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I am seeking funding to pay a conference registration fee to allow me to attend in person the New Zealand digital GLAM conference NDF2021 http://www.ndf.org.nz/ndf-this-year. This 2 day event is run by the New Zealand National Digital Forum, an organisation that aims to enhance digital engagement with culture and heritage in New Zealand. Numerous New Zealand GLAMs send their staff to this conference.
targetEnglish Wikipedia, Wikidata and Wikimedia Commons
start date16 November
start year2021
end date17 November
end year2021
budget (local currency)NZ$745.00
budget (USD)$519.841
grant typeIndividual
contact(s)• siobhan_leachman@yahoo.co.nz

Applications are not required to be in English. Please complete the application in your preferred language.

Project Goal[edit]

Choose one or more of the following goals. You can add or delete goals as needed.

  1. Attend the NDF2021 conference
  2. Network with members of the New Zealand Galleries, Libraries, Archives and Museums (GLAM) community
  3. Support fellow members of the Wikimedia User Group of Aotearoa New Zealand when making presentations
  4. Encourage New Zealand GLAMs to engage more actively with Wikidata, Wikipedia and WikiCommons

Project Plan[edit]


  1. What movement strategy initiative will your implementation work focus on? Please select one of the initiatives described here.
    "Increase the Sustainability of Our Movement" by "Increased awareness about the Wikimedia Movement"
  2. What community or communities will be involved in this movement strategy implementation work?
    New Zealand Galleries, Libraries, Archives and Museums
  3. Do you have any specific implementation ideas to support this initiative? Are you aware of any specific ideas in your community? If so, please briefly describe 1-2 of these ideas here.
  4. Please describe your specific activities below to develop a draft implementation plan. What will you do to support your goals to implement this initiative from movement strategy? If possible, please provide a general timeline for these activities. When will they begin and how long will your activities take?
  5. How have you let relevant Wikimedia communities know about this proposal?
    You are required to provide links to on-wiki pages to inform these communities about your proposed work. Examples of places where this can be done include community discussion pages, affiliate discussion pages, or relevant project talk pages.
  6. How will you keep your community updated about progress and outcomes for these activities? Who will be responsible for communicating these updates? Please add the names or usernames of these individuals below.
    For example: User:I JethroBT
  7. If you are organizing community discussions, what is your facilitation plan to support productive discussions around movement strategy implementation? Please also provide a link to a Friendly Space Policy that will be implemented to support these discussions. If you are not doing these activities, please write N/A.
  8. If you are requesting funding for online tools or services to support participation, please describe these services and how they will be used. If not, please write N/A.
  9. If you are translating any materials, in what languages will you be supporting translation? Who will be responsible for doing the translations? If not, please write N/A.
  10. What other roles are important for these activities? Please describe these roles and provide the usernames or names of who will perform these roles.
  11. Are you running any in-person events or activities? If so, you will need to complete the steps outlined in the Risk Assessment protocol related to COVID-19. When you have completed these steps, please provide a link to your completed copy of the risk assessment tool below:
  12. Is there anything else you want to tell us about this project?
    Currently as at 13 July 2021 New Zealand does not have any COVID cases in the community. As a result it is possible to attend this conference in person. However given the worldwide pandemic and the New Zealand government's strategy of going into lockdown to eliminate the virus in our community, GLAMs have been investing in and encouraging more digital engagement with their collections. This conference is an opportunity for me to learn more about those initiatives and also to encourage GLAMs to consider how the various Wikimedia projects and the editing community might facilitate or assist those efforts.

I am aware that some GLAMs, during New Zealand's lockdowns in 2020, encouraged staff and previously on site volunteers to engage with Wikipedia, Wikidata and WikiCommons as part of their work from home strategies. I'm keen to use this conference to encourage such efforts to continue even when our country is not in lockdown. This conference is the first national "face to face" conference of GLAM employees since the 2020 lockdown, as the 2020 conference was cancelled due to the pandemic. I am also aware that several New Zealand GLAMs are becoming more proactive in engaging with WikiProjects. For example Auckland Museum now has a Wikipedia strategy and the Alexander Turnbull Library (the archives portion of the National Library of New Zealand) has uploaded several datasets into Mix'n'match for ingestion into Wikidata eg https://mix-n-match.toolforge.org/#/catalog/4003 I'm also aware that the New Zealand National Museum Te Papa Tongarewa is starting to link to Wikidata in it's online catalogue. See this example. I'm keen to discuss these efforts with attendees and also to make myself available to the attendees should other institutions be interested in making such efforts themselves. I'm aware that a member of the Wikimedia User Group of Aotearoa New Zealand is intending to put in a proposal to present at the conference and I would very much like to be there to support her. Finally attending this conference would also assist with the current outreach aims of the Wikimedia User Group of Aotearoa New Zealand as it would take place after the WikiCon Auckland event but prior to the WikiCon Wellington event. Attending this conference will be an opportunity for me to continue networking with attendees of the Auckland event (which include employees of various NZ GLAMs) and also to encourage other GLAM folk at the conference to attend the WikiCon Wellington event.


