Grants:Project/Rapid/Launching of Wikimedia Fan Club, University of Ilorin./Report

Report accepted

This report for a Rapid Grant approved in FY 2017-18 has been reviewed and accepted by the Wikimedia Foundation.

• To read the approved grant submission describing the plan for this project, please visit Grants:Project/Rapid/Launching of Wikimedia Fan Club, University of Ilorin..
• You may still comment on this report on its discussion page, or visit the discussion page to read the discussion about this report.
• You are welcome to Email rapidgrants at wikimedia dot org at any time if you have questions or concerns about this report.

Goals

Did you meet your goals? Are you happy with how the project went? Yes we delighted to have met our goals. We (I'm speaking on behalf of the University's club) wanted to establish the club by reaching out to the university community of undergraduates and academia to come and know how to get involved in Wikimedia projects. The response to the publicity on Day 1 and the plenary sessions on Day 2 showed that there were many young untapped volunteer resources that were waiting for such a program as this.

Outcome

Please report on your original project targets.

Target outcome	Achieved outcome	Explanation
100 participants	114 participants	Registration here was massive due to the publicity around school and on the internet as promised. Attendance will be mailed to WMF.
Number of active editors involved: 4	4 experienced editors were at the event	I Olaniyan Olushola Isaac Olatunde Sam Oye

Learning

Projects do not always go according to plan. Sharing what you learned can help you and others plan similar projects in the future. Help the movement learn from your experience by answering the following questions:

• What worked well?
• Everything from the awareness to the event worked on well. The founding members of the club worked hand in hand to send messages across various platforms, departments and campuses. The speakers were able to connect and expose the students' mind towards the needs of Wikipedia for willing young smart Africans to bridge the African gap. All of them were interested in becoming editors. Some have accounts now, have started editing and are currently awaiting the next meetup/workshop for us to get more practical.

1. We had super fast internet at the venue.

• What did not work so well?

1. A number of participants registered at the event using User:Olaniyan Olushola's event organizer privilege as an account creator but they have not received an email. So they are as excited as frustrated.

1. The procurement of the venue was a huge issue with the school's estate management. Since the University's Auditorium Basement was the most suitable and befitting location to usher in Wikimedia to the school, we were made to change our event date nearly 4 times to get the venue. One time, they gave us a clearance, another time they deny saying so. This made a lot of prospective participants for the launch lose interest.

• What would you do differently next time?

1. We had a target of 100 students in attendance. We had 56/134 of those who registered through Google Forms at the event. Fortunately, our offline publicity helped pull the crowd. Next time, we shall balance efforts towards both mediums of publicity.

1. Personally, although I had delegated very appropriately, there were certain areas I still wished I had delegated someone to work on. It would have helped in some ways. The team is/was new and I took some things on myself e.g. anchoring the event, handling the electrical equipment.

Finances

Grant funds spent

Please describe how much grant money you spent for approved expenses, and tell us what you spent it on.

Expenses: I got $1,159.64 instead of $1,216.64. So being short of $57. Being my first grant, I short shortsightedly used Oanda as recommended by Meta so as not to do the wrong thing. Meanwhile in reality, the exchange of $1,159 resulted to us having N354650 at N306/$.[1]To help absorb this, members like User:Bilijin, User:Teemah 24, User:MaryamOke among others had to incur costs voluntarily on themselves for the success of the event.

Date	Item	Cost (N)
08/06/18	Refreshment for publicity day/ June 8	1260	It was restricted to 7 members only to save costs. Not all 7 took refreshments due to Ramadan.
08/06/18	Refreshment for main event day/ June 9	25000	Being one of the last major expenses, we lowered our budget to fit into what we had.
09/06/18	Camera	0	User:Kenogenic was the official photographer for the day. He did it at his own expensesaving us much funds for other parts of the event.
22/05/18- 5/06/18	Merchandise Shirts (30pcs with prints)	90000
22/05/18	Transportation of shirts from Lagos	1500
21/05/18	Data (pre event publicity on social media, maintenance of Google forms, event day)	20000
22/05/18	Cake	18000
11/05/18	Roll up banner	30000
30/05/18- 08/06/18	Posters and fliers	28350
09/05/18	Interstate travel for Coordinators	40000	Olaniyan Olushola Isaac Olatunde
09/05/18	Hotel for Coordinators	60000	Olaniyan Olushola Isaac Olatunde
09/05/18	Coordinators' feeding	30000	Olaniyan Olushola Isaac Olatunde
09/05/18- 12/06/18	Contingencies (transport, bank charges, phone calls, printing of letters, stationery)	8580
		352690

Remaining funds

Do you have any remaining grant funds?

Yes we do have N1960/$6 left.

Remaining funds have been used or will be used for other approved mission-aligned activities. This use has been requested in writing and approved by WMF.

Anything else

Anything else you want to share about your project?

Gallery

See all on Category:Wikimedia Fan Club UNILORIN

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