost (NGN)	Total cost (NGN)	Notes
3 Days of Photo walks/shoots - 1 Major, and 2 other minor walks
1	Vehicle hire	1	20,000	20,000	We hired vehicle, only for the major photowalk, participants used their own preferred transport means for the other walks.
2	Fuel for vehicle	1	9,000	9,000
3	Snacks and refreshments	10	-	6,426	5 participants for the major photowalk, then 3 and 2 participants for the other two walks
4	DSLR Camera Rental	1	15,000	15,000
2 Days Upload Sessions/Workshops
5	Venue	2	70,000	140,000
6	Internet	1	20,000	20,000
7	Food and Refreshments	35	3,000	102,400	The first day had few participants, because the date was shifted from the initial date stated on all our marketing materials, due to a local election holding. While some of the ordered food wasted, the outstanding drinks were added to the drinks used during the next event.
8	Backup Generator hire and fueling	2	15,000	30,000
Other project costs
9	Contest prizes	3	-	50,000	1st prize = 25,000, 2nd = 15,000, 3rd = 10,000 (prizes are yet to be awarded)
10	Marketing flyers	150	-	18,000
11	Rollup Banners	2	35,000	70,000
12	Compensation for coordinators	4	10,000	40,000
13	Laptop powerbank	1	45,000	45,000	Due to the rolling blackouts, we needed to get a powerbank for administrative purposes, as it seemed more efficient than hiring and fueling generator all the time (which can take up even more than our entire WLA budget). We'll also be using this powerbank to aid subsequent projects that we'll coordinate in Ilorin.
14	Miscellany	-	-	24,840	Calls, logistics, taxis, bank charges, etc...
-	TOTAL EXPENDITURE	-	-	590,666

Remaining funds

Do you have any remaining grant funds? Yes, ₦1,334 ($4)

We can add the remaining funds, to the other projects we'll be having in Ilorin; like a followup workshop we'll be having this February.

Remaining funds have been used or will be used for other approved mission-aligned activities. This use has been requested in writing and approved by WMF.