Wikimedia Foundation Board meetings
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|on the WMF wiki. Notes are provided to increase transparency of the work of the Foundation. For project-wide meetings of Wikimedians, see Wikimedia meetings. A timezone conversion chart is available for meeting planning.This page provides information about Wikimedia Board meetings, first posted on|
Please post additional information on recent and upcoming meetings and agendas below.
- New agenda items or topics, or new open meetings, can be posted on the discussion page.
- Resolutions by the Board or other Wikimedia bodies can be found at Wikimedia resolutions.
- 1 2013
- 2 2012
- 3 2011
- 4 2010
- 5 2009
- 6 2008
- 7 2004-2007
October 26-27, 2012
The October meeting is planned for 26-27 October, with a two-day board retreat planned for 24-25 October.
July 11, 2012
The July meeting is planned for July 11, with Wikimania.
June 6, 2012
- There is a special online meeting planned for June 6, for the purpose of reviewing the annual plan.
- Proposed agenda
March 30-31, 2012
The March meeting is planned for March 30-31 in Berlin, with Wikimedia Conference 2012 (the chapters meeting)
February 3-4, 2012
The February meeting is planned for Feb. 3-4 in San Francisco.
November 6 (IRC)
- Proposed agenda
- Discussion of movement roles recommendations
October 7-8 (San Francisco)
The Fall meeting is planned for October 7-8 in San Francisco.
Aug 3 (Haifa)
The summer meeting is planned for August 3, before Wikimania 2011.
09:00 Welcome & Housekeeping
Signing Pledges of Personal Commitment, 2011-2012 COI Forms
Dates and Locations for 2011-2012 Board Meetings
New Business and updates
09:30 Officer Elections
10:30 Election Follow-Up
10:45 Future of the WMF
12:45 Chapters and Fundraising (+Barry)
17:00 Brief Wrap-up
May 11 (IRC)
An early outline of the Annual Plan was reviewed, to garner feedback.
April 8 (IRC)
A meeting on openness and participation was held to finalize a resolution addressing the need for greater openness to new participation on the projects.
March 25-26 (Berlin)
At the annual Wikimedia Meeting. If you have other topics you would like to see covered on the agenda, feel free to suggest new agenda items or topics on the discussion page.
- Updates (collective report from the Board, Trustee feedback)
- Committee updates (Audit com, HR com, Board governance, Election com, Chapcom?)
- Movement roles meeting with chapters participants (Friday) & discussion
- Controversial content update & report
- Chapters relationships: Agreement & Fundraising discussion
- Editor trends: data & discussion
- Strategy process followup & next steps
- Invited participation in Chapters Meeting sessions (including wmf/chapters partnership, accountability & legitimacy topics)
Feb 22 (IRC)
- Annual Plan discussion
- Board governance: Founder term
- Minutes, events around the March meeting
- New models: Partner associations, et al
October 7-8 (San Francisco)
To suggest or comment on agenda items, please use the talk page.
- Strategic five-year plan review
- Controversial content update
- Movement roles
August 31 (IRC)
- High-level strategic targets review
- Houskeeping: recent resolutions (Wikimedia Eesti) and minutes
July 7-8 (Gdansk)
- Strategic plan update and thanks
- Board governance update - internal structure, process, delegation
- Officer elections
- Movement roles updates and working group
June 18 (IRC)
around 1900 UTC.
- Follow-up on the recent Commons discussions
- Review of the 2010-2011 Annual Plan
- Wikimania scheduling and agenda
This was a board chat spurred by the Commons discussions, focused on expanding our audience, and parts of the world in which our projects are unavailable because they are
- blocked by governments, or
- blocked by schools or community groups
and appropriate next steps. (the discussion ended up being largely about what background research is needed to understand the stakes better -- to what extent is blocking an issue, how do other informational sites handle this, &c.)
April 17-18 (in person)
A meeting alongside the annual Chapters meeting in Berlin.
Most Half of the board was available to discuss topics of interest with the chapters representatives (the others didn't make it).
- strategy update and review
- board development: governance committee formation
- financial review: form 990, investment policy
- movement roles, update and discussion @ chapters meeting
- content scope
(shortened thanks to difficulty with travel)
February 5-7 (in person)
An in-person meeting held February in San Francisco.