After your activities are complete, we would like to understand the draft implementation plan for your community. You will be required to prepare a document detailing this plan around a movement strategy initiative. This report can be prepared through Meta-wiki using the Share your results button on this page. The report can be prepared in your language, and is not required to be written in English.

In this report, you will be asked to:

  • Provide a link to the draft implementation plan document or Wikimedia page
  • Describe what activities supported the development of the plan
  • Describe how and where you have communicated your plan to relevant communities.
  • Report on how your funding was spent

Your draft implementation plan document should address the following questions clearly:

  • What movement strategy initiative or goal are you addressing?
  • What activities will you be doing to address that initiative?
  • What do you expect will happen as a result of your activities? How do those outcomes address the movement strategy initiative?
  • How will you measure or evaluate your activities? What tools or methods will you use to evaluate your activities?

To create a draft implementation plan, we recommend the use of a logic model, which will help you and your team think about goals, activities, outcomes, and other factors in an organized way. Please refer the following resources to develop a logic model:

Please confirm below that you will be able to prepare a draft implementation plan document by the end of your grant:

  • ...

Optionally, you are welcome to include other information you'd like to share around participation and representation in your activities. Please include any additional outcomes you would like to report on below:


How you will use the funds you are requesting? List bullet points for each expense. Don’t forget to include a total amount, and update this amount in the Probox at the top of your page too!

  • Research (time needed to review, perform analysis, or investigate any information needed to support implementation ideas or planning):
  • Facilitation (facilitation time including facilitator preparation, meeting facilitation time, and debriefing):
  • Documentation (document preparation time, time spent documenting of discussion, post-meeting work):
  • Translation (translation costs for briefs and global materials):
  • Coordination (coordinator work to manage or support multiple workflows to prepare for meeting):
  • Online tools or services (subscription services for online meeting platforms, social media promotion):
  • Data (internet or mobile costs for organizers or participants to access or participate in activities):
  • Venue or space for meeting (costs of renting a physical meeting space):
  • Transportation costs (costs of supporting organizers or participants to attend the meeting):
  • Meals (costs related to refreshments, lunches, or other meals during in-person activities):Networking Function NZ$50.00
  • Other: Conference registration fee (early bird registration) NZ$695.00

TOTAL:NZ$745.00 (US$519.841)

Completing your application[edit]

Once you have completed the application, please do the following:

  • Change the application status from status=draft to status=proposed in the {{Probox}} template.
  • Contact strategy2030(_AT_)wikimedia.org and rapidgrants(_AT_)wikimedia.org to confirm your submission, as well as to request any support around your application.


Community members are encouraged to endorse your project request here!

  • Support Support Siobhan is a stalwart of the Wikimedia movement in New Zealand, and has presented at previous National Digital Forums from the point of view of the Wikimedian and end-user of institutional collections. From talking with members of the GLAM community in NZ over the years, I know that her advocacy for open knowledge, volunteer crowdsourcing, and open licensing of institutional photo collections has been noticed and is having an effect on institutional policies. She's also a tireless Wikimedia advocate who supports numerous events and projects in NZ, and is an excellent representative of the Movement in the media. But she's also a volunteer, and receives no funding from the WMF or any institution for all her work. Most NDF attendees work in the GLAM sector and are supported by their institutional employers, but few private individuals can afford to attend. I think it would be in the WMF's interest for Siobhan to be funded to go this year. —Giantflightlessbirds (talk) 01:55, 13 July 2021 (UTC)
  • The GLAM community in New Zealand is only beginning to understand the opportunities offered by engaging in the Wiki movement. Knowledge and understanding of what we do and how we work is very patchy in GLAMs, and having Ambrosia at this national GLAM meeting will help to raise our profile in this important group. Ambrosia is a very effective communicator and will both represent the Wiki community well, and feed back to the user group what she learns. DrThneed (talk) 01:49, 13 July 2021 (UTC)
  • Support Support Ambrosia10 will be a useful addition to the NDF conference attendance list. As a representative of users of digital GLAM outputs she brings a viewpoint that GLAM employees need to pay attention to. This conference is very focused on building capacity and sharing knowledge within the GLAM sector of New Zealand. Having representatives of users of the digital outputs that are discussed and demoed at this conference is very influential. GLAM workers want their work to have impact on the public and this is an opportunity for a member of the public attend and advocate for other users - and specifically the users that are the editors of Wikipedia, Wikimedia Commons, Wikidata and Wikisource. The Wikimedia User Group of Aotearoa New Zealand is going from strength to strength since lockdown in 2020 provided opportunities to link up our small editing meetups into a wider discussion via videoconference. Having representatives attend NDF is a way in which we as a User Group can continue to build influence to add to the Wiki GLAM movement within New Zealand. (Conflict of interest declaration: Ambrosia10 is a close relative) Einebillion (talk) 02:45, 13 July 2021 (UTC)
  • Support Support Siobhan is a well-known member of the Wikimedia community, whose knowledge extends across the different wiki's She has a great overview of the cosy integration between wikidata, commons and Wikipedia and beyond (non-wiki information systems). Her attendance would greatly benefit the tightening and extension of different information systems and as a result grow the movement --Andrawaag (talk) 05:27, 13 July 2021 (UTC)