Grants:APG/Funds Dissemination Committee/Members/2013-2014 round1/Deliberations
Appearance
(Redirected from FDC portal/FDC members/2013-2014 round1/Deliberations)
FDC Deliberations
[edit]- Dates: Nov 17-Nov 21 (Sunday-Thursday), 2013
- Location: San Francisco
- Note that this schedule may change as needed to accomodate the FDC and will be modified as needed.
Expected attendees
[edit]- Board representatives to the FDC:
- Patricio Lorente
- Bishakha Datta
- FDC members
- 9 members
- FDC staff
- Katy Love (facilitation, staff assessments, charts, notes)
- Winifred Olliff (staff assessments, charts, notes)
- Jessie Wild (Grantmaking team; financial analysis, charts, notes)
- Anasuya Sengupta (facilitation, staff assessments, charts, notes)
- WMF staff (throughout or for specific parts)
- Adele Vrana (Grantmaking team; program logistics)
- Garfield Byrd (Finance; throughout)
- Stephen LaPorte (Legal; Sunday morning only)
- Sue Gardner (ED; Sunday morning only)
- Frank Schulenburg (Program design and evaluation; Sunday afternoon, Thursday morning)
- Asaf Bartov (Project & Events Grants; Sunday afternoon only)
Proposed schedule
[edit]Sunday Nov 17
[edit]- 10am Welcome, introductions: Anasuya
- Welcome and introduction of "new" participants
- Logistical issues including IT network
- Ground rules
- 10:20am Review roles, elections for office bearers: Chair
- Review office bearer rules; make wanted modification of roles and agree of procedure to follow on this year election
- Any general statements from members relevant for the election
- Election of chair
- Election of vice chair
- Election of secretary
- Announcement to be made after meeting
- 11:00am Issues of Conflict of Interest, supported by Stephen, Led by Chair 30 min
- 11:30am Conversation with Sue (update on transition, reflections on the FDC, etc)
- 12pm Lunch, information from Board, joined by Frank, Garfield, Asaf, Jessie (and Sue and Stephen depart after lunch)
- 12:50 agree on proposal review process, including order of proposals: Chair
- Total budget available for Round 1 after reservations from total year budget for round 2, mean total from first allocation: Jessie (5 mins)
- Decide on order of proposal in deliberations
- Decide on facilitation of deliberation, timekeeping
- Decide on schedule per deliberation
- 1:30pm Review Finance, Program & Grant history report: Frank, Asaf
- Program review at high level: Frank 60 min
- Grants compliance review: Asaf 30 min
- 3pm General session ends, time for special meetings
- 15 minutes short get together for new and old functionaries and staff to check transfer and expectations (and support)
- 45 minutes Notes of meeting and preparation of recommendation before Tue afternoon session. Old and new Secretary, Katy, Winifred and others according to interest
- 4pm Close
Monday Nov 18
[edit]- 9am-7pm: Initial proposal review.
Tuesday Nov 19
[edit]- 9am-5pm: Continue proposal review, with second review
- 5pm: Begin drafting recommendation text for those that have been completed
Wednesday Nov 20
[edit]- 9am: Finish second review
- 1pm: Recommendation text editing and finalization
- 4pm: Outline plan for posting the text, review next steps and action planning
Thursday Nov 21
[edit]- 10am-11:30: (to be finalized on Wednesday)
- How to provide more feedback to entities on their proposals
- WMF proposal to the FDC in Round 2
- 11:30am: Evaluation & impact conversation with Grantmaking & Program teams
- Afternoon/evening: departure
Friday Nov 22
[edit]- Departure