Grants:APG/Proposals/2013-2014 round2/Wikimédia France/Proposal form/Organisational structure

We revised our organisational structure, in both the board of trustees and the staff team.

Board of Trustees[edit]

The Board of Trustees defines the association’s policies and determines strategic priorities. The BoT is responsible for the decisions made in AG. It is organized into 5 task forces:

General organization 2 board members, excecutive director	Two Board members participate in this group and the group is supported by the Executive Director. This group is responsible for matters relating to internal and external communication. They discuss issues relating to planning and organization within our association.
Internal control 2 board members, excecutive director	Two members of the BoT participate in this group and is supported by the Executive Director. This group works to develop stable and structured procedures. This group also serves as the representative in case of budget modifications or the undertaking of significant expenditures.
Quality control 3 board members, open to members, head of outreach and evaluation	Three members of the BoT participate in this group, it is open to members participation and it is supported by the Head of Outreach and Evaluation. This group is responsible for developing, and improving quality process of the programs This group is also responsible for evaluating the programs
Associative strategy 3 board members, open to members, executive director, director of partnerships	Three members of the BoT participate in this group, which is open to members participation and is supported by the Executive Director and the Director of Partnerships. This group is responsible for the implementation and monitoring of a strategic plan and an action plan. It also invests in lobbying in order to make our environment more favorable to Wikimedia’s projects.
Network 3 board members, open to members, executive director, head of outreach and evaluation, head of communication	Three members of the BoT participate in this group. This group is also open to members participation. It is supported by the Executive Director, the Head of Regional Organization and the Head of Communications and Event Planning. This group builds a strategy to develop our regional networks and international networks.

Staff team[edit]

The salaried team implements the corresponding actions. Reorganization took place. The duties of the employer have been delegated entirely to the Executive Director, and the focus of our personnel can now be directed towards programs. In fact, 7.1 full-time employees are devoted to these programs.

Executive Management executive director, executive assistant	Executive Management contributes to the strategic development of guidelines for the Board of Trustees and implements the ensuing enforcement policy. Within this framework, it coordinates organization and management for the association, oversees processes and projects, supervises and leads the employee team. This division is composed of an Executive Director, Nathalie Martin, and an assistant.
Finance Division head of fundraising, accountant	The Finance Division is at the heart of our operations, since it researches, develops, and provides the necessary resources to finance our activities. This division consists of the Head of Fundraising, and an accountant.
Resources Division communication, sys admin	The Resources Division ensures that our projects are visible and accessible. It develops relevant tools both internally and externally. This division consists of one position dedicated to communication and events as well as one network and systems administrator.
Network Division head of region organization	The Network Division creates the national/regional connection and involves the largest number of participants in the association’s projects. It implements local plans in order to maintain local activity. The Head of Regional Organization is responsible for this division.
Development Division head of partnerships, head of outreach and evaluation	This division is responsible for the future of the association as it concerns connecting with new partners and encouraging new editors to emerge. This division consists of the Head of Partners and Institutional Relations and the Head of Outreach and Assessment.

Challenges that HR will face this year include:

Implementing an annual assessment
Continued training of team members, along with developing training for volunteers
Building a more secure organization: implementing a collective agreement...

Our organization also includes thematic task forces that feed the reflections of the Board of Trustees, as well as a regional organization involving local representatives.

Statutes and internal regulations that clarify each division’s role[edit]

The recent recruitment of our Executive Director has had a change on our governance structure. In order to give her the power and rights that she needs to run our chapter on a daily basis, we have officially delegated specific powers to her. Some of them are mentioned in our constitution or in separate documents. In addition, this work has given us an opportunity to clarify certain ambiguities and contradictions in these institutional documents that have not been updated for a long time. The internal control group performed this task with the assistance of a specialized lawyer. Other formalizations are still to come, but our main priority was to rewrite our principal legal documents. This action gives us a foundation for upcoming steps concerning our internal control.