On the agenda (agenda suggestions) :
- board development
- strategy brainstorming and assessment
- (add ideas to discuss on the talk page)
January (in person)
early agenda ideas:
- Assess Board performance
- Set individual measurable commitment for each trustee
message from the Chair on January 7:
I wanted to summarize the items on our agenda for the board meeting this weekend, Jan. 9-11, in San Francisco. These include:
- a recap of the fundraiser (this will obviously be very preliminary, since the "thank you" portion is still running)
- more generally, a review of the overall financial situation
- review of the various existing committee structures
- the proposed process for discussing and voting on migration from GFDL to CC-BY-SA
- preliminary discussions on developing a long-term plan for the organization
- steps toward filling the remaining appointed board seats, including meeting with candidates
As usual, there will also be miscellaneous housekeeping matters like new chapters, but those are the main topics. The committee system ties into the question of the ombudsman commission as I mentioned before, but that's just one example. In general, you could say we're looking to make changes that will rationalize the system with how the foundation actually works. Things that currently work well we would likely leave mostly alone, but there will probably be changes where things aren't working.
Some of you may be wondering about the long-term plan and what that will entail. I don't have a lot of specifics right now because we're just at the beginning stage, but I thought it was important to have this initiative start out with the board. But I also intend for this to develop by involving the broader community - editors, staff, supporters, interested observers - so a plan will itself take some time, and there will be many opportunities for input. And for some of the considerations we will no doubt look at in planning, I'm sure you could find ideas in some of the thoughts Florence occasionally sent out while she was chair.
The license migration will be up for discussion in the very near future. You might consider that process a trial run for what we hope to do in working with the community during the planning process. I definitely encourage people to think carefully about these issues and get involved in the discussion.
April Board and Chapters meeting
There was a Chapters and Board meeting in Berlin in April. No minutes have yet been published. A brief summary is provided in the ED's April report to the Board.
April 20 message from the Chair:
This is my report on the April board meeting, which was held in Berlin on April 3-5, in conjunction with a meeting/conference of the Wikimedia chapters. But first, let me say that it was wonderful to be able to coordinate so these could happen in the same place. I really appreciated the opportunity to get to know the chapter representatives, exchange ideas, and get a sense of their plans, priorities, and concerns. Thanks to Wikimedia Deutschland as the host, those that contributed so we could make sure every chapter was represented (itself an impressive accomplishment), and all who participated. My biggest regret is that we still had to have the board meeting and thus couldn't spend all of our time with the chapters, who had plenty to work on and discuss themselves. This will only be a brief summary, but I want to at least touch on some of the more important points from the board meeting. As usual, more detailed minutes will be published later. And yes, we are trying to release the minutes more quickly - in fact, James has a draft for us to review already. For housekeeping items, we approved the minutes from the January meeting (previously published, so you may have seen them already - in fact, they were published before we actually approved them), along with the Form 990 to be filed with the IRS. Once our auditors report back that it has indeed been filed, it will be posted along with an FAQ. With that complete, the Audit Committee has been reconstituted for the coming fiscal year's cycle, and all of its members are staying on. Sue also briefly reported on the status of the CPO hiring process, the result of which was recently announced so you already know about that. Moving on to larger items of discussion, we spent some time on the issue of biographies of living people (or BLP, for the acronym-happy), which is an ongoing challenge in a number of Wikipedia languages. Since the Wikimedia Foundation doesn't control the content of the projects, and editing is entirely the domain of the volunteer community, there are limits to what the board should appropriately do here. Ultimately we worked on and passed a formal statement on the issue, which we'll be publishing shortly. We also passed a brief statement on the foundation's approach to trademarks. Both of these are in general terms, and the ideas in them are probably not new to most of you, but we think they contain some important shared principles. Sue presented an overview of the annual plan for 2009-2010, which the staff is currently developing and will be finalized before the end of the fiscal year in June. The annual plan is a regular part of our operations, but beyond that, we discussed development of a long-term strategic plan for the organization. This is something that would frame the overall goals and direction of Wikimedia, not just the foundation but the overall movement, and supply the goals that an annual plan would seek to implement at an operational level. We touched on the strategic plan during a combined session of the board with the chapters and got a lot of interesting thoughts and positive feedback. Since our meeting, the board has recently passed a resolution directing Sue to develop a working process for this strategic plan. We anticipate it will really kick off around July, and be ongoing for roughly a year or so. It's been emphasized throughout that the planning process will need to involve the Wikimedia projects, chapters, and volunteers participants at all levels, so this will be fairly unusual and challenging compared to strategic planning as it is done in typical organizations.
August (in person)
An in-person meeting will be held August 24-25 in Buenos Aires.
