Grants:PEG/Create project budget

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Creating a budget[edit]

This page will help you with the technical task of creating a budget for a grant proposal. The budget table should clarify exactly what you propose to spend grant funds on. Grantees will be held accountable for variances in the project budget for each line item or budget category. For best results, the estimates provided in your budget should be based on research, price quotes, and a real understanding of local costs. Some projects will have simple budgets, while other projects will have more complex budgets.

For tips about how to design the contents of a good budget, see the Budget Guidelines.

How to create a budget table[edit]

You have a few options:

  • Use our template by following the instructions below.
  • Create your own template, it must include the following information at a minimum:
    1. Budget categories and item descriptions
    2. Unit, number of units, and cost per unit
    3. Total cost per line item (including currency)
    4. Notes on how line items were calculated
    5. A separate column for funds requested from other sources
  • Use a tool like excel2wiki to convert your budget table from another format.

If you have questions about how to create a budget table that matches your needs, please contact grants at wikimedia dot org.

You type
{{Grants budget table simple}}
| 1
| Office supplies
| Notecards
| 1 package
| 5
| 5.15
| 25.75
| EUR
| Notecards are more expensive in Ruritania, but we have researched the most economical option.
|-
| 2
| Office supplies
| Toner
| 1 cartridge E243, for our Epsom XP-100
| 2
| 49.95
| 99.90
| EUR
| To print flyers.
|-
| 3
| Food and beverages
| Snacks for day 1
| Per person
| 4
| 40
| 160
| EUR
| Quote from ''Ruritania Food Services'' to provide snacks at the event.
|-
| 4
| Food and beverages
| Snacks for day 2
| Per person
| 4
| 40
| 160
| EUR
| Quote from ''Ruritania Food Services'' to provide snacks at the event. 
|-
| 5
| Prizes and awards
| WikiExample t-shirts
| 1 shirt
| 5
| 5.80
| 29.00
| EUR
| Quote from a local service, ''All-purpose Screen Printing'', to hand out as prizes.
|-
|}

Notes[edit]

Currency: The budget should be presented in the currency the grantee is requesting. Consider providing equivalents in USD or euros for our international readership. We recommend using this site for currency conversion; however, this is not a requirement. In cases when you expect to spend grant funds in multiple currencies, a column for each currency, and for the currency you're requesting should be provided, with references to the exchange rates used. Where you know exact costs through research, quotes, etc, that involve small currency units (e.g. cents ), include; but estimated costs should normally be in whole large currency units.