On the agenda (agenda suggestions)
- mid-year welcome and updates
- strategic planning discussion
- early factbase research and analysis from bridgespan - see the strategy wiki for details
- facilitating related discussions at Wikimania
August Board panel
There was a panel of all Board members on the third day of Wikimania, which is viewable online. Questions were drawn from both the audience and IRC.
November (in person)
An in-person meeting was held November in San Francisco.
On the agenda (agenda suggestions)
March 1 (IRC)
February 24 message from the Chair:
In the next few days, an irc meeting will be held, in particular to decide who our next secretary will be. On our short-term plate, * discussing and defining board and ED relationships (information flows, decision making process, representation etc...) * treasurer search (still ongoing) * 2008 goals (preliminary to establishing the budget) * board membership strategy (for next june elections) * various policies discussion and approval (eg, file format policy) Other issues will probably be added on the agenda. If you have some specific questions to ask, please do so on this list, or on the meta page.
Minutes: from the foundationwiki.
April 5-7 (in person)
March 28 message from the Chair:
Next week (5-7 of april 2008), the board of Wikimedia Foundation will hold its first board meeting in San Francisco. This meeting will be first an opportunity for board members to meet with all the new staff members (Véronique, Erica, Cheryl, Mary-Lou, Kul, Jay), and to discover our new office. We have planned formal meetings with the entire board, time for smaller group discussions, informal lunches in the office, and dinners at restaurant, to provide many opportunities for good conversation and bonding between board and staff. The excellent news regarding the two recent big donations should cheer us all :-) The board meeting itself will take place during three days. We plan to dedicate saturday to board development and governance. This will include relationships and contractual agreement between board and executive director, possible future council, next elections, professionalization of board, etc... The day will be facilitated by Pat Hughes. Sunday will be dedicated to our treasurer search. We have planned to meet at least three of our best candidates in the morning. The rest of the day will be for us discussing and deciding further action. Monday is likely to be more eclectic. We will start by reviewing our personal conflict of interest questionnaires, approve the previous board meeting minutes. There are documents to review and possibly approve (eg, board member pledges, D&O proof of purchase, 990 form etc...). Morning will feature a report from the Executive Director to the board, which will include a general update, future goals, and revenue plan. The rest of the day will include several other topics, such as a data retention policy, approval of an (old) resolution related to "board membership and employement", Wikimania security assessment, and review of the recent media mishaps. All board members will leave SF on tuesday, which means most of us are likely to be poorly available from friday 4th till wenesday 9th. I will be travelling from the 2nd till the 9th, so please forgive delays in answering requests :-) If you have any questions on the program (or what is not on the program) please do not hesitate to ask here :-)
No minutes yet. One outcome: a Board restructuring announcement (as of April 26).
Upcoming agendas (all suggested as of April 2008):
- approval of Resolution:Minutes approval April 2008
- review of the D&O (not received at last board meeting)
- approval of the Role of the treasurer (already drafted)
- approval of the Role of the chair (drafted)
- approval of the Role of the secretary (drafted)
- approval of budget (to be approved in june, whether at meeting or email)
- approval of Resolution: Pluralism, Internationalism, and Diversity Policy
- approval of Resolution: Duty Entertainment Guidelines Policy
- approval of Resolution: Purchasing and Disbursement Process Policy
- first feedback from new treasurer
- official (re)-creation of the ED evaluation committee and timeline
1 day, probably on the 15th of July
- approval of Resolution:Minutes approval April 2008
- official acceptance of new trustee
- elections of new chair
- official creation of the board nominating committee
- financial report (included email audit report from Stu)
- ED report
- comment on draft from the chapters re:governance issues
- advisory board meeting feedback
- possibility of future sub-national entities as a different tier organization to be discussed
- suggested in minutes from March 01 2008
- might benefit from May chapter meeting feedback and community presence at Wikimania
- may be outside of board meeting time
- fundraising strategy approval ?
- business strategy approval ?
October (in person)
- Full financial review (à voir avec Stu)
- Review of personnel policies
- Assess ED
- Meeting with board candidates
- Election of secretary
- Approval of new (appointed) board candidates
- Technical strategy review
For agendas between 2004 and 2007, see the history of the Wikimedia meeting agendas page (which now redirects here).
- An unplanned board meeting was held on IRC on September 5 to discuss the proposal for Wikispecies becoming part of Wikimedia. It was also agreed during this meeting that a database ought to be set up for the Wikimedia Commons so that work on this may begin immediately.